Shika Bhagat
Mumbai
Summary
Executive Assistant with extensive experience supporting senior leadership in dynamic environments. Proven expertise in client relationship management, negotiation, and compliance oversight. Adept at coordinating international travel, managing schedules, and facilitating high-level meetings. Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. Skilled in Microsoft Office, data analysis, and report preparation. Committed to enhancing business operations through effective communication and multitasking efficiency. Career goal: To leverage administrative skills in a challenging role that supports executive decision-making and organizational success.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Lighthouse Ventures
Mumbai
05.2024 - 02.2025
- Organized high-level meetings, including venue selection, attendee coordination, and material preparation.
- Provided comprehensive support during board meetings, including minute taking and action item tracking.
- Managed procurement of office supplies, negotiating with suppliers for cost effective solutions.
- Monitored emails, filtering important messages to ensure prompt responses by the Managing Director.
- Handled sensitive information with discretion, adhering to data protection laws and company policies.
- Arranged international travel, visas, accommodation, and itineraries for executives to facilitate seamless business operations.
- Scheduled and confirmed appointments for clients, customers, and executives to maximize time management.
- Prepared reports, presentations, and briefs to support decision-making processes for leadership teams.
- Organized corporate events, including conferences and dinners, to enhance company culture and stakeholder engagement.
- Provided administrative support for special projects and events, coordinating with other departments to ensure successful execution.
- Developed relationships with vendors, suppliers, and other external stakeholders.
Executive Assistant
Manika Plastech Private Limited
Mumbai
12.2023 - 03.2024
- Managed daily tasks including raw material procurement, negotiation, payments, inventory control, and dispatch.
- Facilitated execution of various agreed actions delegated by the director.
- Serve as contact liaison between executives, employees, clients, vendors and external partners.
- Coordinated and managed MD's calendar, recurring tasks, appointments.
- Handled information flow promptly and accurately.
- Coordinated international travel, visas, accommodation, and itineraries for executives to support seamless business operations.
- Facilitated comprehensive assistance in board meetings with responsibilities including minute-taking and action item monitoring.
- Formatted content for memos, emails, presentations, reports.
- Coordinated and verified credit notes alongside advice notes and vendor discounts.
- Coordinated and verified debit notes from vendors for delayed payments.
- Compile and publish the stock reports, price working report, interest calculation report on daily basis.
- Managed all aspects of PO & GR, SO & Miro Migo process.
- Renew agreements consistently within deadlines.
- Conducted follow-ups with clients regarding overdue payments.
Admin Assistant
Randstand India Private Limited
Mumbai
11.2022 - 11.2023
- Coordinated professional and personal schedules for brand director and senior executives, handling agendas, complex calendar, mail, calls, and travel arrangements.
- Arranged meeting agendas, managed client interactions, prepared MOMs, and scheduled conference logistics efficiently.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Monitored incoming emails and responded accordingly in a timely manner.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Facilitated expense report closures through effective coordination with multiple stakeholders.
- Prepared compelling presentations to support data insights.
- Generated comprehensive summaries of trade visits by organizing and analyzing team-provided images.
- Managed site communications for starting shipments of new products and promotional SKUs.
- Creating packshots & sample arrangement for meetings.
- Populate monthly templates for brandforms such as retailing, shipment, and inventory.
BGV & Compliance Executive
Jaguar Security Services Pvt Ltd
Mumbai
08.2021 - 10.2022
- Initiated BGV request through appointed verification agency by collaborating with internal teams.
- Thoroughly examined data provided by internal teams to identify discrepancies and missing documents.
- Coordinated closely with verification agency to ensure timely closure of BGV cases.
- Monitored anomalies in BGV and vigilance reports.
- Publish the MIS/reports as per agreed frequency.
- Facilitated regular weekly, monthly, and quarterly reviews with internal stakeholders and external vendors.
- Engaged in regular log reviews and audits.
- Created security dashboards, MMRs, Internal reports for necessary reporting.
- Reviewed statutory compliance, challenges, action plans and published MOMs in regular meetings.
- Ensured timely submission of vendor bills with complete documentation.
- Drafted and reviewed legal documents, such as leases, contracts, and compliance policies, to ensure compliance with relevant laws and regulations.
- Conducted periodic audits to ensure compliance with applicable laws and regulations, resulting in no major non-compliance issues.
- Ensured consistent review of Security Reports and Access Logs.
Senior Compliance Analyst
Collabera Technologies Pvt Ltd
Mumbai
06.2018 - 07.2021
- Initiated BGV request through appointed verification agency by collaborating with internal teams.
- Thoroughly examined data provided by internal teams to identify discrepancies and missing documents.
- Coordinated closely with verification agency to ensure timely closure of BGV cases.
- Monitored anomalies in BGV and vigilance reports.
- Publish the MIS/reports as per agreed frequency.
- Facilitated regular weekly, monthly, and quarterly reviews with internal stakeholders and external vendors.
- Engaged in regular log reviews and audits.
- Created security dashboards, MMRs, Internal reports for necessary reporting.
- Reviewed statutory compliance, challenges, action plans and published MOMs in regular meetings.
- Ensured timely submission of vendor bills with complete documentation.
- Drafted and reviewed legal documents, such as leases, contracts, and compliance policies, to ensure compliance with relevant laws and regulations.
- Conducted periodic audits to ensure compliance with applicable laws and regulations, resulting in no major non-compliance issues.
- Ensured consistent review of Security Reports and Access Logs.
Senior Verification Analyst
SecUR Credentials Pvt Ltd
Mumbai
08.2016 - 05.2018
- Liaised with clients to obtain candidate information for verification.
- Coordinated with candidates to collect necessary documents for verification.
- Conducted verification calls to clients and candidates.
- Oversaw tracking of cases with corresponding follow-up actions.
- Ensured timely follow-up with relevant process teams for resolution.
- Achieved case closures within turnaround time specified by process.
- Ensure quality control in reports and email confirmations.
- Delivered comprehensive reports to clients within turnaround time.
- Resolved client queries and delivered high-quality reports.
- Held monthly client meetings to exchange feedback, identify challenges, and establish action plans.
- Published trackers for clients according to scheduled intervals.
Employment Executive
CRP Risk Management India Ltd
Mumbai
09.2014 - 08.2016
- Conducted verification calls and emails to relevant HR personnel and supervisors.
- Liaised with companies' HR, supervisors, and references for verification cases.
- Tracked accurate information sources from relevant departments.
- Ensure accuracy in reports and email confirmations.
- Conducted verification services for corporate clients.
- Spearheaded new initiatives across departments.
- Implemented external repository for verifying former employees.
- Coordinated with candidates to obtain data for verification
- Verified authenticity of organizations.
- Facilitated client coordination to obtain missing data.
- Maintain and publish trackers for respective Clients.
Education
BSCIT -
MUMBAI UNIVERSITY
Mumbai,India04-2014
Skills
- Proficient Time Management
- Proficient in Task Management
- Effective Team Player
- Efficient Learner
- Team Leadership
- Adaptability
- Microsoft Office
- Schedule management
Languages
English
First Language
Hindi
Upper Intermediate (B2)
B2
Marathi
Upper Intermediate (B2)
B2
Gujarati
Upper Intermediate (B2)
B2
Timeline
Executive Assistant
Lighthouse Ventures
05.2024 - 02.2025
Executive Assistant
Manika Plastech Private Limited
12.2023 - 03.2024
Admin Assistant
Randstand India Private Limited
11.2022 - 11.2023
BGV & Compliance Executive
Jaguar Security Services Pvt Ltd
08.2021 - 10.2022
Senior Compliance Analyst
Collabera Technologies Pvt Ltd
06.2018 - 07.2021
Senior Verification Analyst
SecUR Credentials Pvt Ltd
08.2016 - 05.2018
Employment Executive
CRP Risk Management India Ltd
09.2014 - 08.2016
BSCIT -
MUMBAI UNIVERSITY
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