Shital Bhaskar
Moshi
Summary
To work in highly motivated environment where I can utilize my skills to the best of my abilities, in order to meet organizational goals with continuous learning and updated knowledge.
MBS, PGDBM, B.Com completed from Pune University. 12 years of experience as Office Administrator, Admin Executive and Accounts Executive Detail-oriented Office Administrator with expertise in managing employee attendance systems and ensuring compliance with regulatory standards. Delivered comprehensive support in recruitment processes and employee engagement activities, fostering a positive workplace culture. Focused on optimising administrative functions and enhancing operational efficiency.
Overview
14
14
years of professional experience
Work History
Office Administrator
Valmet Technologies Pvt. Ltd.
05.2021 - Current
- Controlling and managing the attendance system of employees
- Ensure compliance with the Factories Act and Labor Law rules. All Monthly, half yearly and annually compliance are compiled from time to time.
- Performing contractor’s audit quarterly to check all the legal requirements fulfilled by contractors
- Active participation in preparation of training plan and deliver training to employees
- Handling recruitment process and induction formalities for new joiners
- Organizing employee engagement activities
- Responsible for issuance of medical insurance policies and solving queries related to Mediclaim
- Responsible for inventory management of stationery and office material in SAP, Purchase requisition, Negotiation & Vendor coordination
- Travel Management
- Responsible for Housekeeping, Security and Cafeteria Management
- Ensure smooth functioning of canteen activity by contractor and arranging periodic meeting with canteen committee
- To prepare budget for the year and maintain track on expenses accordingly
- To prepare monthly expenses report and track on expenses.
- To perform general admin activities day to day and monthly basis
- Implementation and maintaining of 5s activities
- Making of SWP & MSDS of admin related activities to adhere the ISO norms
- Checking and passing all bills on time and sending them to account dept.
- (Finland)
- Managed inventory of office supplies, negotiated with suppliers, and placed orders to maintain optimal stock levels.
- Facilitated smooth running of office equipment, conducted routine maintenance checks, and liaised with technicians for repairs.
- Made travel arrangements for staff on business trips, liaising with individual staff members to accommodate all requirements.
- Supported the finance team during end-of-year audit preparations, facilitating accurate and timely financial reporting.
Admin Executive
DD Enterprises
12.2019 - 06.2020
- Travel Management
- Handling EPBAX
- Responsible for Housekeeping, Security and Cafeteria Management
- Visitor Management
- Checking, sorting and forwarding couriers both incoming & out going
- General Administration work & Stationary Management
- Preparing Challans & Checking the day-to-day bills
- Petty Cash Management
- Arranging Employee Engagement programs
- Maintaining & monitoring attendance of workers.
- Responsible for maintaining stock for stationery and generate the new requirement accordingly.
- (India)
Admin Executive
Fristam Pumps India Pvt. Ltd.
11.2018 - 11.2019
- Attending incoming telephone calls and communicate messages to the Executives
- Visitors Management
- Provide complete administrative support for travel desk, hotel booking and visa processing to all employees
- Responsible for supervising & ensuring the services of Housekeeping, Security and Canteen workers.
- Handling courier and shipment tracking records.
- Management of stationery and pantry material
- Handling Petty cash
- Various bill processing and sending to accounts department
- Preparing Monthly expenses report and submit to account department
- Coordinating Employee Engagement activities
- Maintaining attendance records in Ascent payroll system of employee and workers
- Assist in recruitment process for Screening resumes and scheduling interview with candidates
- Handling Induction and Exit process of employees
- Salary processing of contractual employee
- (Germany)
FOE-Admin
Burckhardt Compression India Pvt Ltd
Pune
10.2017 - 07.2018
- Attending incoming telephone calls and communicate messages to the Executives
- Welcome & Greet to Visitors
- Travel Management and Visa Processing
- Managing Housekeeping & Security staff and their activities in a day
- Assist in recruitment process for scheduling interview
- Preparing daily attendance report and submit to HR
- Handling Induction process for new employee
- Maintaining Employees personal files and update employees records time to time
- Co-ordinate with training activities
- Maintaining Inward-Outward registers, Visitors and Employee attendance registers
- Drive the employee welfare activities e.g. Birthday celebration, Employee day celebrations etc.
- Coordination with various venders such as Security, Housekeeping, Canteen and suppliers
- Keeping records of all Bills and handling Petty cash
- (Switzerland)
Admin Assistant
Institute of Driving Training And Research
Pune
07.2014 - 10.2017
- Responsible for maintaining attendance and leave record
- Handling payroll – processing function involving computation of salaries, generation of salary records
- Distribution of stationery, cleaning material etc. and maintaining records in stock register.
- Responsible to manage canteen activities and bill checking thereof.
- Verification and passing of bills, Planning and budgetary administrative expenses with an eye on measures to minimize expenditure
- Maintaining calendar for Head IDTR
- Arrangement of Meetings, Preparing Agenda, Minutes of Meeting thereof.
- Preparing all outgoing correspondence e.g. letters, proposals, Press release, News letters & Advertisement in coordination with Head
- Various administrative approval taking, preparation of various proposals for training, program schedule
- Managing and control daily Housekeeping, Gardening and Campus Security.
- Vendor Management and Purchase procedure
- Handling end to end recruitment process and induction programme for new employee
- Handling day to day transactions of accounts
- Handling cash, Bank reconciliation, making payments to party and employee salary status
- (Semi-Government)
Account Assistant
Tirupati Bright Bar Pvt. Ltd.
Chakan
07.2012 - 06.2014
- Account maintaining of Sales & Purchase register and posting a cash and bank transactions in Tally ERP. 9 system
- Preparing Payment Vouchers, Cheques
- Bank Reconciliation.
- Online banking such as NEFT, RTGS transfer to respective bankers, Online statutory payment such as Excise, Service tax, PT.
- (India)
Education
MBS - Finance
Pune University
PGDBM - Finance
Pune University
GDCA -
Pune University
B.Com -
Pune University
12th -
Maharashtra State Board
10th -
Maharashtra State Board
Skills
- Microsoft Excel
- Tally ERP-9
Languages
English
Hindi
Marathi
Custom Section
- HR Admin
- Facility Management
- Accountant
Disclaimer
I hereby declare that all information above is true and correct to the best of my knowledge and belief.
Professional Snapshot
MBS from Pune University, PGDBM from Pune University, B.Com from Pune University, 12, Office Administrator, Admin Executive, Accounts Executive
Timeline
Office Administrator
Valmet Technologies Pvt. Ltd.
05.2021 - Current
Admin Executive
DD Enterprises
12.2019 - 06.2020
Admin Executive
Fristam Pumps India Pvt. Ltd.
11.2018 - 11.2019
FOE-Admin
Burckhardt Compression India Pvt Ltd
10.2017 - 07.2018
Admin Assistant
Institute of Driving Training And Research
07.2014 - 10.2017
Account Assistant
Tirupati Bright Bar Pvt. Ltd.
07.2012 - 06.2014
MBS - Finance
Pune University
PGDBM - Finance
Pune University
GDCA -
Pune University
B.Com -
Pune University
12th -
Maharashtra State Board
10th -
Maharashtra State Board