SHIVANI AGGARWAL

Class Coordination and Academic Support:

Works closely with academic coordinators and teachers to plan and manage class schedules, subject allocation, and substitution arrangements.

Maintains accurate student attendance records, tracking trends, and ensuring compliance with school policies.

Supports teachers with classroom logistics, including materials, projectors, and other necessary resources.

Assists in preparing exam schedules, invigilation duty charts, and classroom arrangements for assessments.

Student and Parent Interaction:

Handles parent inquiries related to admissions, transport, fees, and general school operations.

Manages new student onboarding, including documentation, orientation, and integration into the school system.

Coordinates parent-teacher meetings (PTMs) by scheduling sessions, compiling progress reports, and arranging feedback mechanisms.

Administrative and Office Management:

• Maintains and updates student records, report cards, and fee collection details in the school ERP system.
• Prepares and circulates official school circulars, notices, and event invitations to staff, students, and parents.
• Manages staff attendance records, and supports HR in leave tracking and payroll documentation.
• Ensures that the front office operations run smoothly, assisting with visitor management and coordination with security personnel.
• Provided administrative support to executives including fielding telephone calls, responding to emails and scheduling meetings.
• Set up meetings and appointments, gathered materials, booked conference rooms and provided information to involved parties.
• Took detailed notes in meetings and disseminated information afterward.
• Managed time effectively to ensure tasks were completed on schedule and deadlines were met.

Event Planning and Coordination:

• Actively participates in school event planning—annual functions, sports day, cultural events, and educational workshops.
• Coordinates with vendors and logistics teams to arrange decorations, catering, and seating for events.
• Assists in preparing student performance lists and award distributions.

Facility and Inventory Management:

• Monitors classroom and office supplies, ensuring timely procurement and distribution of stationery, books, and other essentials.
• Coordinates with the IT and maintenance team for classroom infrastructure support (projectors, internet, seating arrangements).
• Oversees transport coordination, ensuring students and staff have access to proper commuting arrangements.

• Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
• Ordered supplies and equipment needed by teachers or staff members.
• Managed reception area duties such as greeting visitors or answering phones.
• Maintained inventory of office supplies and placed orders when necessary.
• Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
• Handled incoming calls and directed callers to appropriate department or employee.
• Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
• Answered questions from parents about their children's educational progress.
• Coordinated events such as open house nights, parent-teacher conferences, assemblies.
• Scheduled meetings and appointments for school personnel.
• Processed payments for various fees associated with enrolling in the school district.