Shivani Vagal

Project Overview: My Scope of Work:

1) North Parcel is a large residential development project, consisting of 9 towers with a mix of tower and non-tower areas. It includes:

• 8 towers with a configuration of G+5P+17 typical floors.
• 1 tower with a configuration of G+5P+54 typical floors.

2) The N.M. Joshi, BDD Chawl MHADA Redevelopment Project is a large-scale urban redevelopment initiative that involves the transformation of the existing BDD Chawls. The project consists of:

• 7 residential towers, designed to provide modern housing for displaced residents.
• 1 hospital building, which is intended to serve the healthcare needs of the community.

Commercial Process Management:

• Subcontractor Billing in SAP: Managed the entire commercial process, including the accurate billing of subcontractors using SAP.

Vendor/Subcontractor Negotiations:

• Vendor Enquiries: Floating enquiries, actively participating in vendor negotiations, preparing Cost Sheets (CS), and releasing site work orders for the agreed amounts.
• Evaluation of Major Works Subcontractors: Assessed and evaluated subcontractors for major works to ensure the best value, and compliance with the project’s requirements.

Contractual and Commercial Compliance:

• Subcontractor Comparatives Review: Regularly reviewed subcontractor comparatives to ensure compliance with the main contract's terms and conditions, including both commercial and contractual aspects.

Client Billing & Certification:

• Client Bill Submission: Managed the timely submission of client bills, including Work Done Approval (WDA) & certification, PSE, and CTC entries in SAP.
• Data Booking in SAP: Ensured accurate and up-to-date data booking in SAP.

Procurement & Budgeting:

• Service PR & PO Preparation: Handled Service Purchase Requisitions (PR) and Purchase Orders (PO) as needed.
• Budget Revision: Revised budgets when necessary based on approvals, ensuring accurate financial planning.

Internal Approvals & Subcontractor Finalization:

• Coordinated the internal approval process for subcontractor finalization in line with target timelines.

Operational Support:

• Issue Resolution: Provided support for operational issues from the site, coordinating with different departments, project teams, and subcontractors to resolve challenges efficiently.

Audit Compliance:

• Ensured closure of audit points and compliance with internal and external audit requirements.

Financial Reporting:

• Monthly and Quarterly Closures: Supported the timely closure of monthly accounts and contributed to quarterly/yearly financial books.
• Budget Control & Reconciliation: Ensured proper control of budgets, with regular reconciliation between client and subcontractor billing.

Labour Cost Monitoring:

• Labour Cost Reports: Compiled and monitored labour cost reports, raising alarms to the Project Manager (PM) when necessary to maintain cost control.

Variance Analysis & Reporting:

• Quarterly CTC Preparation: Prepared, reviewed, and finalized CTC and variance analysis reports on a quarterly basis, ensuring transparency and accountability.

Billing System Management:

• Billing System Accuracy: Maintained a well-organized and accurate billing system to ensure smooth operations and prevent discrepancies.

Project Proposals:

• Commercial Agreement Proposals: Prepared detailed proposals outlining the terms of commercial agreements for the project.

Project Planning & Coordination:

• Budgeting and Coordination: Coordinated project activities, ensuring that projects were well-planned, on budget, and executed according to the set timelines.

Estimates & Budgets:

• Prepared accurate estimates and budgets for various aspects of the project, ensuring all costs were accurately reflected.

• Checked monthly reports and analyzed billing data to identify trends and discrepancies.
• I assisted the billing team with other value-added projects.
• Prepared monthly and quarterly internal and external financial reports.
• Reviewed or approved designs, calculations, or cost estimates.
• Managed time effectively to ensure tasks were completed on schedule and deadlines were met.