Shivasundara Rao

Specialized in financial analysis, accounting operations, and strategic planning. Managed accounts receivable, accounts payable, procurement, payroll, and expense audits, including the supervision and training of accounting staff in all operations.

Accounts Payable:

• Monitoring the accounts payable team supporting Switzerland, the US, the Netherlands, Belgium, France, Austria, Germany, and Ireland entities.
• Posting all types of invoices, and collaborating with procurement departments to streamline payment processes.
• PO reconciliation for received Purchase Orders (POs), and creating product receipts for delivered products and services.
• Ensuring the accounting of all bills on time, preparing a critical payment list every week, and generating pay runs.
• Preparing AP GL reconciliation and vendor reconciliation and handling the intercompany activities during month-end book closing.
• Ensuring cost center accounting and preparing MIS within the timeline.
• Supporting monthly financial reports and accruals, assisting in month-end closing with 100% accuracy.
• Preparing payables aging reports, generating the payment advice, and sending it to the vendors.
• Preparing and presenting financial reports to senior directors.
• Reconciling the GST input register with the 2A/2B monthly. Follow up and close on reconciled items.
• Assisting in filing GSTR-1 and GSTR-3B, sending monthly sales data after closing the period, and 3B after reconciliation of 2B.
• Processing statutory payments, viz., PF (15th of the succeeding month), PT (20th), and TDS (7th).
• Assisting with month-end closing (accounting for all bills, getting the status of all open POs, depreciation run, and prepaid accounting).
• Develop relationships with vendors and suppliers to ensure prompt payment of invoices.
• Handling payroll services for the company's employees.

Accounts Receivable:

• Managing the accounts receivable unit, including supervising and training accounting staff in accounts receivable operations.
• Working on system improvements, such as automation, reducing routine work, etc.
• Verifying customer invoices prepared, and recording and processing all incoming payments, including cash, checks, and credit cards, with high accuracy.
• Passing entries for withholding taxes by verifying customer TDS certificates, bank charges, and other charges.
• Preparing receivables aging reports, preparing day sales outstanding (DSO), and sending statements of account (SOA) to the customers.
• Preparing bank reconciliation statements, preparing product-wise reports, location-wise reports, and salesman-wise reports.
• Communicate with internal departments and sales teams to consult regarding queries about billing.
• Assisting in the month-end closing process, including the preparation of journal entries related to Accounts Receivable activities.
• Conducted performance appraisals for team members, providing feedback, and identifying areas for improvement.

Travel and Expenses:

• Take care of issues related to expenses. Strictly creating SOPs on expenses, based on global rules and regulations.
• Auditing the expenses based on the amount claimed, and receipt information, such as the date, time, and method of payment.

Accounts Receivable:

• Verified invoices are prepared for appropriate documentation.
• Maintained accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Performed daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger.
• Monitor and collect accounts receivable by contacting customers via telephone, email, and mail.
• Reconciled customer accounts by verifying and resolving discrepancies, ensuring the accurate application of payments.
• Managed the month-end closing process, ensuring all accounts were reconciled, and the timely submission of financial reports to management.
• Performed daily reconciliation of cash postings against bank deposits. Monitored and analyzed cash flow to maintain optimal cash application processes, and reduce unapplied cash.

E-commerce and Credit Control Management:

• Handling customer mail queries, and focusing on growth factors and overall strategy.
• Improved inventory management to meet customer demand, based on sales trends.
• Making refunds to customers. Working with cash, and unidentified payments.