Shivprasad Sundar Rao
Bandra East
Summary
“As an Administrator with 8 years of experience & 14 years of experience in Inbound / Outbound Travel and Events, I strongly believe in evolving and implementing the processes through innovation & technology to enhance Employee Experience at effective cost”
Overview
23
23
years of professional experience
Work History
Procurement Pan India
Modern Security Forces India Pvt. Ltd.
12.2022 - Current
- Company Profile: Corporate Office, 8 Regions & 70 Branches Pan India.
- Employee Strength: 40,000 +
- Current Core functional Areas:
- New Vehicle pan India - Vehicle purchase as per requirement of regions
- Uniform and accessories for approx. 40000 plus employees
- IT product - Laptop’s, Licenses Renewal, Website proposal, domain procurement.
- Facilities product - Pan India.
- Stationary Product - Pan India
- Requirement Of HR - I’D card printing machine Evolis Primacy 2 for pan India branches.
- Billing and Vendor payments
- Insurance Renewal - Vehicle, Workman Company Policy, Asset, IT products.
- Notice period 2 month and CTC 9.5 p.a.
Senior Manager - Administration
Axis Bank Ltd
05.2014 - 11.2022
- Reporting: Head Administration
- Current Core functional Areas:
- Travel Desk:
- Travel desk Pan India in coordination with In house Travel Desk: On-boarding of self booking travel portal “Yatra.com” in 2018-19, Overall monitoring of Cab and all Hotel’s. Timely attending issues if any faced by the employee and resolving the same.
- Timely settlement of Bills of all vendors, post scrutiny and getting necessary approval to clear the invoices.
- Reviewing and negotiating of rates and contract with Travel desk Vendor, Hotel’s, Cab Vendor’s, Airlines. Planning, strategizing in coordination with Centralized Procurement Team.
- Timely submitting of data to management on quarterly basis (Cost Savings, New Initiatives, vendors or polices).
- Automation Projects Management: Assisting in drafting and raising BRD as per requirement, coordinating and following up with IT department to develop the modules as per requirement, UAT testing
- Arrangement of Corporate Gifting during Diwali or for any Senior management events.
- Specialization in Handling Board of Directors & Senior Management: Protocol, Personally arranging Travel and other arrangement of seniors.
- Events & Training:
- Handling all Domestic and International Events of department as per their preference and budget. Work included, initial planning, designing, execution.
- Getting quotes from3 to 4 Agencies/Hotels, negotiating and closing the deal with best cost savings in coordination with central procurement team within budget.
- Travel planning for winner’s, participants, and senior management as per BCP.
- Smooth coordination with agencies execution of ground arrangements, like airport transfers, sightseeing etc. Taking special care of VIP’s and Senior Management.
- Domestic & International Ticketing for all Events, negotiating best deals with major domestic and international airlines for group booking, ensuring deals for seat, meal and baggage allowances and also with Agencies, following BCP plan as per company policy
- Requirement of respective department and division and accordingly floating RFQ as per requirement inviting proposals, evaluating the same if the same is as per specification of the respective department and involving Procurement team for final negotiating, obtaining approvals for the final cost as per the budget
- Smooth Execution of event in coordination with the event agencies or Hotel and ensuring completion of last moment requirement of departments within the quote closed.
- Billing and Vendor payments post completion of events. In-coordination with billing team.
- Submitting saving done on events on quarterly basis to management.
- Some of the Major Event handled:
- Domestic: Branch Heads Meet Pan India, Circle Head & Cluster Heads Meet, 25 years of Axis Bank Event (Major Attraction Mr. A. R. Rahman), Axis Champion Awards held annually, Board Meetings at Hotels & Annual General Meeting, Senior Management Strategy Meets, Rewards & Recognition events
- International: R&R Meets, Acheivers awards, at Dubai, Bali, Bangkok, Phuket, Azerbaijan, Paris, Mauritius, Board Strategy meet at Hong Kong, London, Nepal, Bhutan.
- Other Functional Activities handled:
- Manage Re-locations for senior Management and provide assistance to other grades of officials
- Protocol Management (Senior Management & Board of Directors) by personally monitoring the Travel & Hotel arrangement.
- Cafeteria services management (600 seater @ Central office – Screening, negotiations on final menu and on-boarding of new vendors). Regular monitoring and providing operating guidelines to ensure hygienic methods in preparations of food and serving to employees.
- Senior Management Expense Management.
- Procurement, insurance renewals, reimbursement and Buyback process of Bank vehicles provided to VP & above grade officials across the Bank. Finalizing the dealer through strong negotiations on final cost and ensuring timely payment and delivery the Car to officials.
- Handling PAN – India Company Leased Accommodation (CLA) benefit availed by over 565 Manager and above officials. Ensuring timely execution & registration of lease agreements, payments of security deposit and monthly license fee payments to landlords. Maintaining cordial relationship with the landlords by attending and resolving their lease related concerns.
- Handling processing and settlement of Employee Reimbursements across the Bank
- Overall Vendor management like screening, development, negotiations, on-boarding and relationship building in coordination with CPT.
- Key accomplishments, Assignments/Projects undertaken or implemented at Axis Bank:
- Self-Booking Travel Portal – YATRA.COM
- Events formatting and designing.
- Assisted in designing, Developing and implemented Online Reimbursement module for Pan Bank while helped in reducing TAT by 70% and saved the cost upto 44 lacs p.a.
- Role change in 23rd Nov 2021 To 1st Nov 2022.
- Process and Cost Control Retail Operation
- Worked with Process and Cost Retail Banking Operation Department from November - 21 to November 22
- Key Role managing cost savings initiative, Budgeting and new initiative from verticals under Retail Operation.
- Cost Saving Initiative: Co-ordination with respective units on cost savings initiated by them for the year and presenting the same to the management. Getting monthly savings done and share the same, if there is any variance get the reason behind the same.
- Budget Monitoring: Monitoring the monthly budget allotted to them, if any variance getting clarification on the same.
Senior Executive
M/s. Cox and Kings Ltd
05.2012 - 05.2014
- Direct Reporting: Ms. Radhika Lal
- Core functional Areas
- Events
- Handling Mice Events from initiating, designing and execution of events as per clients budget and preferred destination.
- Meeting clients understanding their requirement, giving options of various destination and venues.
- Designing itinerary and quotes with maximum benefits to clients and cost savings to my organization.
- End to end execution like, Group ticketing, ground handling, event setup, and any additional challenges during the event.
- Billing and settlement from clients, and timely payments to vendor.
- Handling Inbound & Out Bound Files
- Handling Inbound & Out Bound files (Preparing Tailor made Itinerary as per clients preference and budget.
- Coordinating with Regional office for day to day operations in local areas like hotel bookings, reconfirmation of hotels, tariffs etc.
- To update of daily transfer movement chart by reconfirming the services with regional offices and vendors.
- Ensuring timely closure of payments in with Finance department for Vendor Payment & Receivable from clients.
- Coordinating with transporters and allotting duties to transporters, guides, airport executives.
- To meet and assist guests, on special occasion.
- Personally handling VIP Movements and clients.
- Handling Inbound Cruise Movement in Mumbai which included, Embarking & Disembarking Passenger’s, Sightseeing & Organizing special tailor made tours, Bidding quote.
Tours Executive
M/s. Choice Holidays
05.2002 - 05.2012
- Direct Reportees: Vinay Kumble
- Core functional Areas
- Handling Inbound & Out Bound files (Preparing Tailor made Itinerary as per clients preference and budget.
- Coordinating with Regional office for day to day operations in local areas like hotel bookings, reconfirmation of hotels, tariffs etc.
- To update of daily transfer movement chart by reconfirming the services with regional offices and vendors.
- Ensuring timely closure of payments in with Finance department for Vendor Payment & Receivable from clients.
- Coordinating with transporters and allotting duties to transporters, guides, airport executives.
- O meet and assist guests, on special occasion.
- Personally handling VIP Movements and clients (Madonna Travel to Mumbai).
- Handling Inbound Cruise Movement in Mumbai which included, Embarking & Disembarking Passenger’s, Sightseeing & Organizing special tailor made tours, Bidding quote.
- Cruises Movement Handled: Queen Elizabeth, Queen Mary, Seven Seas, Seabourn Cruise, Regenta Cruise.
Education
Bachelor of Commerce -
Mumbai Board
01.2001
HSC - Commerce
Mumbai Board
01.1997
SSC -
Mumbai Board
01.1995
Skills
- Conversant with – Word, Excel & PowerPoint
- Microsoft Outlook application’s
Languages
English, Hindi, Marathi, Kannada, Tulu
References
Will be made available on request
Hobbies and Interests
Outdoor Trips, Driving, Spending time with Kids
PERSONAL DOSSIER
- Date of Birth: 1979-06-07
- Residential Address: 10 / 365, Nirmal Nagar Near Police Station, Bandra East Mumbai 400051 Maharashtra.
- Marital status: Married
- Joining time: 2 Months
Timeline
Procurement Pan India
Modern Security Forces India Pvt. Ltd.
12.2022 - Current
Senior Manager - Administration
Axis Bank Ltd
05.2014 - 11.2022
Senior Executive
M/s. Cox and Kings Ltd
05.2012 - 05.2014
Tours Executive
M/s. Choice Holidays
05.2002 - 05.2012
Bachelor of Commerce -
Mumbai Board
HSC - Commerce
Mumbai Board
SSC -
Mumbai Board
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