Shobha Eswara

Key Responsibilities:

• Managing, processing, and accounting payroll for over 1500+ employees across Bangalore and Pune branches, ensuring timely and accurate payroll disbursements
• Addressing employee queries related to payroll and benefits, providing prompt resolutions and maintaining employee satisfaction.
• Maintaining payroll records and documentation to ensure accuracy and compliance with legal requirements
• Coordinating with HR and Finance teams to ensure accurate and timely data entry for new hires, terminations, and other payroll changes
• Monitoring tax regulations and deductions, ensuring proper calculations and timely submission to tax authorities
• Generating payroll reports for management, auditors, and regulatory bodies as required
• Managing employee benefits deductions, including healthcare, retirement plans, and other voluntary benefits
• Reviewing and updating payroll procedures, continuously improving efficiency and accuracy in payroll processes
• Ensuring compliance with labor laws and staying updated on changes in payroll-related legislation
• Managing statutory returns for salaries, ensuring timely submissions and compliance with regulations
• Maintaining the Gratuity Trust, settling claims, preparing audit schedules, and coordinating trust audits
• Coordinating and finalizing actuarial valuations for gratuity and leave encashment as per AS15, providing necessary data for accurate calculations
• Negotiating, providing data, and finalizing employee medical and term life insurance policies
• Managing general accounting tasks, including managing Accounts Payable and Accounts Receivable processes
• Supervising treasury functions by managing bank and cash transactions to ensure smooth financial operations
• Processing employee reimbursements in alignment with company policies and guidelines
• Assisting in monthly book closure and contributing to the preparation of MIS reports for management review
• Preparing and submitting export invoices with Softex forms for compliance with Software Technology Parks of India (STPI) and Special Economic Zone (SEZ) regulations
• Managing purchase functions, including setting up purchase processes, negotiating with vendors, and issuing purchase orders
• Actively participating in the splitting of the balance sheet between branches/cost centers for accurate financial reporting
• Contributing to the alignment of policies during the integration of Autonomy India with HPE, Microfocus & Open Text to ensure smooth transition
• Supporting administrative functions, including coordinating overseas travel, employee events, and office catering for ODC operations.

Highlights:

• Lead migration project from in-house payroll system (Paypac software) to Day force
• Lead migration project from Day force to Immedis

Key Responsibilities:

• Subsidiary of Tishman Speyer Properties., USA
• Managed general accounting tasks, including supervising Accounts Payable and Accounts Receivable processes
• Processed vendor payments after making necessary statutory deductions, such as TDS, for corporate entities and SPVs, while maintaining books of accounts for new SPVs
• Raised monthly invoices based on input data and client requirements
• Prepared audit schedules for internal, IFRS, and statutory audits, ensuring compliance with regulatory standards
• Played a key role in migrating data from Tally to MRI accounting software, adopted by TSI
• Assisted in the data migration process from Tally to Oracle and conducted reconciliations to ensure accuracy
• Managed statutory payments and returns for TDS, Service Tax, and VAT, ensuring timely submissions and compliance
• Reconciled Form 16A to maintain accurate records for taxation purposes
• Bifurcated project costs for accurate billing to SPVs, ensuring correct financial allocations
• Assisted in the preparation of Service Tax monthly payments and half-yearly reports to meet statutory requirements
• Controlled employee reimbursement processes, ensuring timely and accurate disbursements
• Assisted in monthly book closures and the preparation of MIS reports for management review
• Subsidiary of Tishman Speyer Properties., USA

Highlights:

• Successfully led the data migration process from Tally to MRI accounting software, ensuring seamless integration and data accuracy
• Spearheaded the implementation of Oracle, facilitating improved financial management and reporting capabilities
• Actively participated in the Service Tax Department audit, ensuring compliance and contributing to a smooth audit process