Shobha Rani R

Results-driven Facility & Administration Manager with 15 years of experience in managing end-to-end administrative operations, facility management, and vendor coordination across multiple locations. Skilled in developing and implementing cost-effective processes, ensuring compliance, and optimizing resources to support business operations.

Proven expertise in:

• Facility operations management (workspace, utilities, security, housekeeping, and maintenance).
• Administration oversight including travel desk, procurement, and asset management.
• Designing and implementing approval matrices, process improvements, and compliance checks.
• Vendor negotiations and contract management, leading to measurable cost savings.
• Leading cross-functional teams, driving accountability, and ensuring SLA adherence.
• Conducting audits, budget monitoring, and ensuring transparent reporting for leadership.

Recognized for strong leadership, problem-solving, and stakeholder management skills, with a consistent track record of improving efficiency, reducing costs, and enhancing workplace experience.

• Date of Birth: 17th March 1988
• Address: No 45, 3rd A cross, Doctors layout, Kasturi Nagar, Bengaluru (Bangalore)- 560 043

• Administration and Facilities Management:
• Currently leading and managing end-to-end Administration, facilities, and Employee Services functions.
• Facility Infrastructure: Planning space, Identifying, finalizing and taking over new facilities, signing and executing lease agreements, snags rectification, setting up facilities and make it operational, Hot Desking etc.
• Administration Services: Managing operations of Help/Front/Health Desk, Gymnasium, First Aid kit, Medicines, Seat Management, General/Printed Stationery, Mail Room, Communications – Centrex, Lease lines, PRIs, EPBAX etc.
• E&M Operations: Managing E&M operations – Manpower, electrical equipment installation and commissioning, AMCs and preventive maintenance of existing equipment’s.
• House Keeping: Managing Housekeeping operations – Manpower, facility cleanliness, proactive facility rounds, SOPs, schedules and job cards, H/K equipment, inventories, Pest control, Indoor plants etc.
• Security: Managing security and BMS operations- Manpower, alertness, CCTV Operations, incoming/outgoing materials, incidents, discipline, implementing security policies and procedures etc.
• Cafeteria and Pantry Services: Organising and selecting Caterers, Juice Junctions, Vending (Beverages and Snacks) services, Drinking Water, Pantry supplies, food and water testing/auditing etc.
• Building Repair and Maintenance: Complete building repair and maintenance works, proactive identification and rectification of defaults related to Civil, Infra, Plumbing, Carpentry, Painting and others etc.
• Event Management: Organized Internal/External Events – Annual Day, Team outings, venue and package, transportation, sports, event managers etc.
• Fire, Safety, ERT, CSR/BCP: Organised and conducted ERT/safety trainings, Mock evacuation and fire drill etc. Actively participated in CSR activities/procurement and backup plan for BCP.
• Transportation and Relocation: Hiring of Premium and Company Cars/Cabs for employees and visitors. Employee relocation etc.
• Travel and Visitors Management: Booking tickets, accommodation, banquets, travel cards, travel insurance, food and beverages, transportation etc.
• Reports, Petty Cash, MIS, Dash boards, Variance, Budget and Accrual reports, Internal/external audits of Admin Assets and inventories etc.
• Statutory and Compliance Activities of contract Manpower, Air Quality, Power, Noise, and Pollution control etc.
• Admin Policy and Process, drafting, review, implementation, process adherence, compliance and automation.
• Procurement Management:
• Survey Market, collect quotes, evaluation, negotiation, choose qualitative and Cost-Effective vendor. Adhere the Company’s policies and procedures for Procurement.
• Contract Implementation / execution, Demand management, identify Optimization projects & drive savings. Own Category plans –Opportunity identification, strategy and execution.
• Identifying and mandating Supplier universe, Setting up Sourcing Initiatives, Supplier Classification and Development, Enhance Spend under management, Stakeholder Liaison – Face to client.
• Execution and renewal of FMS, Manpower, Annual Rate/Maintenance Contracts, tactical/strategic buying of Admin and Facilities products, services, Value Additions, Cost Savings, maintaining trackers and awarding contracts.
• Supplier Registration, Purchase Order processing, Customer Support - Query resolution and guidance.
• Supplier Performance management, meetings and reporting on vendor performance Improvement.
• Auction, Reverse auction, Hazardous, E-Waste, inclinator, scrap disposal, support OHSAS and compliance audits.
• Monitor and report all sourcing Projects and Savings. Spend Analytics and Reporting.
• Audit - Ensuring there is no Non-Compliance on procurement Internal/External Audit Reports.