Shreya Jadhav

- Managed calendars and coordinated email communications with key stakeholders, including customers, investors, and partners.
- Organized events and coordinated travel logistics for the Executive Office.
- Performed administrative activities such as managing mailing lists, managing calendars and other office duties.
- Generated reports, presentations and tracked project deadlines to ensure timely completion.
- Shadowed leaders during internal and external meetings, taking detailed notes and scheduling follow-ups with relevant stakeholders.
- Conducted research and produced concise notes and one-pagers on various topics and organizations to assist leaders in meeting preparations.
- Facilitated clear and effective communication within a multicultural and international team.
- Accurately recorded meeting minutes and ensured timely follow-up actions with various stakeholders.

- Prepared detailed reports on marketing activities, including cost analysis, revenue generation, and customer feedback.
- Supported marketing managers by managing phone calls, taking messages, and scheduling meetings.
- Coordinated with advertising agencies to ensure timely delivery of advertisements.
- Created TSS sheets, processed budget approval requests, and managed closure for raising purchase requisitions (PR).
- Updated and maintained the marketing spend tracker.
- Proficient in SAP, Concur, and ARIBA systems.
- Raised purchase requisitions in ARIBA and supported procurement in issuing purchase orders (PO).
- Ensured all invoices were received for raised POs and resolved issues related to delayed payments.
- Assisted vendors through the registration process for new or modified entity requirements.
- Managed artwork adaptations and obtained necessary approvals.
- Handled administrative requests and queries from senior managers.
- Organized meetings and recorded detailed minutes.

- Developed and executed a monthly marketing plan to stimulate business growth.
- Managed campaigns and projects for all media placements.
- Oversaw the creation and ongoing development of hotel brochures, printed materials, advertisements, documents, and promotional content.
- Enhanced brand awareness across all market segments.
- Directed online marketing activities and researched new promotional sites to ensure competitive availability and pricing.
- Expanded and utilized the past guest database for targeted email and mailing campaigns.
- Continuously explored and implemented leisure marketing opportunities, emphasizing third-party promotions to drive business.
- Prepared comprehensive weekly reports on marketing activities and results.
- Crafted and implemented effective communication messages across various media, including the internet and newsletters.
- Managed media relations and measured the effectiveness of media campaigns.
- Liaised with creative and PR agencies to ensure cohesive marketing strategies.
- Designed marketing collaterals to support promotional efforts.
- Participated in weekly marketing meetings and other relevant discussions as required.

- Scheduled and prepared agendas and meeting materials, and documented minutes for various meetings.
- Maintained attendance records and assisted with payroll activities for the team.
- Managed leave planners and leave records for all team members.
- Kept and updated employee records.
- Assisted with recruitment processes, including performance checks and issuing employment contracts.
- Supported employee performance management procedures.
- Scheduled interviews and assisted in orientation, training, and seminar coordination.
- Coordinated vendor contracts.
- Prepared rate letters for team accounts.
- Organized travel arrangements including flights, cars, and hotel bookings for the team.
- Managed expense reports via Concur for directors.
- Coordinated and maintained calendars for directors.
- Entered and updated SFA for team members during client visits.
- Coordinated FAMs, customer events, and internal events with the assigned event lead.

- Provided comprehensive secretarial and administrative support to the General Manager.
- Coordinated with other executive and support staff to ensure a high-performance, customer service-oriented work environment.
- Typed and drafted memoranda, correspondence, and various reports, often handling highly sensitive and confidential information.
- Ensured the accuracy and completeness of materials and reports for signature; proofread documents for compliance with company standards, policies, and procedures.
- Scheduled and prepared agendas and meeting materials, and documented minutes for various meetings.
- Maintained and managed the General Manager's calendar, arranging and confirming meetings.
- Handled telephone calls, providing information and addressing issues with sensitivity and sound independent judgment.
- Responded to requests for information and complaints, referring matters to appropriate staff and taking or recommending actions to resolve issues.
- Reviewed, prioritized, and routed incoming correspondence, reports, requests, and instructions, handling or referring matters as directed.

- Maintained confidentiality of proprietary materials and information.
- Prepared and reviewed written documents, including daily logs, business letters, memoranda, and reports, ensuring accuracy and completeness.
- Managed payroll for hourly employees and interns.
- Handled social media marketing for the hotel.
- Conducted monthly departmental meetings and training sessions.
- Prepared and presented monthly, quarterly, and annual sales and marketing reports during town hall meetings and owner meetings.
- Assisted walk-in guests with queries and provided property tours.
- Prepared rate letters and other important contracts.