Board Pac
Shrihari S
Secretarial Associate
Chennai,Tamil Nadu
Summary
Detail-oriented and proactive Secretarial and Executive Assistant professional with over 5 years of experience in providing comprehensive support to senior management and ensuring robust corporate governance and compliance frameworks. Proven expertise in managing end-to-end Board, Committee, and General Meeting processes, drafting minutes, handling stock exchange compliances, SEBI (PIT) regulations, and coordinating internal and external audits. Adept at handling high-level confidential communication, regulatory filings under the Companies Act and FEMA, and maintaining accurate statutory records. Skilled in leveraging secretarial and compliance software such as BoardPac, Insilsys, and Nimbus to streamline board operations and regulatory tasks. Demonstrated ability to multitask, prioritize effectively, and liaise across departments to ensure seamless board and executive-level support.
Overview
5
5
years of professional experience
4
4
years of post-secondary education
4
4
Languages
Work History
Secretarial Associate
Northern Arc Capital
Chennai
09.2024 - Current
- Actively Assisted in IPO Process – Contributed to end-to-end secretarial compliance and documentation requirements during the company’s public listing journey.
- Corporate Governance & Secretarial Compliance
Independently managed Board, Committee, General and Directors' Meetings, including drafting and finalization of agendas, notices, and minutes.
Administered Postal Ballot processes and ensured adherence to Companies Act provisions.
Oversaw the Annual Report compilation process in coordination with internal teams and auditors.
Ensured timely filing of e-forms and returns under the Companies Act, 2013. - Stock Exchange Compliance (NSE & BSE)
Handled stock exchange intimations and filings, including compliance with SEBI (LODR) Regulations.
Maintained repository of approved policies; coordinated inter-departmentally for review and updates prior to quarterly Board meetings. - SEBI (PIT) Compliance & Insider Trading Regulations
Obtained periodic disclosures from Designated Persons, Connected Persons, and Directors.
Coordinated restricted list preparation with Operations and Finance and updated the same in PIT software.
Monitored updates in SEBI Insider Trading Regulations and facilitated corresponding updates in Insilsys software. - Committee Resolution Management
Validated and confirmed resolutions on the Nimbus platform, based on approvals from the Credit Committee. - Board Operations Planning
Developed the Board Calendar annually and coordinated closely with functional teams for agenda items.
Proficient in Board and Compliance Software tools such as BoardPac and Insilsys. - Regulatory Reporting & Audits
Prepared and submitted reports such as Shareholding Pattern, Reconciliation of Share Capital Audit, DP Certificates, and Corporate Governance Report.
Successfully managed Internal, Statutory, Secretarial, and RBI Audits.
Handled RBI Compliances, including FC-GPR, FCTRS, and DI Reporting via FIRMS portal. - Stakeholder Collaboration
Proactively followed up with departments to collate and finalize materials for presentation before the Board/Committee.
Junior Executive - Secretarial
Butterfly Gandhimathi Appliances Limited
Chennai
10.2020 - 08.2024
- Merger & Acquisitions
- Re-classification of promoters under SEBI(LODR) Regulations, 2015
- Organizing meetings (Board Meetings, Committee Meetings & General Meeting)
- Stock Exchange Intimations & Filings - NSE & BSE
- Postal Ballot
- Annual Report
- Drafting & Vetting of Notices & Agenda (Board & Committee Meetings, General Meetings)
- Maintenance of minutes of the meetings (Board & Committee Meetings, General Meeting)
- Filing of e-forms under Companies Act,2013 including Annual Filings.
- Satisfaction of Charges.
- Maintenance of various Statutory Registers & Records required under the Companies Act, 2013.
- Co-ordinating with the Vendors for legal agreements of the Company
- Primary responsible to monitor closely with Legal cases of the company.
- Legal Metrology - Verification of MRP Stickers & PC Box
- Planned and coordinated logistics and materials for the Board, Committee meetings & Shareholders Meetings of the Company.
- Co-ordinated domestic travel arrangements including booking airfare, hotels, and transportation.
- Served as corporate liaison between the finance, marketing, and various departments of the Company.
- Document Preparation
Education
Secondary -
Prince Matriculation Higher Secondary School
01.2014 - 12.2014
Higher Secondary - undefined
Prince Matriculation Higher Secondary School
01.2016 - 12.2016
Bachelor of Commerce (B. Com) - undefined
Ramakrishna Mission Vivekananda College
01.2019 - 12.2019
M.B.A - Finance
Pondicherry University and Loyola College
01.2023 - 12.2023
Skills
- Document Management
- Proficient in Outlook
- Proficient in Teams
- Proficient in MS Office
- Communication
- Analytical thinking
- Time management
- Computer skills
- Oral communication
- Event coordination
- Problem-solving abilities
- MS office
Disclaimer
I hereby declare that the above given information is true to my knowledge, and I bear the responsibility for the correctness of the above-mentioned particulars.
Personal Information
- Date of Birth: 09/27/98
- Nationality: Indian
Software
Insilysis
SAP
NWisefin
Nimbus
Timeline
Secretarial Associate
Northern Arc Capital
09.2024 - Current
M.B.A - Finance
Pondicherry University and Loyola College
01.2023 - 12.2023
Junior Executive - Secretarial
Butterfly Gandhimathi Appliances Limited
10.2020 - 08.2024
Bachelor of Commerce (B. Com) - undefined
Ramakrishna Mission Vivekananda College
01.2019 - 12.2019
Higher Secondary - undefined
Prince Matriculation Higher Secondary School
01.2016 - 12.2016
Secondary -
Prince Matriculation Higher Secondary School
01.2014 - 12.2014
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