Summary
Overview
Work History
Education
Skills
Timeline
Generic
Shruthi I N

Shruthi I N

Bengaluru

Summary

Seasoned Accounts Payable Consultant with a proven track record at Caterpillar India Pvt Ltd, adept in SAP-based financial packages and leading transitions to enhance operational efficiency. Demonstrates exceptional problem-solving and vendor management skills, significantly reducing issues and streamlining processes. Achieved notable appreciation for resolving long-standing invoice discrepancies, showcasing a blend of technical expertise and strong interpersonal abilities.

Overview

10
10
years of professional experience

Work History

Accounts Payable Consultant

Caterpiller India Pvt Ltd
Bengaluru
04.2023 - Current
  • Belfast Transition Management (Cat NI Perkins): Successfully led the transition for major sites, including Cat NI Perkins, reducing issues ("grief") and strengthening governance within the Business Unit.
    Collaborated with procurement and delivery centers to ensure timely accounting of invoices and payments, resolving long-standing issues, and earning appreciation from regional business stakeholders.
  • Desford Transition (January 2024 – Present): Took ownership of the Desford transition, ensuring a successful go-live and rapid stabilization.
    Addressed multiple operational challenges, implementing continuous improvement initiatives to enhance process efficiency.
  • Proactive Grief Review & Issue Resolution: Regularly conducted proactive grief reviews to identify and address potential issues before they escalated.
    Provided quick resolutions and solutions, strengthening operational stability.
  • DTP (Documented Transition Process) Review & Improvement: Led regular DTP reviews, ensuring the accuracy and alignment of documented processes with business requirements.
    Identified gaps and inefficiencies, suggesting corrective actions, and streamlining workflows for better operational support.
  • Training and Retraining for Business Units: Delivered training and retraining sessions to business units, ensuring teams were equipped with the latest processes, tools, and knowledge to support smooth operations.
    Focused on enhancing skills, improving performance, and reducing error rates.
  • Vendor Query Management & Escalations: Managed vendor queries and escalations effectively, ensuring timely resolution, and maintaining strong vendor relationships.
    Acted as the point of contact for vendor concerns, escalating issues as necessary to senior leadership for prompt attention.
  • Quality Audits & Root Cause Analysis (RCA): Belfast Transition Management (Cat NI Perkins) successfully led the transition for major sites, including Cat NI Perkins, reducing issues ("grief") and strengthening governance within the Business Unit.
    Collaborated with procurement and delivery centers to ensure timely accounting of invoices and payments, resolving long-standing issues, and earning appreciation from regional business stakeholders.
  • Desford Transition (January 2024 – Present): Took ownership of the Desford transition, ensuring a successful go-live and rapid stabilization.
    Addressed multiple operational challenges, implementing continuous improvement initiatives to enhance process efficiency.
  • Proactive Grief Review & Issue Resolution: Regularly conducted proactive grief reviews to identify and address potential issues before they escalated.
    Provided quick resolutions and solutions, strengthening operational stability.
  • DTP (Documented Transition Process) Review & Improvement: Led regular DTP reviews, ensuring the accuracy and alignment of documented processes with business requirements.
    Identified gaps and inefficiencies, suggesting corrective actions, and streamlining workflows for better operational support.
  • Training and Retraining for Business Units: Delivered training and retraining sessions to business units, ensuring teams were equipped with the latest processes, tools, and knowledge to support smooth operations.
    Focused on enhancing skills, improving performance, and reducing error rates.
  • Vendor Query Management & Escalations: Managed vendor queries and escalations effectively, ensuring timely resolution, and maintaining strong vendor relationships.
    Acted as the point of contact for vendor concerns, escalating issues as necessary to senior leadership for prompt attention.
  • Quality Audits & Root Cause Analysis (RCA): Led quality audits to ensure compliance with internal standards and external regulations. Conducted a thorough Root Cause Analysis (RCA) to identify underlying issues, create actionable plans to mitigate future risks, and improve overall process quality.

Financial Analyst

Diageo India Pvt Ltd
Bengaluru
04.2020 - 04.2023
  • Checking, updating, and approval of commercial agreements between Diageo and grocer for RPC funding (DEALS - trigger funding) where applicable.
  • Coding and approving customer invoices received in the Advantage tool.
  • Retrieve volume data directly from the customer portal (direct customers), and update trackers (invoice, deals, budget, and price claims trackers).
  • Proactive confirmation to the buyer to raise the invoice – on the back of the approved Commercial Agreement.
  • Promotional invoice reconciliation and validation when invoices are not pre-agreed with the customer.
  • Send the ledger report of issues and resolutions to the account team (controller, NAMs) via email/Quip.
  • Schedule weekly calls with national account managers and credit controllers to review the ledger.
  • Saving all the data, customer agreements, and reports under Retention Record. Zero control or audit failures.

Senior Associaate

Diageo India Pvt Ltd
Bengaluru
04.2017 - 04.2020
  • Posting freight (inbound and outbound) and standard invoices on a daily basis, maintaining TAT as per the agreed timelines.
  • Posting PO and non-PO invoices on a daily basis, maintaining TAT as per the agreed timelines.
  • Working on query files for the South region to reduce the backlog of aged items.
  • Working on the issue file and contacting the respective team (SAP team or NewGen team) to rectify and resolve the issue.
  • Handling urgent payment requests within SLA (manpower invoices).
  • Processing forex invoices with conversion into multiple currencies and giving training to the team on forex invoices.
  • Working on email corrections on an urgent basis whenever an email is received from the helpdesk, SPOC, vendor, etc.
  • Have a good knowledge of Indian accounting (TDS, GST), and GB.
    Training new joiners and performing QC, which is posted by new joiners.
  • Running SAP (ZFI082), where the internal TDS keys are rectified manually to reduce team errors.
  • Working on quality checks to ensure the invoice is posted accurately.
    Preparing vendor reconciliation on a monthly basis.
  • Preparing the weekly report (MRBR).

Senior Associate – Accounts Payable

EXL India Pvt Ltd
Bengaluru
12.2014 - 04.2017
  • Processing PO and non-PO invoices for the U.S. region
  • Indexing invoices on a daily basis and processing invoices on a daily basis.
  • Preparing the upload file and allocating invoices to the team on a daily basis.
  • Clearing the volume when there is a high backlog.
    Processing the invoices with accuracy.
  • Working on exceptions.
  • Reviewed the posted invoices.
  • Preparing the daily status report file.
  • Preparing the monthly report, auctioning urgent emails sent from the client.

Education

MBA - Finance

Master of Business Administration
Garden City College
07-2014

BBM - Business Management

Bachelor of Business Management
MES MSPS College
06-2011

Skills

  • SAP-based financial packages (AP module)
  • MS Office: Windows XP, MS Office, MS Excel, MS Word
  • Accounts payable, P2P, and AP invoice processing
  • Invoice processing
  • Audit support
  • Internal controls
  • Vendor reconciliation
  • Tools: Newgen, CRM, XFLOW, MfgPro, Esap, S4, Glovia, QAD, SAP

Timeline

Accounts Payable Consultant

Caterpiller India Pvt Ltd
04.2023 - Current

Financial Analyst

Diageo India Pvt Ltd
04.2020 - 04.2023

Senior Associaate

Diageo India Pvt Ltd
04.2017 - 04.2020

Senior Associate – Accounts Payable

EXL India Pvt Ltd
12.2014 - 04.2017

MBA - Finance

Master of Business Administration

BBM - Business Management

Bachelor of Business Management

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