Work Preference
Summary
Overview
Work History
Education
Skills
Languages
Locations
Hobbies and Interests
References
Timeline
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Shruthi Mohan
Open To Work
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Shruthi Mohan

Executive Assistant
Coimbatore,TN

Work Preference

Job Search Status

Open to work

Desired Job Title

Executive AssistantOffice ManagerSenior Executive AssistantSenior Administrative Assistant

Work Type

Full Time

Location Preference

On-SiteRemoteHybrid
Location: Coimbatore, Tamil Nadu,, IndiaBengaluru, KA
Open to relocation: Yes

Important To Me

Work-life balanceCompany CultureCareer advancementHealthcare benefits

Summary

Dynamic executive assistant with expertise in complex calendar management and international travel logistics. Achieved 20% reduction in event costs through effective stakeholder management and vendor negotiations. Recognized for enhancing operational efficiency while maintaining confidentiality and delivering high-quality support. Proficient in MS Office Suite and CRM systems, with proven ability to handle sensitive information discreetly.

Overview

14
14
years of professional experience

Work History

Executive Assistant to the Managing Director

Gainsight
Hyderabad, TE
06.2022 - 09.2026
  • Provided executive-level administrative support to senior technology leaders within fast-paced SaaS organisation.
  • Managed multiple complex executive calendars across US, EMEA, and APAC time zones, proactively resolving scheduling conflicts.
  • Coordinated domestic and international travel, including visas, accommodations, and detailed itineraries for executives.
  • Organized leadership meetings, workshops, town halls, and team events for up to 200 participants.
  • Partnered with global engineering, HR, finance, and administration teams to ensure seamless operational support.
  • Processed executive expense reports while ensuring compliance with company policies.
  • Negotiated with vendors and event partners, reducing costs by approximately 20%.
  • Prepared executive presentations, reports, agendas, meeting materials, and confidential communications.

Executive Assistant - Temp

Viscosity North America
Plano, Texas
12.2021 - 03.2022
  • Supported CEO and COO in managing complex calendars, communications, and travel across multiple international time zones.
  • Coordinated executive meetings, customer engagements, and logistics for international travel.
  • Prepared confidential executive reports, presentations, and strategic communications with utmost discretion.
  • Maintained inventory of office supplies and ordered materials as necessary.
  • Organized and maintained confidential records related to executive operations.
  • Prepared meeting agendas and documented detailed minutes during executive meetings.
  • Executed data entry tasks using various software programs, including MS Excel spreadsheets.
  • Facilitated setup of new US office by coordinating administrative, operational, and logistical requirements with cross-functional stakeholders.

Virtual Assistant

Freelance
Coimbatore, TN
12.2020 - 12.2021
  • Developed SEO-focused content for websites and social media, increasing online visibility.
  • Managed WordPress blogs, created visuals, and executed branding strategies aligned with client goals.
  • Published lifestyle and food blogs, integrating creative storytelling with analytics-based content planning.

Executive Assistant

Nitsen Technologiess
Chennai, TN
12.2017 - 12.2020
  • Managed complex executive calendars and cross-functional communications for senior leadership.
  • Coordinated administrative operations, including reporting dashboards and executive documentation.
  • Partnered with internal teams and external stakeholders to advance key business initiatives.
  • Organized travel arrangements and itineraries for senior management personnel.
  • Prepared detailed meeting agendas and organized relevant documentation promptly.
  • Facilitated collaboration by communicating with internal teams and external partners.
  • Maintained confidential files with precision, adhering to security protocols.
  • Assisted in project coordination by consistently tracking progress and deadlines.

Executive Assistant to Area General Manager

Accor Hotels - Novotel ibis
Chennai, TN
03.2016 - 08.2017
  • Facilitated communication between departments to enhance operational efficiency.
  • Supported Area GM with administrative tasks including scheduling, documentation, and guest correspondence.
  • Organized travel arrangements and itineraries for business trips and events.
  • Maintained streamlined filing systems and managed guest experience feedback responses.
  • Prepared and distributed meeting agendas and minutes to stakeholders efficiently.
  • Assisted in report and presentation preparation for internal meetings.
  • Managed inventory of office supplies, ordering necessary materials promptly.
  • Provided administrative support for contracts, invoices, purchase orders, and other documentation.

Executive Secretary to General Manager

Hilton Hotels and Resorts
Bengaluru, KA
09.2014 - 03.2015
  • Executed all administrative and secretarial functions, including calendar management and event planning.
  • Organized team communications and created executive-level presentations for effective meetings.
  • Enhanced response times for calls and emails by optimizing prioritization workflows.
  • Served as liaison between management and staff to improve communication effectiveness.
  • Assisted in tracking budgets and reporting expenses for departmental activities.
  • Utilized office software to streamline documentation and improve communication processes.
  • Greeted visitors, directed inquiries, and provided general administrative support.
  • Managed executives' calendars, scheduling appointments with internal and external contacts.

Intern/Trainee

Taj Hotels, Resorts and Palaces
Coimbatore, TN
06.2012 - 10.2012
  • Supported the Back office in all core departments in completing documentation tasks, and contributed to operational training efficiency.

Education

Bachelor of Science - Hotel and Catering Management

Vinayaka Missions University
Salem
03.2014

Skills

CORE COMPETENCIES


Executive & C-Suite Support Complex Calendar & Priority Management Leadership Meeting Coordination Executive Communications International Travel & Logistics Stakeholder Management Cross-Functional Coordination Meeting & Agenda Management Action Tracking & Follow-Up Town Halls & Offsites Onboarding & Interview Coordination Confidential Information Management Expense Administration Vendor Management Office Operations

DIGITAL TOOLS:

Microsoft 365: Outlook, Excel, Word, PowerPoint Collaboration & Communication: Microsoft Teams, Zoom, Slack Google Workspace: Gmail, Calendar, Meet, Drive, Docs, Sheets Travel Management: Navan (TripActions) Expense Management: Expensify ERP & Business Systems: SAP (Basic) AI Productivity: Microsoft Copilot, ChatGPT, Gemini, Claude AI, Perplexity

Languages

  • English
  • Tamil
  • Malayalam
  • Hindi

Locations

  • Coimbatore, Tamil Nadu,
  • Bengaluru, Karnataka.
  • Anywhere, international.

Hobbies and Interests

  • Fitness & Wellness (Swimming, Yoga & Meditation)
  • Creative Arts (Painting)
  • Music & Movies
  • Travel & Driving

References

References available upon request.

Timeline

Executive Assistant to the Managing Director

Gainsight
06.2022 - 09.2026

Executive Assistant - Temp

Viscosity North America
12.2021 - 03.2022

Virtual Assistant

Freelance
12.2020 - 12.2021

Executive Assistant

Nitsen Technologiess
12.2017 - 12.2020

Executive Assistant to Area General Manager

Accor Hotels - Novotel ibis
03.2016 - 08.2017

Executive Secretary to General Manager

Hilton Hotels and Resorts
09.2014 - 03.2015

Intern/Trainee

Taj Hotels, Resorts and Palaces
06.2012 - 10.2012

Bachelor of Science - Hotel and Catering Management

Vinayaka Missions University

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