Summary
Overview
Work History
Education
Skills
Languages
Accomplishments
Certification
Projects
Work Availability
Quote
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Shruthi S

Shruthi S

BANGALORE

Summary

Highly motivated employee with the desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

9
9
years of professional experience
6
6
Certification

Work History

Executive Assistant ( IC2 )

LinkedIn
BANGALORE
09.2019 - Current
  • Managed multi-location calendars for senior directors and above.
  • Coordinated with administrators in the US, Singapore, China, and Mumbai for executive visitor arrangements and travel agendas.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences, and seminars.
  • Tracked and managed expenses to align with company budget requirements.
  • Addressed top-level, high-priority issues with professionalism and discretion.
  • Oversaw purchase orders and card payments for team morale-boosting initiatives.
  • Facilitated board meeting agendas and distributed support materials in advance.
  • Utilized word processing software for proposal, letter, and memo creation.
  • Collaborated closely with administrative teams, HR, and finance departments on special projects and events.
  • Took detailed meeting notes and disseminated information efficiently.
  • Coordinated executive and senior management schedules, including vacations and day-to-day meetings.
  • Maintained confidentiality to protect business operations.

Executive Assistant (Mid - Level)

Intuit
BANGALORE
03.2018 - 08.2019
  • Managed calendars for Directors and Managers, including conference meetings, offsite meetings, leadership meetings, lunches, and dinners.
  • Handled domestic and international travel arrangements, reconciled bills, and maintained budget records.
  • Coordinated between teams and directors on administrative issues.
  • Managed phone calls, routing them to the appropriate recipients, or taking messages.
  • Prepared financial statements, reports, memos, invoice letters, and other documents.
  • Coordinated with domestic and international clients during their visits.
  • Generated purchase orders for various requirements.
  • Organized celebrations for birthdays and work anniversaries.
  • Managed offsite events, team outings, and client visits, including meals.
  • Oversaw vendor management and office supply orders.

Executive Assistant Entry Level

Dell EMC
BANGALORE
02.2016 - 03.2018
  • Maintained the director's calendar for day-to-day meetings.
  • Managed inventory of assets and supplies, sourced suppliers, and processed invoices.
  • Facilitated coordination between departments to resolve day-to-day administrative problems.
  • Prepared business correspondence using Microsoft Office tools.
  • Managed document files related to the Customer Support (CS) department.
  • Organized travel logistics for CS department employees.
  • Created Service Request Management (SRM) documents for various CS department needs.
  • Coordinated and managed shift allowances with managers on a monthly basis.
  • Produced weekly and monthly reports and presentations.
  • Coordinated with the Global Services Associate Program (GSAP) for weekend classes and exams.
  • Facilitated interviews within the department with managers.

Secretary

Bosch India LTD
BANGALORE
04.2014 - 11.2015
  • Maintained the director's calendar for day-to-day meetings.
  • Managed inventory of assets and supplies, sourced suppliers, and processed invoices.
  • Coordinated between departments to resolve day-to-day administrative problems.
  • Scheduled and coordinated meetings, interviews, events, and other activities.
  • Prepared business correspondence using Microsoft Office tools.
  • Managed document files.
  • Provided multifaceted general office support.
  • Answered phones and operated office machines.
  • Handled day-to-day executive administrative tasks.
  • Coordinated travel formalities for employees.
  • Maintained data records.
  • Organized travel support for all CS department employees.
  • Created SRMs for various CS department needs.

Education

Bachelor of Commerce - Finance

National Degree College
Bangalore, India
06.2013

Skills

  • Calendar Management
  • Travel Management
  • Purchasing Process
  • Budget Management
  • Google workplace
  • Event Management
  • Vendor Management
  • Time Management
  • Executive leadership
  • Executive support
  • C-suite executive relations

Languages

English
First Language
English
Proficient
C2
Hindi
Advanced
C1
Kannada
Proficient
C2

Accomplishments

  • Officially recognized for playing an instrumental role in budget implementation.
  • Demonstrated proficiency in multitasking within a high-volume environment, including telephone, email, fax, and front-desk reception.
  • Performed administrative tasks such as filing, spreadsheet development, report faxing, collateral photocopying, and document scanning for inter-departmental use.
  • Expertise in calendaring across multiple time zones (PST, CST, EST, IST, and SGT) and planning meetings and travel for senior directors and above.

Certification

  • Bonaparte - Bosch India LTD
  • Managing Meetings and Customizing the Calendar in Outlook 2010 (Dell EMC)
  • Ariba Cloud Requisitioning (Dell EMC)
  • SAP Administration (Dell EMC)
  • Office Administrator (VSkills)
  • Managing Your Calendar for Peak Productivity (LinkedIn)
  • Balancing Work and Life (LinkedIn)
  • Project Management: Preventing Scope Creep (LinkedIn)

Projects

  

  • Consumer and Trust Team: All Hands, Trust Meetups, and AMA Sessions
  • India R&D Showcase with CEO and team
  • Women in Trust, Bangalore

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote

If the doors of perception were cleaned, everything would appear to man as it is: infinite.
William Blake

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