Shruti Umadi

· Managed supplier onboarding across diverse regions (APJ, EMEA, North America), overseeing the completion of onboarding request forms.

· Facilitated supplier onboarding for Dell (Oracle) and EMC (SAP), collaborating with Global Commodity Managers to secure approvals.

· Handled global change requests for existing vendors, ensuring seamless transitions.

· Monitored daily requests to ensure end-to-end completion within established timelines.

· Managed IP Helpdesk volumes for two months as needed, demonstrating adaptability and versatility.

· Cross-trained for Purchase Requisition (PR) team to support increased workload demands.

· Coordinated with suppliers via calls and emails to facilitate vendor registration processes.

· Liaised with stakeholders to obtain necessary approvals and ensure smooth operations.

· Participated in weekly internal meetings to update processes and brainstorm innovative solutions for enhancing supplier services.

· Provided comprehensive training on the onboarding process to new team members, fostering knowledge transfer and team cohesion.

· Prioritized critical/major requests, optimizing process flow to expedite delivery.

· Ensured the provision of top-notch services to vendors based on our expertise and commitment to excellence.

· Developed and maintained procurement policies and procedures to ensure compliance with regulatory requirements.

· Supported global sourcing operations spanning America, Latin America, Europe-Middle East, Asia Pacific & Japan regions, for both HP and third-party products & services. Conducted spend analysis, data collection, RFx management, supplier management, bid collection, and negotiation to ensure efficient procurement processes.

· Spearheaded procurement cost reduction initiatives by conducting comprehensive spend analytics and market research, leading to informed purchasing decisions.

· Ensured meticulous selection of vendors for requested materials by clients, prioritizing accuracy and timeliness in procurement activities.

· Prepared and executed bids and proposals (RFQ), demonstrating proficiency in crafting competitive and compelling submissions.

· Conducted negotiations with suppliers to secure favorable pricing, discounts, and payment terms, optimizing cost savings.

· Made recommendations for vendor selection and created purchase orders for both local and international suppliers, ensuring alignment with project requirements.

· Maintained a thorough understanding of bid requirements and scope of work, actively engaging in pre-bid activities to clarify and refine quotations/proposals, and skillfully conducting competitive negotiations.

· Proactively resolved delivery issues, complaints, and vendor disputes, fostering strong supplier relationships and providing alternative solutions as necessary.

· Delivered regular status reports to management, offering insights into overall material procurement activities and performance metrics.

· Validated and approved purchase requisitions through SAP Tool within designated turnaround times (TAT), ensuring compliance with organizational protocols and procedures.