Summary
Overview
Work History
Education
Skills
Disclaimer
Timeline
Generic

Shrutik Pradipbhai Pandya

Administrative Manager
Rajkot

Summary

Experienced with coordinating office activities and managing administrative functions. Utilizes strategic planning and resource allocation to drive operational success. Knowledge of team leadership and process improvement to enhance productivity and efficiency. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

18
18
years of professional experience
10024
10024
years of post-secondary education

Work History

Operation Manager

Kalyan Jivashray Foundation
Ahmedabad
02.2025 - 04.2025
  • Oversees day-to-day operations and ensures smooth functioning of avian care, shelter home, and field operations.
  • Manages avian care initiatives, ensuring proper health, nutrition, and treatment of birds under the NGO's care.
  • Supervises shelter home operations, ensuring safe, hygienic, and compassionate care for animals in need.
  • Maintains and operates the helpline service, providing immediate assistance and advice to the local community regarding animal health and emergencies.
  • Develops and implements operational strategies to improve the welfare of animals and optimize resource utilization across all activities with technical guidance from Lead Veteran and Clinical Head consultant and administratively from General Manager.
  • Manages a team of staff without HR, offering leadership, training, and guidance to ensure high standards of care.
  • Monitors and evaluates program outcomes, ensuring alignment with the NGO's objectives and continuous improvement.
  • Organizes awareness campaigns for local societies and communities on best animal husbandry practices with Volunteers and General Manager.
  • Manages the procurement and distribution of supplies, ensuring timely and cost-effective delivery while adhering to the budget.
  • Prepares and submits daily operational reports, providing updates on animal care, shelter activities, and fieldwork.
  • Handles crisis management, offering rapid response and solutions during animal health emergencies or natural disasters.
  • Ensures daily operational tasks are completed efficiently, including overseeing shelter operations, staff coordination, animal feeding, and health monitoring.

Operation Manager

Jivdaya Charitable Trust
Ahmedabad
03.2024 - 11.2024
  • Oversees day-to-day operations of the animal husbandry programs, ensuring smooth functioning of avian care, shelter home, and field operations.
  • Manages avian care initiatives, ensuring proper health, nutrition, and treatment of birds under the NGO's care.
  • Supervises shelter home operations, ensuring safe, hygienic, and compassionate care for animals in need.
  • Coordinates field work activities by conducting regular visits, providing on-the-ground support, and managing animal welfare issues in Ahmedabad City with PRO.
  • Maintains and operates the helpline service, providing immediate assistance and advice to the local community regarding animal health and emergencies.
  • Develops and implements operational strategies to improve the welfare of animals and optimize resource utilization across all activities with technical guidance from Lead Veteran and Clinical Head and administratively from General Manager and Key Relationship Manager.
  • Leads the ISO audit process, ensuring the organization's compliance with ISO standards for quality management and animal care practices.
  • Manages a team of staff with HR, offering leadership, training, and guidance to ensure high standards of care.
  • Monitors and evaluates program outcomes, ensuring alignment with the NGO's objectives and continuous improvement.
  • Organizes awareness campaigns and training programs for local societies and communities on best animal husbandry practices with Volunteers and Key Relationship Manager.
  • Manages the procurement and distribution of supplies, ensuring timely and cost-effective delivery while adhering to the budget.
  • Prepares and submits daily operational reports, providing updates on animal care, shelter activities, and fieldwork.
  • Handles crisis management, offering rapid response and solutions during animal health emergencies or natural disasters.
  • Ensures daily operational tasks are completed efficiently, including overseeing shelter operations, staff coordination, animal feeding, and health monitoring.

Admin Officer

The Galaxy School-Wadi
Rajkot
02.2015 - 02.2024
  • Communicating with parents for daily chores and emergencies: Communicate with parents through calls, emails, sms and circulars about the daily schedules, holidays, early leaving, last moment changes, etc. or in case of any medical emergencies like injuries, etc.
  • Financial Operation: Coordinates with the Finance department for managing financial operations like cash flow management, Banking operations and Bookkeeping and financial audits at organization level as well as students level.
  • Purchase Operations: Manage purchase operations of various departments like Library, Canteen, Stationary, Students and student welfare dept.
  • Legal Documents Management: Coordination and managing operation for government bodies like Taluka Panchayat Education office, Block Resource Centre, District Education office for various records and permissions, Insurance, Provident Funds account of organization staff.
  • Administrative Operation: Key role for administrative work related to Organization which includes operation for Student data and documents managements.
  • MIS Operations: Coordination with MIS department team for day planner and year calendar for organization and various MIS activities.
  • Resource Management: Coordination and manage operation related to Human Resources Management as well as non human resource management for various activities and events with event planner.
  • IT Operations: Handling tgesconnect.org (TGES- School wise Online Portal) for maintaining all data and generating various reports of Educational Staff, Non-Educational Staff, Housekeeping Staff, Students and Vendors and resource assignments.
  • Exam Scheduling: Handling ASSET, CAIE Board Exams MAY/JUNE and NOV/DEC cycles and any other tests we decide to take and other operations related to this activity.
  • Staff Training: Arranging Training for Support staff to make ease for day to day operation and lineup with upgraded organization process and future upgradation.

Admin Officer

Hari Om Scientific Traders
Rajkot
05.2012 - 01.2015
  • Helpline management: for vendor-supply chain of materials, branch wise store dept and logistics for purchase and selling team.
  • Financial Operations: Coordinates with the Finance department for managing financial operations like cash flow management, Banking operations and Bookkeeping and financial audits at organization level.
  • Purchase Operations: Manage purchase operations of various categories like Canteen, Stationary, staff welfare dept., store, first aid.
  • Event-Training Management: Admin support for marketing events and all training activities to executives of field staff (in-house & out-station).
  • Administrative Operation: Key role for administrative work related to Organization which includes operation for Student data and documents managements.
  • Resource Management: Coordination and manage operation related to Human Resources Management as well as non human resource management for various activities and events with event planner.
  • IT Operations: Handling registers and software for maintaining all data and generating various reports of Educational and Non-Educational organization, staff members, Students, Vendors and resource assignments.

Assistant Admin Officer

Aarsh Mahavidyalaya
Rajkot
06.2010 - 04.2012
  • Administrative Operation: Key role for administrative work related to Organization which includes operation for Student data and documents managements.
  • MIS Operations: Coordination with MIS department team for day planner and year calendar for organization and various MIS activities.
  • Helpline management: for vendor-supply chain of materials, branch wise store dept and logistics for purchase and resources for institute.
  • Lab Management: Handling in-house science Lab in coordination with lab in-charge, Maintain the database of all material in science lab and coordination with transport dept for logistics of sending and receiving materials.
  • Govt. task: Admin co-ordination for ACPC, Govt. Polytechnic, Ahmedabad for new admission of the students in diploma engineering by declared merit rounds and documentation.
  • Fees dept: collection of fees quarterly and six monthly, solving queries of parents related to fees, fee receipts and communicating with admission and transport department on the basis of status.
  • Admin support for events and all training activities (in-house & off-campus).

Program Administrator

Think Consulting Pvt Ltd
Rajkot
05.2008 - 04.2010
  • Administrative and technical support for technology programs.
  • Teacher-training for technology programs.
  • Administrative and research assistance for travel programs.
  • Booking-counter management for travel programs.
  • Helpline management.
  • Petty-cash management.

Training Administrator

The Galaxy Education System
Rajkot
07.2007 - 04.2008
  • Admin support for all training activities (in-house, off-campus, off-shore).
  • Admin coordination for Cambridge international exams.
  • Maintenance of training library.
  • Petty-cash management.

Software Engineer

C-point
Rajkot
03.2007 - 06.2007
  • Technical support for 'Shree' (a leading accounts software).
  • Installation, Maintenance, Demonstration, Report-generation, etc.

Education

B.Com. - Computer Science

Dhamsania College
Rajkot, India
03.2007

MS Office - Certified Computer Course in MS Office XP

AMIIT
Rajkot, India
07.2004

H.S.C. - Commerce

H L Gandhi Vidyavihar School
Rajkot, India
03.2004

Typewriting - Certified course in Typewriting in English - speed 40 w.p.m.

GCC
Rajkot, India
07.2002

S.S.C. -

H L Gandhi Vidyavihar School
Rajkot, India
03.2002

Skills

  • Fluent in English

  • Fluent in Hindi

  • Fluent in Gujarati

  • MS-Office

  • FOSS apps

  • Google apps

  • Bookkeeping

  • Making Presentations

  • Scheduling and Planning

  • Inventory Management

  • Interpersonal Communication

  • Customer Service

  • Program Administration

  • Invoice Processing

  • Decision-making

  • Organizational Management

  • TEAM Management

  • Cash Management

  • Files and Records Management

  • Data Management

  • Cross-functional coordination

  • Client relationships

  • Scheduling and planning

  • Vendor Management

  • Onboarding and Orientation

  • Training support to junior staff

  • Staff training

  • Business administration

  • Logistics oversight

Disclaimer

I hereby declare that above given details are right as per my knowledge, if you found any error or wrong information you can cancel my candidature from the list and job.

Timeline

Operation Manager

Kalyan Jivashray Foundation
02.2025 - 04.2025

Operation Manager

Jivdaya Charitable Trust
03.2024 - 11.2024

Admin Officer

The Galaxy School-Wadi
02.2015 - 02.2024

Admin Officer

Hari Om Scientific Traders
05.2012 - 01.2015

Assistant Admin Officer

Aarsh Mahavidyalaya
06.2010 - 04.2012

Program Administrator

Think Consulting Pvt Ltd
05.2008 - 04.2010

Training Administrator

The Galaxy Education System
07.2007 - 04.2008

Software Engineer

C-point
03.2007 - 06.2007

B.Com. - Computer Science

Dhamsania College

MS Office - Certified Computer Course in MS Office XP

AMIIT

H.S.C. - Commerce

H L Gandhi Vidyavihar School

Typewriting - Certified course in Typewriting in English - speed 40 w.p.m.

GCC

S.S.C. -

H L Gandhi Vidyavihar School

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Shrutik Pradipbhai PandyaAdministrative Manager