Summary
Overview
Work History
Education
Skills
Additional Expertise
Career Path
Accomplishments
Timeline
Generic
Shubham Dudam

Shubham Dudam

Team Lead US Payroll

Summary

  • More than ten years of expertise in the business verticals of IT consulting, software services, payroll services, and IT deployment services in the areas of US payroll, payroll accounting, US payroll taxes, and finance management.
  • In charge of handling all aspects of payroll processing for US workers and our customer, including setting up new hires, terminating employees, obtaining taxes (federal, state, and unemployment), entering time cards, and producing various report kinds as needed.
  • Well-versed in Quick Books, Intuit Online Payroll, Workday, ADP, Peoplesoft 9.0, Payroll Accounting, Management Reporting, Financial Transaction Processing, Bank Reconciliation, Payroll Reconciliation, Prepayments and Accruals, Expense Reimbursements, Journal Entries, Timesheet Management, Invoicing, AR, AP, Year-end Accounting Adjustments, and Audit reports.
  • Team Leader experienced in directing activities of workgroups. Develops strategies, provides training, sets goals and obtains team feedback. Excellent interpersonal and communication skills. Big picture focus with excellence in communicating goals and vision to succeed. Problem solver, networker, and consensus builder.

Overview

12
12
years of professional experience
4
4
Languages

Work History

Team Lead US Payroll

Cognizant Technologies Pvt. Ltd.
09.2022 - Current
  • Managing a team of 20 Team member responsible for handling end to end payroll.
  • Due Diligence, KT, Process Transformation, Cost optimization
  • Weekly, Monthly, Quarterly review with client and other stakeholders
  • Ensures employees growth & development, set priority, drive motivation & engagement for employees.
  • Monitoring real time service levels and schedule adherence and holding the team accountable responsible for meeting and exceeding performance targets for the team.
  • Ensure compliance and controllership risks are 100% mitigated.
  • Find the training needs and work with site trainer for people development.
  • Fulfill supervisory responsibilities by Organization's policies and procedures.
  • Manage workflow, handle escalations, proactively engage resources to address issues and effectively delegate workload across the leadership team.
  • Create a performance driven competitive culture in the team which includes but is not limited to the following:
  • Resolve process related issues and involves individuals with different perspectives/ ability to analyze issues or define approach.
  • Is available to and approachable by team members and take part in Team building activities.
  • Client Value Creation
  • Maintains positive and effective work relationships with clients/ employees/on shore.
  • Reorganizes own activities to respond effectively to changing needs of customer in system and support role Accomplishments.
  • Completed all quarterly payroll tax reconciliations, including 941s, FUTA and SUTA and annual W-2 filings.
  • Consistently received positive performance reviews.
  • Consistently received a 100% customer satisfaction rate.
  • Auditing Procedures Knowledge of planning techniques, test and sampling methods involved in conducting audits.
  • Consistently earned high-quality scores during post interaction customer surveys.
  • Earned “Best Performer of the month” Award 2 time in 2022-2023.

SR. Analyst

Wiped HR Services Pvt. Ltd.
01.2021 - 09.2022
  • Worked on End-to-End US payroll, benefits, and compliance for US Consultants
  • Provide Solution to all payroll related queries to our US employees
  • Worked on Workday ERP payroll System to process the bi-weekly payroll for our clients
  • Played a role of Team Leader for a team of 10 people.
  • Nurtured strong working relationships with clients, ensuring their needs were met while exceeding expectations on deliverables.
  • Worked on the project where all the automation done for the client and made the process smoother.
  • Increased overall profitability by identifying inefficiencies within existing systems and implementing necessary changes.
  • Developed comprehensive risk management strategies to minimize potential losses and safeguard business interests.
  • Implemented cost reduction initiatives, achieving significant savings without compromising quality or service delivery.
  • Spearheaded process improvement initiatives, resulting in streamlined operations and enhanced organizational capabilities.
  • Improved company efficiency with the development of key performance indicators and tracking metrics.
  • Collaborated with cross-functional teams to identify areas of improvement, leading to increased operational effectiveness.
  • Optimized project management, resulting in timely deliverables and improved client satisfaction rates.
  • Enhanced team productivity by streamlining workflow processes and implementing time-saving strategies.
  • Identified and resolved problems through root cause analysis and research.

US Payroll Executive

Integration Infotech (I) Pvt. Ltd.
08.2019 - 01.2021
  • Gathering information from the US HR Department on terminated employees and contractors in order to enroll or remove their profiles from the payroll system.
  • Compile timesheet hours for each active employee who worked at the client site from multiple MSP client portals, such as Fieldglass, Agile, IQNavigator, US Community, Acro, Pro-wand, etc., in order to prepare and maintain the payroll sheet before the paycheck is processed.
  • Reporting other payroll adjustments, such as bonuses, project allowances, mileage and expense reimbursements, sick leave, employee advance loan repayments, and deductions for health insurance premiums, on the payroll sheet.
  • Update the pay rate adjustments, W4 address updates, direct deposit modifications, and eligibility over time in the payroll system (Intuit Online Payroll and ADP).
  • Verify that the payroll information entered into the payroll system accurately represents the amount paid to each employee and contractor for ALL of their labour. Check and approve the accuracy of the project allowances, mileage reimbursement, and sick leave activity recorded into the payroll system.
  • Payroll taxes are scheduled in the payroll system to be disbursed prior to the deadline following payroll processing.
  • Prepare, check, and transmit invoices via Quick Books, the accounting system; maintain a record of purchase orders and approvals; address invoice-related problems when discrepancies arise.
  • Reconciling payroll and banks, as well as creating audit reports.
  • Posting payments and accruals, splitting credit cards, paying for them, and reconciling them.
  • AR Booking, which includes deposits and answering client questions regarding invoicing and underpayment concerns.
  • Support and coordinate approval activities, such as keeping an eye on grant money and expenditures, with the operations team and project managers. Fulfill associated tasks in finance and accounting as needed.
  • Comparing Quick Books and bank statements using comparison analysis.

HR Support (Payroll Associate)

Axcel Support Services Pvt. Ltd.
03.2017 - 08.2019
  • End to End US Payroll processing.
  • Collecting Timesheets, reviewing approvals and preparing payroll for processing.
  • US and India Accounting in QuickBooks and Tally ERP 9.0
  • Payroll State Withholding and Local Tax Filings.
  • Complete Employee Life Cycle, Joining and Exits processing, FNF Settlements.
  • Entries posting into QuickBooks and Tally ERP system.
  • Financial Reports Employee expense reimbursement process.
  • Client billing in QuickBooks and making followups for payments.
  • Generating Project wise AR and AP reports from QuickBooks.
  • Preparing budgets Project wise in excel for analysis.
  • GST, TDS Filing Annual Form 16 issuance.
  • Communicated effectively with employees at all levels regarding their pay-related inquiries or issues.
  • Facilitated smooth year-end processes by preparing accurate W-2 forms and reconciling annual reports.
  • Identified opportunities for process improvements within the payroll system, leading to increased operational efficiency.
  • Assisted with audit preparations, maintaining clear documentation of all payroll transactions.
  • Supported team members during peak periods, demonstrating adaptability and strong collaboration skills.
  • Collaborated with HR department to ensure seamless onboarding and offboarding processes for payroll purposes.
  • Developed strong working relationships with colleagues across departments, fostering a positive work environment.
  • Enhanced accuracy in timekeeping records by training managers on proper procedures for submitting hours worked data.

Accounts Assistant

“SHANMUKHAM” Advocates & Tax Consultants
05.2012 - 06.2015
  • Checking Bills & taking TDS, Service Tax, Entries in System wherever it is passing bills.
  • Coordinate with vendors about their queries & reconciliation issues.
  • Improved the performance for making payment of bills as per due date details in payment.
  • Cycle by calques, NEFT or RTGS on time.
  • Reduced errors in data entry by implementing a system of double-checking and cross-referencing information.
  • Developed proficiency in multiple accounting software applications, increasing efficiency in daily tasks and overall productivity.
  • Monthly Calculation of Salary and Making payments to Employee's salary accounts before due date.
  • Making Daily cash Expense's payments and booking it properly in system under respective heads of expense.
  • Responsible for generating the invoice and debit notes of expenses from systems properly and sending to customer to process further.
  • Preparation of Monthly Calculation of Service Tax, TDS on payment, Vat/Sales Tax and Profession Tax at the end of every months.
  • Compliance of Service Tax E-TDS, VAT Returns and Filing E Returns of the Service Tax etc.
  • Finalization of Sales, Purchase's register and tallied with physical copies of Invoices.
  • Finalized the Banks, Cash, Loans As per there physical statements.
  • Finalize the Debtors and Creditors Ledgers after taking balance confirmation from them.
  • Finalize the taxation liabilities and passing the provisions as per workings.
  • Facing Audit at the time of finalization and solving the queries and making changes into.
  • Ensured regulatory compliance through meticulous maintenance of financial records according to GAAP standards.
  • Optimized tax filing processes by gathering required documentation and ensuring accurate reporting of financial data.
  • Facilitated smooth audits by maintaining accurate records and providing prompt responses to auditor requests.
  • Maintained an organized filing system for easy access to financial documents, improving overall efficiency.
  • Contributed to a positive work environment through effective teamwork, communication, and collaboration within the accounting department.

Education

MBA - Finance

MPGI School of Management
Nanded
04.2001 - 2016.04

B.Com - Accounting And Finance

Yeshwant College of Education
Nanded
04.2001 - 2013.04

Skills

    Payroll Management

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Additional Expertise

  • Working knowledge Tally ERP 9, Excel, Word, Internet Tax base Return Filling Software. Quick Book.
  • Completed 100Hrs ITT Training conducted by ICAI.
  • Completed 100Hrs Orientation Training conducted by ICAI.

Career Path

  • COGNIZANT TECHNOLOGIES PVT. LTD., 09/30/22 - Present, Payroll, Team Lead, 10+ years of US payroll experience., Worked as team leave to manage a team of 20 associates., Conducted trainings for the team to get proper knowledge transfer., Worked on people management., Did proper assessment to give proper ratings to the associates., Always be a good team lead where all the associates feel enjoying their work created such environment get the assigned work done., Assisted to all payroll related queries to our US employees., Helped the team members to work in high volume day where the work pressure is to high to complete the number of cases assigned by the client., Planned the work in such a way the even having the work pressure associates will work peace and calm to complete their targets., Streamlined the process and made it simple with new innovative ideas., Worked on Paychex payroll tool for our clients., Ability to work independently and as part of a team., Strongly self-motivated, committed., Ability to achieve best possible results under extreme work pressure., Integrity & awareness
  • WIPRO HR SERVICES PVT. LTD., 01/11/21 - Present, Payroll, SR. Analyst, 4+ years of US payroll management experience., Worked on End-to-End US payroll, benefits, and compliance for US Consultants., Provide Solution to all payroll related queries to our US employees., Worked on Workday ERP payroll System to process the bi-weekly payroll for our clients., Worked as a Team Leader for a team of 10 people., Worked on the project where all the automation done for the client and made the process smoother., Ability to work independently and as part of a team., Strongly self-motivated, committed., Ability to achieve best possible results under extreme work pressure., Integrity & awareness
  • INTEGRATION INFOTECH (I) PVT. LTD., 08/12/19 - 01/08/21, ACCOUNTS & FINANCE, US Payroll Executive, 3+ years of US payroll management experience., Worked on End-to-End US payroll, benefits, and compliance for US Consultants., Provide Solution to all payroll related queries to our US employees., Help candidates with questions related to taxation, W2, W4, and other forms., Work on state registration, annual filling, and notices from the department, Process Monthly payroll for more than 200 consultants with addition of deduction, garnishment, and reimbursement, Solve all the queries related to payroll, tax, benefits, hours and pay., I also work with accounts receivable and payable team for getting the payment updates of candidates working on different clients., Complete Employee Life Cycle, Joining and Exit processing, Final Settlement., Employee Leave balance, Accruals, Benefits, 401K Garnishment deductions as per govt notices etc., Invoice processing in QuickBooks, Entries posting into QuickBooks, Financial Reports, Employee expense reimbursement process., Indian Accounting / Indian Payroll. GST, TDS Filing Annual Form 16 issuance, Ability to work independently and as part of a team., Strongly self-motivated, committed., Ability to achieve best possible results under extreme work pressure., Integrity & awareness
  • AXCEL SUPPORT SERVICES PVT LDT, 03/02/17 - 08/01/19, HR ADMIN & ACCOUNTS, HR Support (Payroll Associate), End to End US Payroll, Collecting Timesheets, reviewing approvals and preparing payroll for processing., US Accounting, Payroll State Withholding Tax Filings Local Tax Filings, Complete Employee Life Cycle, Joining and Exits processing, Final Settlement., Entries posting into QuickBooks., Financial Reports Employee expense reimbursement process, Indian Accounting / Indian Payroll. GST, TDS Filing Annual Form 16 issuance, Ability to work independently and as part of a team., Strongly self-motivated, committed., Ability to achieve best possible results under extreme work pressure., Integrity & awareness
  • SHANMUKHAM” ADVOCATES & TAX CONSULTANTS, 05/01/12 - 06/30/15, ACCOUNTS & FINANCE, ACCOUNTS ASSISTANT, AREAS OF EXPOSURE/EXPERTISE ACROSS ASSIGNMENTS: -, KEY TASK MANAGED PAYABLE ACTIVITIES, PAYABLE ACTIVITIES., Checking Bills & taking TDS, Service Tax, Entries in System wherever it is passing bills. applicable, while, Coordinate with vendors about their queries & reconciliation issues, Improved the performance for making payment of bills as per due date details in payment., Cycle by cheques, NEFT or RTGS on time., Monthly Calculation of Salary and Making payments to Employee's salary accounts before due date., Making Daily cash Expense's payments and booking it properly in system under respective heads of expense., RECEIVABLE ACTIVITIES., Responsible for generating the invoice and debit notes of expenses from systems properly and sending to customer to process further., TAXATION WORKINGS & STATUTORY COMPLIANCE, Preparation of Monthly Calculation of Service Tax, TDS on payment, Vat/Sales Tax and Profession Tax at the end of every months, Compliance of Service Tax E-TDS, VAT Returns and Filing E Returns of the Service Tax etc., FINALIZATIONS OF BALANCE SHEET AND PROFIT AND LOSS (CO-COORDINATING WITH AUDITORS AND SR. AUTHORITIES), Finalization of Sales, Purchase's register and tallied with physical copies of Invoices., Finalized the Banks, Cash, Loans As per there physical statements., Finalize the Debtors and Creditors Ledgers after taking balance confirmation from them., Finalize the taxation liabilities and passing the provisions as per workings., Facing Audit at the time of finalization and solving the queries and making changes into, Ability to work independently and as part of a team., Strongly self-motivated, committed., Ability to achieve best possible results under extreme work pressure., Integrity & awareness
  • P.H. GATTANI & CO., 7 months, INTERN, Completion of Audit Schedules, Accounting, Preparation & Filing of Income Tax Return of Salaried, Individual, Proprietary Firms Firm &, Assisted in Preparing Bank Audit Reports, TDS, VAT Returns, Audit of Construction, Manufacturing & Investment Companies, Analysis, Draft Financial Statements including Notes to accounts., Conducting Banks Audit, Stock Audit & drafting report for the same, Physical Stock ticking & tallied with the maintains register., Maintaining All ledgers of Client, Ability to work independently and as part of a team., Strongly self-motivated, committed., Ability to achieve best possible results under extreme work pressure., Integrity & awareness

Accomplishments

  • Completed all quarterly payroll tax reconciliations, including 941s, FUTA and SUTA and annual W-2 filings.
  • Consistently received positive performance reviews.
  • Consistently received a 100% customer satisfaction rate.
  • Auditing Procedures Knowledge of planning techniques, test and sampling methods involved in conducting audits.
  • Consistently earned high-quality scores during post interaction customer surveys.
  • Earned “Best Performer of the month” Award 3 time in 2022- 2023.

Timeline

Team Lead US Payroll

Cognizant Technologies Pvt. Ltd.
09.2022 - Current

SR. Analyst

Wiped HR Services Pvt. Ltd.
01.2021 - 09.2022

US Payroll Executive

Integration Infotech (I) Pvt. Ltd.
08.2019 - 01.2021

HR Support (Payroll Associate)

Axcel Support Services Pvt. Ltd.
03.2017 - 08.2019

Accounts Assistant

“SHANMUKHAM” Advocates & Tax Consultants
05.2012 - 06.2015

MBA - Finance

MPGI School of Management
04.2001 - 2016.04

B.Com - Accounting And Finance

Yeshwant College of Education
04.2001 - 2013.04

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Shubham DudamTeam Lead US Payroll