Shubhi Jain

General Administration & Facility Management

• Oversee the day-to-day operations of office facilities, ensuring a safe, clean, and productive work environment.
• Overseas all aspects of facility operations, including maintenance, security, and safety protocols.
• Lead the JLL management team and support staff in the delivery of facility management services.

Vendor Management

• Negotiate contracts and agreements with vendors, ensuring competitive pricing and adherence to service level agreement.
• Evaluate vendors performance regularly and address my issues and concerns timely.

Health and safety

• Implement and enforce health and safety protocols, ensuring compliance with regulations and company policies.
• Collaborate with relevant stakeholders to develop and conduct emergency response drills.
• Proactive resolution of daily operational issues

Inventory Management

• Monitoring inventory of office supplies and the purchasing of new material, Ex- Stationary, Snacks etc.

Travel and Transportation

• Working with travel desk and company appointed travel agent to coordinate travel arrangements for employees, including booking flights, hotels, and transportation.
• Streamline travel process and expenses, ensuring adherence to company policy.
• Managing transportation facility provided to female staff for home drop.

Cafeteria Management- Food tasting, quality checks and Hygiene inspection.

AMC - Monitoring annual contract for HVAC, Fire system, Access Door, Kitchen, pest control etc.

Client Relationship Management- Manages the process of developing and maintaining effective business relations with clients.

Compliance and regulations

• Ensure compliance with local, state, and government regulations related to facilities and administration.
• Stay informed about industry best practices and emerging trends.

HR Operations

• HR Admin- Manage employee records including joining & Exit formalities, recruiting process, to develop the induction programs for the new recruits, to manage attendance and payroll salary process.
• People Management- Handle employee relations issues, including conflict resolution.
• Payroll and Attendance- Overseas employee attendance and payroll updates, Coordination with ADP
• Leave Management System- Managing leave dashboard and employee leave database for compliance purpose
• Employee Engagement Activities and Events Planning- Plan and execute company events, meetings, conferences, employee engagement activites, ensuring smooth logistics and a positive participant experience. Collaborate with cross-functional team to support various internal and external events.
• Gifts- Customized R&R/Birthday/Festival Gifts for employees and clients.
• HR policies- Implement and maintain HR policies and procedures. Managing Employee Master data with confidentiality. Ensure compliance with labor laws and regulation.

Reports- MIS, Variance report, Utilization report, Monthly Deck-Operations

Project Management

• Process improvement
• Birthday Automation
• Transportation process automation
• Replicon- Time entry application

• Managing daily schedules, calendars, and appointments of executives
• Organizing meetings, conferences, and events
• Coordinating between top management and mid-level management
• Managing contracts and price negotiations with vendors
• Handling travel management
• HR operations including employee lifecycle management
• Data management of employees and vendors.

• Managing back-office operations including marketing, accounting, inventory, pricing, hiring, training, and retaining employees
• Managing daily diary, meetings, conference, calendar, travel management, presentations, coordination, phone calls, and email
• Building and managing relationships with key clients
• Organizing recreational activities and events
• Designing and creating company's wallpapers and videos for promotions
• Developing HR plans and policies
• Manpower planning and recruitment
• Handling employee records, grievance handling, and performance management
• Handling invoicing, taxes, and TDS return filing.

• Admin work and personal assistant to CEO
• HR operations work
• Assisting CEO in business development
• Researching organizations and individuals for new leads
• Identifying potential clients and developing sales goals
• Contacting potential clients and negotiating
• Preparing presentations and sales displays.

• Managing back-office operations including marketing, accounting, inventory, pricing, hiring, training, and retaining employees
• Managing daily diary, meetings, conference, calendar, travel management, presentations, coordination, phone calls, and email
• Building and managing relationships with key clients
• Organizing recreational activities and events
• Designing and creating company's wallpapers and videos for promotions
• Developing HR plans and policies
• Manpower planning and recruitment
• Handling employee records, grievance handling, and performance management
• Handling invoicing, taxes, and TDS return filing.