Summary
Overview
Work History
Education
Skills
Personal Information
Timeline
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Sibi John

Sibi John

Administrative Coordinator

Summary

With a decade of experience in the Oil Industry, I am a highly organized and detail-oriented professional with extensive experience in Administrative Coordinator. Proven ability to manage complex projects and ensure accurate and timely Administration Coordination. Solid background in coordination with the administration which is related to oil industry and effectively tackled so many management issues such as implementation of E-Filing system, Employee management, Employee welfare, TACS coordination, maintaining ISO standard, document routing issues, Document Image Management System and workflow issues, Easy Memo (ECM). Etc. Proficient in Micro Soft Office, Adobe Acrobat XI Pro, Adobe Premier Pro, Adobe Photoshop, Oracle based purchase-material applications, Employee management application and Document management application platforms.

Overview

25
25
years of professional experience
5
5
Languages

Work History

Administrative Coordinator / Record Management Technician

HESTON
01.2015 - Current
  • Company Overview: Seconded to Kuwait National Petroleum Company (KNPC), Kuwait
  • Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
  • Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
  • Carry out administrative activities associated with new joiners
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
  • Assist in preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • May supervise records management technicians and related staff
  • Implement and update records classification, retention and disposal scheduling plans
  • Classify, code, cross-reference, log and store records
  • Develop document inventories and maintain indexes for classification systems
  • Operate information retrieval systems to research and extract records according to established guidelines in response to requests
  • Label, prepare and transfer information files according to established records management life-cycle procedures and schedules
  • Maintain access lists for security classified records
  • Compile statistics and reports on activities within records management services
  • Coordinate training and access to the document management system for the project team
  • Collect, organize and control qualitatively the electronic documentation from Industries and other sources
  • Responsible for quarterly departmental internal Auditing, Electronic Data Management System Auditing and Quality Check of all deliverable’s
  • Daily maintenance on projects all incoming and outgoing Project Documentation and transmittals
  • Seconded to Kuwait National Petroleum Company (KNPC), Kuwait
  • Integral coordination and successful conclusion of project Administration of KNPC’s prestigious project- North LPG Tank Farm (NLTF) (contract cost-516 million USD)
  • Entire Administration and coordination of record management of feasibility studies and Front-End Engineering Design works of various Kuwait Nation Petroleum Company projects such as Supply of LPG to Umm-Al-Aish, Supply of Gasoil to KOTC, Local Marketing Depot at Al-Matla and Crude Bitumen Unit
  • Presently accountable for the document coordination of two major running projects -Operator’s Shelters, Static Mixer for NLTF Project ,Fire Station & Clinic Building Project, LM Product Pipeline Project and Replacement of Uniflux Heater-Project
  • Effectively tackled so many project management issues and document management issues such as Implementation TCS service for KNPC secondment as well as the contractor employees, Implementation of E-Filing System, maintaining ISO standard in documentation process, document routing issues, DIMS and Workflow Issues, Easy Memo Application issues, resolution in employee’s welfare issues
  • Administration of project office, coordination in maintain employee’s records, monthly time sheets, coordination & backing the Project Control Team during the internal, external & Sate bureau audits
  • Efficacious enactment as the Company Employee Management System (CEMS) coordinator for contractor employees & trainer for department CEMS coordinator

Administrative Coordinator / Record Management Technician

OSSC
01.2012 - 01.2015
  • Company Overview: Seconded to Kuwait National Petroleum Company (KNPC), Kuwait
  • Seconded to Kuwait National Petroleum Company (KNPC), Kuwait

Procurement / Purchase Assistant

Alico Kuwait for Aluminum Light Industries
01.2008 - 01.2012
  • Maintaining strong relationships and long-term purchasing agreements with suppliers and vendors
  • Keeping open lines of communication with vendors
  • Maintaining accurate inventory records
  • Determining purchasing needs based on sales numbers
  • Staying up to date with industry trends
  • Comparing product deliveries with issued purchase orders to ensure there are no discrepancies
  • Manage and track purchase orders with suppliers
  • Verify suppliers’ accuracy for validation
  • Maintain budget dashboards
  • Encode commands and manage related photos
  • Electronically file selections and purchase orders
  • Update vendor information
  • Follow promotional actions and their programming
  • Manage statistics and contribute to continuous improvement
  • Gained a momentous experience in managing the procurement with the completion of thirty-five more big projects included private and public-Kuwait
  • Work in close collaboration with stores and materials department to ensure the raw materials purchased and delivered are met the company’s needs as well as the Purchase Order specification
  • Managed to reduce procurement costs with proper stock and raw material analysis
  • Good knowledge in Purchase Orders, Purchase Requisition & Index preparation of materials and equipment
  • Saved company from surplus stock concerns with proper raw material supply planning

Storekeeper

Alico Kuwait for Aluminum Light Industries
01.2006 - 01.2008
  • Organize the distribution of goods between stores
  • Preparing Receive/Issue voucher and prepare inventory management through system
  • Correct stocks and manage inventories

Bartender/Waiter

Hotel Breeze International
01.2000 - 01.2003
  • Customer Management & Sales

Education

Master of Business Administration (MBA) - Marketing Management

Bharathiar University
Coimbatore

Bachelor of Commerce (B.com) - Cost Accounting

Mahatma Gandhi University
Kerala

Skills

Coordination

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Personal Information

Driving License: Kuwait & India (18 years’ experience in Driving)

Timeline

Administrative Coordinator / Record Management Technician

HESTON
01.2015 - Current

Administrative Coordinator / Record Management Technician

OSSC
01.2012 - 01.2015

Procurement / Purchase Assistant

Alico Kuwait for Aluminum Light Industries
01.2008 - 01.2012

Storekeeper

Alico Kuwait for Aluminum Light Industries
01.2006 - 01.2008

Bartender/Waiter

Hotel Breeze International
01.2000 - 01.2003

Master of Business Administration (MBA) - Marketing Management

Bharathiar University

Bachelor of Commerce (B.com) - Cost Accounting

Mahatma Gandhi University

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