SAP
Siddharth Argade
Sr. Administrative Specialist/ Executive Assistant
Pune,MH
Summary
Dynamic and detail-oriented Sr. Administrative Specialist at Air Products, adept at enhancing executive productivity through expert calendar, travel- logistics, expense management and event coordination. Proven track record in maintaining confidentiality while streamlining processes, showcasing strong organizational skills and proficiency in Microsoft Office to support high-level operations and successful project execution.
Experienced with advanced office management and organizational skills essential for high-level administrative support. Track record of leveraging attention to detail and problem-solving abilities to enhance efficiency and productivity.
Overview
14
14
years of professional experience
3
3
Languages
4
4
years of post-secondary education
Work History
Sr. Adminstrative Specialist
Air Products
pune, Maharashtra
05.2018 - Current
- Maintained strict confidentiality while handling sensitive information, safeguarding company data and privacy concerns.
- Collaborated with other executive assistants within the organization to share best practices and streamline processes across departments.
- Enhanced director's productivity by managing calendars, scheduling appointments, and organizing meeting materials.
- Organized high-profile events, ensuring successful execution and positive feedback from attendees.
- Assisted in onboarding new team members by providing training materials and support, ensuring a smooth integration into the department.
- Coordinated travel arrangements to ensure timely arrivals and seamless experiences for the director during business trips.
- Maintained an organized and up-to-date database of contacts, ensuring easy access to critical information for the director.
- Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Used advanced software to prepare documents, reports, and presentations.
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant
Kirloskar Pneumatic Company Ltd.
Pune, Maharashtra
02.2015 - 04.2018
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Enhanced executive productivity by managing email correspondence and prioritizing critical issues.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Executive Administrative Assistant
Syngenta
Pune, Maharashtra
05.2012 - 01.2015
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Organized and updated schedules for executives.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Scheduled appointments and handled calenders for senior leadership.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated events and worked on ad hoc projects.
Sales Coordinator
AIRCEL
Pune, Maharashtra
06.2011 - 04.2012
- Maintained accurate records of all sales activities, including contracts, proposals, quotes, follow-ups, and customer communications.
- Organized trade shows, conferences, and networking events to increase brand exposure and generate leads.
- Prepared sales presentations for clients showing success and credibility of products.
Education
Bachelor of Commerce - Commerce
BMCC
Pune, India 06.2005 - 05.2009
Skills
Proficient time management
Confidentiality and discretion
Proficient in team collaboration
Expertise in Microsoft office
Meeting planning and execution
Project coordination expertise
Calendar management expertise
Event coordination
Travel and Expense management expertise
Strong organizational skills
Business correspondence
Office management
Accomplishments
- 4s Awards and Recognition received for Expat Management,
- 4s Awards and Recognition received for seamlessly Managing MD office additionally.
- Recognition received for additional responsibility taken up as a Cost Controller role in Project Controls for 4 projects.
- Recognition received for Expediting Role performed for projects as a part of additional task force for 2 years. Lead Event Management team for 3 years successfully.
- Received recognitions for Effective timesheets, Absorption reports and training completion follow ups resulting in 100% completion records for the departments.
Software
Oracle
Concur
Ecosys
MS Office
Timeline
Sr. Adminstrative Specialist
Air Products
05.2018 - Current
Executive Assistant
Kirloskar Pneumatic Company Ltd.
02.2015 - 04.2018
Executive Administrative Assistant
Syngenta
05.2012 - 01.2015
Sales Coordinator
AIRCEL
06.2011 - 04.2012
Bachelor of Commerce - Commerce
BMCC
06.2005 - 05.2009