SAP
Siddharth Argade
Sr. Administrative Specialist/ Executive Assistant
Pune,MH
Summary
Dynamic and detail-oriented Sr. Administrative Specialist at Air Products, adept at enhancing executive productivity through expert calendar, travel- logistics, expense management and event coordination. Proven track record in maintaining confidentiality while streamlining processes, showcasing strong organizational skills and proficiency in Microsoft Office to support high-level operations and successful project execution.
Experienced with advanced office management and organizational skills essential for high-level administrative support. Track record of leveraging attention to detail and problem-solving abilities to enhance efficiency and productivity.
Overview
14
14
years of professional experience
3
3
Languages
4
4
years of post-secondary education
Work History
Sr. Adminstrative Specialist
Air Products
pune, Maharashtra
05.2018 - Current
- Maintained strict confidentiality while handling sensitive information, safeguarding company data and privacy concerns.
- Collaborated with other executive assistants within the organization to share best practices and streamline processes across departments.
- Enhanced director's productivity by managing calendars, scheduling appointments, and organizing meeting materials.
- Organized high-profile events, ensuring successful execution and positive feedback from attendees.
- Assisted in onboarding new team members by providing training materials and support, ensuring a smooth integration into the department.
- Coordinated travel arrangements to ensure timely arrivals and seamless experiences for the director during business trips.
- Maintained an organized and up-to-date database of contacts, ensuring easy access to critical information for the director.
- Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Used advanced software to prepare documents, reports, and presentations.
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant
Kirloskar Pneumatic Company Ltd.
Pune, Maharashtra
02.2015 - 04.2018
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Enhanced executive productivity by managing email correspondence and prioritizing critical issues.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Executive Administrative Assistant
Syngenta
Pune, Maharashtra
05.2012 - 01.2015
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Organized and updated schedules for executives.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Scheduled appointments and handled calenders for senior leadership.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated events and worked on ad hoc projects.
Sales Coordinator
AIRCEL
Pune, Maharashtra
06.2011 - 04.2012
- Maintained accurate records of all sales activities, including contracts, proposals, quotes, follow-ups, and customer communications.
- Organized trade shows, conferences, and networking events to increase brand exposure and generate leads.
- Prepared sales presentations for clients showing success and credibility of products.
Education
Bachelor of Commerce - Commerce
BMCC
Pune, India 06.2005 - 05.2009
Skills
Proficient time management
undefinedAccomplishments
- 4s Awards and Recognition received for Expat Management,
- 4s Awards and Recognition received for seamlessly Managing MD office additionally.
- Recognition received for additional responsibility taken up as a Cost Controller role in Project Controls for 4 projects.
- Recognition received for Expediting Role performed for projects as a part of additional task force for 2 years. Lead Event Management team for 3 years successfully.
- Received recognitions for Effective timesheets, Absorption reports and training completion follow ups resulting in 100% completion records for the departments.
Software
Oracle
Concur
Ecosys
MS Office
Timeline
Sr. Adminstrative Specialist
Air Products
05.2018 - Current
Executive Assistant
Kirloskar Pneumatic Company Ltd.
02.2015 - 04.2018
Executive Administrative Assistant
Syngenta
05.2012 - 01.2015
Sales Coordinator
AIRCEL
06.2011 - 04.2012
Bachelor of Commerce - Commerce
BMCC
06.2005 - 05.2009
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