Siddharth Sanghavi
Executive Assistant
Vadodara
Summary
Dynamic Executive Assistant with a proven track record at Gujarat Safety Council, adept at optimizing executive schedules and enhancing office efficiency. Skilled in advanced MS Office and business writing, I excel in managing confidential information and fostering effective communication, contributing to streamlined operations and successful project outcomes.
Overview
13
13
years of professional experience
1
1
Certification
2
2
Languages
Work History
Executive Assistant
Gujarat Safety Council
12.2021 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Streamlined office operations, leading to more organized environment by implementing digital filing systems.
- Updated and maintained confidential databases and records.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Filed paperwork and organized computer-based information.
- Screened personal and business calls and directed to appropriate party.
- Wrote reports, executive summaries and newsletters.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Took notes and dictation at meetings.
- Created and managed office systems to efficiently deal with documentation.
- Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
HSE Engineer
Deepak Phenolics
06.2020 - 11.2021
- Supported organizational growth by participating in project planning activities from an HSE perspective.
- Reduced incident rates through consistent monitoring of HSE performance indicators and proactive interventions.
- Conducted regular site inspections to identify potential hazards and ensure adherence to established safety protocols.
- Established a strong safety culture within the organization, fostering open communication channels for reporting hazards and incidents.
- Championed continuous learning opportunities for staff members by organizing workshops focused on best practices in HSE management.
- Improved employee health and safety practices by delivering engaging training programs and workshops.
- Collaborated with management teams to set achievable HSE targets and develop strategies for continuous improvement.
- Provided expert guidance on regulatory changes affecting the company''s operations, helping the organization stay ahead of industry requirements.
- Investigated workplace accidents thoroughly to identify root causes and prevent recurrence.
- Maintained comprehensive HSE records for internal review and external audits, ensuring full transparency in safety performance metrics.
- Designed engineering solutions when facilities or equipment failed safety inspection, verifying future compliance with appropriate guidelines.
- Interfaced with medical personnel to maintain optimal worker health standards based on monitorial testing.
- Developed and enacted safety and quality control plans.
- Identified and remedied potential regulatory, certification and compliance issues.
Ojt Hse Instructor
Abu-Dhabi National Oil Company ADNOC RUWAIS
08.2019 - 04.2020
- Promoted classroom safety, collaboration, and best practices.
- Promoted a positive learning environment by establishing clear expectations and maintaining consistent classroom management techniques.
- Tested and evaluated students on materials presented in workshops and classes.
- Increased student participation via engaging lectures and assignments.
- Applied various teaching aids to minimize learning gaps and instruct and motivate students.
- Optimized learning plans based on student performance and feedback.
- Assisted in curriculum development, ensuring alignment with state standards and best practices for effective instruction.
- Enhanced classroom collaboration through the implementation of group projects and team-building activities.
- Optimized day-to-day instruction to align educational strategies with industry best practices.
- Oversaw curriculum development and implementation in alignment with best practices.
- Organized extracurricular activities that enriched students'' educational experience beyond the classroom setting.
- Enhanced student critical thinking skills through problem-based learning activities.
- Streamlined grading system to provide timely and constructive feedback, promoting student growth.
- Fostered positive learning environment, encouraging students to express their ideas and questions freely.
- Organized and led educational workshops for peers, sharing best practices in pedagogy and classroom management.
Executive Assistant
GSFCU
12.2018 - 09.2019
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Used advanced software to prepare documents, reports, and presentations.
- Answered high volume of phone calls and email inquiries.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Facilitated training and onboarding for incoming office staff.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Worked with senior management to initiate new projects and assist in various processes.
- Organized and coordinated conferences and monthly meetings.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Took notes and dictation at meetings.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
Safety Agent
Qatar Petrochemical Complex
06.2016 - 11.2018
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Identified areas of weakness and recommended or implemented process improvements.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
- Enhanced executive decision-making with comprehensive research and detailed reporting.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Wrote reports, executive summaries and newsletters.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
Loss Control Supervisor
Oryx Gtl
02.2016 - 04.2016
- Conducted ergonomic assessments to identify opportunities for workplace improvements that reduce injury risks associated with repetitive motions or awkward postures.
- Influenced positive behavioral changes in employees by promoting a strong culture of safety throughout the organization.
- Developed customized safety manuals and guidelines, ensuring relevance across all departments within the organization.
- Improved safety performance by developing and implementing comprehensive loss control programs.
- Coordinated emergency response drills, enhancing organizational preparedness for potential incidents or disasters.
- Liaised with external agencies such as OSHA and state regulators, ensuring timely resolution of any identified compliance issues.
- Trained loss prevention staff, retail managers and store employees on loss control and prevention measures.
- Reviewed and updated store security policies and procedures.
- Monitored paperwork procedures to prevent error-related losses.
- Developed and launched a loss-prevention program.
- Interviewed suspects, customers and witnesses to obtain helpful information and statements.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Streamlined communication between departments, resulting in more effective project coordination and execution.
- Increased office efficiency by developing and implementing inventory management system for office supplies.
HSE
ADGAS, Abu Dhabi Gas Liquification
09.2015 - 01.2016
- Contributed to the continuous improvement of HSE performance through data analysis and trend identification, leading to targeted interventions.
- Supported the implementation of HSE Management System, streamlining processes and improving overall efficiency within the organization.
- Spearheaded initiatives for continuous improvement within the organization''s HSE management system to drive excellence in performance.
- Assisted in tracking key performance indicators related to HSE objectives, enabling continuous improvement efforts.
- Developed strong relationships with cross-functional teams, fostering collaboration on HSE matters.
- Improved HSE awareness among staff through regular safety meetings and presentations.
- Facilitated open lines of communication between employees and management regarding HSE concerns, fostering a culture of safety and accountability.
- Served as a trusted resource for colleagues, providing guidance on HSE best practices and answering questions related to specific scenarios or concerns.
- Supported the development of a strong safety culture, promoting open communication between workers and management regarding HSE concerns.
- Organized and delivered HSE training sessions for employees, increasing overall awareness and understanding.
- Developed comprehensive HSE policies and procedures, resulting in a reduced accident rate.
- Improved workplace safety by implementing and maintaining HSE policies and procedures.
- Updated company policies in line with changing industry guidelines or legislation changes pertaining to HSE matters.
- Delivered engaging HSE presentations at company meetings to emphasize the importance of maintaining a safe work environment.
- Championed a culture of safety by leading by example and consistently reinforcing the importance of HSE best practices among staff members.
- Reduced incident rates through diligent monitoring of HSE performance metrics and regular safety audits.
- Improved overall HSE performance by providing training to employees on health, safety, and environmental topics.
- Streamlined processes by integrating HSE considerations into all aspects of business operations.
- Mentored junior HSE staff members through ongoing coaching and guidance, contributing to their professional growth within the organization.
HSE
RASGAS
09.2012 - 06.2015
- Contributed to maintaining a strong safety culture within the organization by promoting HSE awareness and encouraging open discussion of concerns.
- Cultivated relationships with regulators, industry peers, and stakeholders to foster a collaborative approach toward improving overall HSE performance within the sector.
- Increased worker awareness of HSE issues through engaging presentations during team meetings and safety trainings.
- Leveraged data-driven insights to provide recommendations for improving HSE metrics and overall company performance.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Improved office efficiency by implementing new filing systems and document management processes.
- Contributed to development of internal policies and procedures, enhancing organizational effectiveness and compliance.
- Supported strategic planning sessions, providing logistical support and compiling necessary background materials.
- Created and managed office systems to efficiently deal with documentation.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Screened personal and business calls and directed to appropriate party.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
Education
Bachelor of Science - Mechanical Engineering
IE
Vadodara, India 04.2001 -
Skills
Administrative support
Executive support
Office management
Information confidentiality
Appointment setting
Strong problem solver
Advanced MS office suite
Mail handling
Business writing
Conference planning
Business correspondence
Email management
Document handling
Logistics and schedule management
Meeting support
Microsoft office
Meeting agenda preparation
Meeting planning
Certification
Level 3 in delivering Training
Timeline
Level 3 in delivering Training
10-2024
Executive Assistant
Gujarat Safety Council
12.2021 - Current
HSE Engineer
Deepak Phenolics
06.2020 - 11.2021
Ojt Hse Instructor
Abu-Dhabi National Oil Company ADNOC RUWAIS
08.2019 - 04.2020
Executive Assistant
GSFCU
12.2018 - 09.2019
Safety Agent
Qatar Petrochemical Complex
06.2016 - 11.2018
Loss Control Supervisor
Oryx Gtl
02.2016 - 04.2016
HSE
ADGAS, Abu Dhabi Gas Liquification
09.2015 - 01.2016
HSE
RASGAS
09.2012 - 06.2015
Bachelor of Science - Mechanical Engineering
IE
04.2001 -
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