Simantani Singha
Kolkata
Summary
Dynamic and results-driven HR professional with over 10 years of experience seeking the role of HR Manager to strategically contribute to organisational growth. Adept at talent acquisition, employee engagement, performance management, and HR policy implementation. Committed to fostering a positive work culture, enhancing productivity, and aligning human resource strategies with business objectives to drive sustainable success.
Overview
11
11
years of professional experience
Work History
Manager- HR & Administration
Metravi Instruments Pvt. Ltd.
Kolkata
10.2023 - Current
- Manage end-to-end recruitment: job postings, sourcing, screening, interviewing, and offer management.
- Coordinated with external recruitment partners and job portals to enhance talent acquisition efforts.
- Oversee smooth Onboarding and Induction process for new employees.
- Manage full employee lifecycle, including resignation processing and exit formalities.
- Maintained organized employee files and digital records, ensuring compliance with contracts and documentation standards.
- Draft, review, and update HR policies and employee handbook in line with legal requirements and company values.
- To ensure adherence to statutory compliances (PF, ESI, etc.); coordinate with legal consultants for compliance matters.
- Coordinate payroll processing in collaboration with the Accounts team, ensuring accuracy in salary inputs, deductions, and reimbursements.
- Monitor employee attendance, leave management, and HRIS records.
- Liaised with vendors to streamline office administration needs, managing housekeeping, maintenance, and security services.
- Oversee verification and processing of employee expense claims and reimbursements related to business travel and activities.
- Organize travel arrangements (air/train/hotel) for Directors/ HOD's for business trips.
- Manage office petty cash, and maintain accurate records of pantry, housekeeping, and general office supplies inventory.
Executive Assistant cum HR Administrator
Earthbags Export Pvt. Ltd.
Kolkata
03.2022 - 10.2023
- Responsible for full-cycle hiring process including job postings, resume screening, shortlisting, candidate status update, interviewing and selecting.
- Handled complete employee onboarding and exit formalities, ensuring compliance and smooth transitions.
- Supported the maintenance and filing of employee records, and provided backup for routine HR documentation tasks.
- Coordination for various administrative support like AMC contracts, IT support, etc.
- Followed up on pending tasks across departments, maintained logs, and prepared regular progress reports.
- Prepare necessary presentation for clients.
- Preparation of domestic invoices and packing list as per PO's.
- Handling courier contracts and supervising timely shipments.
- Review and approve monthly invoices for shipping and couriers.
- Procurement of required machineries and vendor management.
- Scheduled and coordinated meetings and appointments for the Director.
- Collected and organized information to support planning and execution of industry fairs and exhibitions.
- Made necessary arrangements for business travel, including flight bookings, accommodations, and visa applications.
- Handled reimbursement claims from the National Jute Board for participation in international trade fairs.
- Conducted weekly office cleanliness inspections and ensured all departmental records were well-organized and properly labeled.
Administration Executive
Sri Sri University
Cuttack
01.2020 - 02.2022
- Collected reports from all departmental HODs, compiled, and formatted them into required Excel sheets or PowerPoint presentations for submission to the Reporting Manager.
- Coordinated with various departments to track the progress of assigned tasks and prepared monthly progress reports for the Reporting Manager; presented consolidated updates to the Director of Operations.
- Scheduling and preparing minutes of meetings.
- Maintained and organized confidential university records, including documents, key storage boxes, photocopies, and critical files.
- Maintained necessary informations and compile reports from database.
- Verified bills and invoices received from the Purchase Department for accuracy and compliance.
- Monitoring data through ERP regarding the purchase pendency status and if any gaps found from Purchase/Store end necessary action taken before sending for Deputy Director's approval.
- Preparation of Purchase ROP and Expense sheets as and when required.
- Extraction of data, preparation of necessary documents, collation of data for University NAAC accreditation.
- Preparation of Daily/ Monthly Expenses report as per managers convenience in Excel or PPT format.
- Inspection and verification of Purchase orders, Work orders, ROP expenses, etc. prior Audit period.
Assistant Manager HR and Admin
Minchem Impex India Pvt. Ltd
Kolkata
07.2017 - 01.2020
- Managed facility operations, including control of office keys, monitoring biometric attendance systems, and maintaining stock records.
- Recruiting, Interviewing and selection process of employees.
- Maintained and regularly updated employee files and HR databases, ensuring accuracy and confidentiality.
- Responsible for Employee On-board/ Exit formalities.
- Managed attendance records and coordinated with payroll for accurate processing.
- Responsible for the organization and archiving of company documents and files in both physical and digital formats.
- Supervised stock management of office supplies, stationery, and other essentials, ensuring timely replenishment and inventory control.
Executive HR Administrator
Dadi Infrastructure Private Limited
Kolkata
03.2015 - 07.2017
- Updating necessary employee databases.
- Keeping track of the attendance & leaves taken by employees.
- Assisting manager in payroll preparation.
- Prepare and amend of necessary company policies for smooth functioning.
- Managing complete recruitment cycle for sourcing the best talent from diverse sources after identification of manpower requirements.
- Implement employment status report on the basis of performance.
- Responsible for Performance Appraisal management.
Education
MBA-HR -
Pune University
01-2015
BBA -
Pioneer Institute of Management
01-2012
H.S -
01-2009
SSC -
01-2007
Skills
- MS OFFICE
- ERP/ CRM
- Employee onboarding
- Recruitment management
- Payroll administration
- Candidate screening
- Expense tracking
- Task delegation
- Decision-making
- Employee relations
- Problem solving
- HR policy drafting
Languages
- English
- Hindi
- Bengali
Personal Information
- Total Experience: 10+ Years
- Date of Birth: 16/09/90
- Gender: Female
- Nationality: Indian
Timeline
Manager- HR & Administration
Metravi Instruments Pvt. Ltd.
10.2023 - Current
Executive Assistant cum HR Administrator
Earthbags Export Pvt. Ltd.
03.2022 - 10.2023
Administration Executive
Sri Sri University
01.2020 - 02.2022
Assistant Manager HR and Admin
Minchem Impex India Pvt. Ltd
07.2017 - 01.2020
Executive HR Administrator
Dadi Infrastructure Private Limited
03.2015 - 07.2017
MBA-HR -
Pune University
BBA -
Pioneer Institute of Management