Simarjeet Kaur
New Delhi
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
8
8
years of professional experience
Work History
Executive Assistant
KPMG Assurance and Consulting Services LLP
Gurgaon
10.2024 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Scheduling and booking flights based on the executive's preferences, ensuring timely departures and minimizing layovers.
- Securing hotel accommodation that align with the executive's preferences regarding location, amenities and budget.
- Ensuring the accurate and timely submission of timesheets.
- Approving leave requests and expenses submissions on behalf of the partners.
- Submitting expenses claim on the portal promptly after the travel is completed.
Executive Assistant
Mckinsey & Company
Gurgaon
01.2022 - 10.2024
- Maintained Leadership's calendar to highlight all key events that are planned
- Organized and coordinated conferences and monthly meetings
- Created expense reports, budgets and filing systems for management team
- Responded to emails and other correspondence to facilitate communication and enhance business process
- Processed travel expenses and reimbursements for executive team and senior management group
- Coordinated events and worked on ad hoc projects
- Coordinated travel arrangements
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events
- Developed team communications and information for meetings
- Answer and respond to phone calls, communicate messages and information to the executive.
Admin Associate
Goodview Garden & Landscape Pte Ltd
Singapore
05.2020 - 10.2021
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
- Maintained staff directory and company policy handbook for human resources department
- Restocked supplies and placed purchase orders to maintain adequate stock levels
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Conducted invoicing and investigated accounts receivables discrepancies
- Liaised between clients and vendors and maintained effective lines of communication
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders
- Completed forms, reports, logs and records to quickly handle all documentation for human resources
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Associate
Randstad India Pvt Ltd
Jamshedpur
09.2017 - 02.2020
- Process, prepare and complete third-party invoices in SAP SD Module
- Maintained detailed documentation using SAP
- Set up, updated and closed customer accounts in computer system
- Coordinate with accounts receivables and accounts payable departments
- Computing sales dump from SAP and report MIS to management on daily basis
- Created sales order in SAP
- Provides administrative supports to department head in areas such as maintaining HOD calendars and maintaining record-keeping systems, maintain databases or spreadsheets, prepares special and recurring reports containing specialized or sensitive information.
- Successfully negotiated contracts with vendors, securing favorable terms for the organization.
Coordinator
Iprocess Services Pvt Ltd
Jamshedpur
09.2016 - 09.2017
- Generated 20% increase in client numbers and $20,000 in new sales through walk-in customers
- Obtained copies of applicants' credit histories and reviewed paperwork to determine the feasibility of granting loans
- Supervised loan personnel and motivated to maintain customer service and performance standards
- Proactively identified solutions for customers experiencing credit issues
- Explained very technical financial information to applicants in easy-to-understand language
- Handled customer complaints with relative ease by conducting research, listening carefully, and taking appropriate action
- Actively listened to customers, handled concerns quickly, and escalated major issues to a supervisor.
Education
B.com -
University of Calcutta
Kolkata, India09-2016
High School Diploma -
Ramakrishna Mission English School (ICSE)
Jamshedpur, India05-2013
Skills
- Scheduling
- Travel administration
- Meeting planning
- Document handling
- Microsoft Office
Languages
Hindi
First Language
English
Advanced (C1)
C1
Timeline
Executive Assistant
KPMG Assurance and Consulting Services LLP
10.2024 - Current
Executive Assistant
Mckinsey & Company
01.2022 - 10.2024
Admin Associate
Goodview Garden & Landscape Pte Ltd
05.2020 - 10.2021
Associate
Randstad India Pvt Ltd
09.2017 - 02.2020
Coordinator
Iprocess Services Pvt Ltd
09.2016 - 09.2017
B.com -
University of Calcutta
High School Diploma -
Ramakrishna Mission English School (ICSE)
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