Sneha Latha C
Bangalore
Summary
Proactive and versatile professional with a dedication to quickly adapting to new challenges with 11+ years of rich experience in Administration, Facility Management & Procurement. Expertise in managing and coordinating business operations end to end administration functions: vendor management, procurement, office upkeep, office supplies, event management, etc. Demonstrated excellence in making travel arrangements for Directors and guests.
Overview
12
12
years of professional experience
Work History
Executive Assistant/Opeartions Analyst(Consultant)
Wipro GE Healthcare Private Limited
Bengaluru
10.2019 - Current
- Organize and manage the calendar for the CTO, and coordinate meeting setups on a daily basis.
- Make travel arrangements and itineraries for international and domestic trips.
- Manage expenses and claims of the CTO.
- Set up meeting agenda for visitors.
- Coordinate on document sign-offs.
- Logistic arrangements for visitors.
- Maintained confidential records and files related to executive operations.
- Preparing monthly reports and daily reports of PO and invoice.
- Vendor management, onboarding new vendors as per the business requirement.
- Managing order management-related activities, like order booking and invoice processing.
- To coordinate with supplier partners for payment-related issues.
Executive Administration and Commercial Executive
Axiscades Engineering Technologies
Bangalore
02.2016 - 10.2019
- Managing the negotiation and maintenance of contractor and vendor agreements and contracts that define quality, delivery schedules, pricing and other terms and conditions
- Manage day to day calendar for senior director
- Have effectively used my versatility and organization skills for smooth communication with employees
- Accomplish support staff results by communicating job expectations; planning, monitoring, initiating, coordinating, and enforcing systems, policies, and procedures
- Coordinate meetings, events and conference calls including the hiring of catering services and arrangement of meeting space
- Set up travel arrangements, itineraries, airline reservations, shuttle service and hotel accommodations
- Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities
- Managing repair, maintenance & replacement of office equipment, appliances, furniture, plumbing, vehicles and etc
- Liasioning and coordinating with various departments within the corporate office and all branch offices
- Monitoring the seating capacity and working with the projects closely on the requirements & allocating the space as per the project requirement
- Vendor management- oversee acquisition, installation and commissioning of equipment's that are required for the facility it systems, air conditioning etc
- Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc
- Managing and procuring various office supplies
- Coordinate to perform fire safety and security management
- Ensuring foolproof implementation and installation of fire safety & security systems like CCTV, Access Control System and Time Attendance Systems
- Transportation management
- Contracts management
- Verifying and approving vendor payments
- Formulating the MIS on various admin / facility related
Sales and Admin Assistant
Toyo Tanso India
01.2014 - 02.2016
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
Sales Co-ordinator
Ample Technologies Pvt Ltd
Bangalore
06.2012 - 09.2013
- Customer interaction with regards to Apple Macintosh products, Targus and Adobe requirements
- Prepare quotations, process the PO and ensuring on time dispatch of product to HP, Wipro, Oracle, Accenture and Cisco
- Co-ordination between procurement team on allocation of stocks and invoice team on timely submission of invoice
- Responsible for the payments to be made from the clients
- Negotiating with vendors for attractive price
- Acknowledge the receipt of PO and provide ETA to the client
- Prepared monthly reports on sales activities, revenue, expenses, and other key metrics.
Education
MBA - HR
Sikkim Manipal University
01.2017
BBM - HR
Vivekananda Degree College
Bangalore01.2012
Skills
- Meeting planning
- Office Management
- Administrative Support
- Mail Management
- Document handling
- Travel administration
- Travel Coordination
- Calendar Management
Languages
English, Kannada, Hindi and Tamil
Procurement & Vendor Management
- Inviting quotations from different vendors & comparing the quotes on the basis of cost and quality.
- Preparing the agreements as per the company procedure.
- Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management.
- Evaluating suppliers' performance and ongoing compliance in accordance with the defined parameters.
- Coordinating with the vendors for the negotiations & quality checks of the products procured for the office.
General Administration
- Maintaining effective office administration for better coordination in the office premises.
- Adept at managing administrative activities involving purchase of equipment, maintenance, housekeeping, safety and security.
- Ensuring effective space management for maximum use of office space and smooth internal team shifting.
- Set up travel arrangements, itineraries, airline reservations, shuttle service and hotel accommodations.
- Contracts management.
- Advantageously distributing the access cards to the employees for proper mobility within the office premises.
- Generating maintenance reports and MIS reports for the company operations.
- Segregating duties and allocating them to the office boys for its timely completion.
Facility Management
- Handling complete facilities (stationary) & infrastructure set up.
- Interacting with different departments for executing maintenance & AMC of all equipment to view efficiency.
- Maintaining the glow signs, stalls, dispensers, and VIP stalls & dispensers.
- Conducting regular internal/external security audits along with IT department.
- Maintaining all the records of sign board, stalls & dispensers on Excel Sheet.
- Coordinate with architects if any office interiors changes/modifications need to be done.
- Managing Annual Maintenance Contracts.
Timeline
Executive Assistant/Opeartions Analyst(Consultant)
Wipro GE Healthcare Private Limited
10.2019 - Current
Executive Administration and Commercial Executive
Axiscades Engineering Technologies
02.2016 - 10.2019
Sales and Admin Assistant
Toyo Tanso India
01.2014 - 02.2016
Sales Co-ordinator
Ample Technologies Pvt Ltd
06.2012 - 09.2013
MBA - HR
Sikkim Manipal University
BBM - HR
Vivekananda Degree College
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