SNEHA MHATRE
Summary
Accomplished Executive Assistant with 13+ years of experience supporting C-suite executives, Managing Directors, Senior Directors, and global leadership teams within multinational organizations. Proven expertise in executive office management, complex calendar coordination, diplomatic-level meeting support, domestic and international travel logistics, official correspondence, event management, stakeholder engagement, and confidential administration. Recognized for enabling senior leaders to operate efficiently through exceptional organization, sound judgment, discretion, and proactive problem solving. Adept at working across multicultural environments and partnering with HR, Finance, Legal, Administration, Supply Chain, and external stakeholders.
Overview
1
1
Certification
19
19
years of professional experience
Work History
Executive Assistant
Thermo Fisher Scientific
05.2024 - Current
- Provide dedicated executive support to six Senior Directors and Directors, ensuring smooth execution of day-to-day business operations.
- Manage complex calendars, prioritize meetings, coordinate leadership schedules, and resolve scheduling conflicts.
- Plan and coordinate domestic and international travel, visas, accommodation, transportation, and itineraries for executives and international visitors.
- Prepare meeting agendas, record and circulate minutes, monitor action items, and ensure timely follow-up.
- Support leadership committees in organizing annual offsites, leadership meetings, business reviews, and employee engagement events.
- Coordinate indirect procurement activities, vendor management, and corporate giveaways.
- Manage expense reimbursements and approve expense reports on behalf of leaders for their direct reports.
- Serve as the primary liaison with HR, Finance, Legal, Administration, Supply Chain, IT, and external vendors to ensure seamless execution of business priorities.
- Support Materials and Structural Analysis Division (MSD - Electron Microscopy) marketing initiatives by coordinating exhibition booth planning, branding compliance, brochure printing, and budget optimization.
Executive Assistant to the Managing Director
IMCD India Pvt. Ltd.
06.2023 - 12.2023
- Managed the Managing Director's calendar, travel, executive correspondence, and confidential documents.
- Coordinated executive meetings, maintained information flow, and ensured timely follow-up on business priorities.
- Supported establishment of the Mumbai office by coordinating statutory requirements, vendors, office layouts, and internal stakeholders.
- Organized internal meetings and leadership events while maintaining strict confidentiality.
Executive Assistant
Abbott – St. Jude Medical India Pvt. Ltd.
07.2022 - 06.2023
- Supported the establishment of the Global Data Science & Analytics Centre of Excellence in Mumbai.
- Managed executive calendars, domestic and international travel, expense management, office administration, executive communications, and branding initiatives.
- Organized leadership meetings, offsites, and visits for global teams.
- Supported project governance through tracking timelines and preparing management reports.
Executive Assistant
Abbott Healthcare Pvt. Ltd.
01.2019 - 06.2022
- Provided executive support, coordinated leadership meetings, approvals, and business operations.
- Successfully planned and executed annual kick-off meetings including a 125+ participant international offsite in Sri Lanka.
- Managed document approvals across Legal, Finance, and business functions.
- Owned the complete e-tendering process and ensured compliance and timely closure.
Executive Assistant to CEO & MD
Senvion Wind Technology Pvt. Ltd.
06.2016 - 01.2019
- Managed executive office operations, calendars, travel, vendor onboarding, and confidential documentation.
- Coordinated with international headquarters, legal teams, and external partners during business acquisition activities.
- Led trade fairs, customer events, promotional campaigns, and branding initiatives across India.
Executive Assistant
Julius Blum GmbH Liaison Office India
08.2013 - 09.2015
- Acted as the primary liaison between Austria headquarters, the India office, and business partners.
- Provided executive support while coordinating marketing activities, dealer training, trade fairs, and branded promotional campaigns.
- Completed professional training at the Austria headquarters and trained Indian distributors.
Regional Sales Coordinator – West
TÜV Rheinland India Pvt. Ltd.
04.2011 - 07.2013
- Supported business development, client relationship management, audit scheduling, certification coordination, and channel partner engagement.
Manager – Business Development
Long Range Systems India Pvt. Ltd.
04.2010 - 12.2010
- Conducted market research, pricing analysis, business planning, and market-entry strategy for India and Sri Lanka.
Customer Service Associate
WNS Global Services Pvt. Ltd.
06.2007 - 07.2008
- Supported FedEx international freight operations, maintained shipment accuracy, and contributed to process transition initiatives.
Education
Post Graduate Program in Business Administration -
Indo German Training Centre
Mumbai, MHBachelor of Commerce -
University of Mumbai
Skills
- Executive & C-Suite Support
- Calendar & Inbox Management
- Official Correspondence
- Meeting & Agenda Management
- Minutes of Meeting (MoM)
- International & Domestic Travel
- Visitor & Delegation Management
- Event & Protocol Coordination
- Office Administration
- Records & Documentation
- Stakeholder & Vendor Management
- Cross-functional Collaboration
- Confidential Information Management
- Procurement Coordination
- Executive Communications
- MS Office
Websites, Portfolios and Profiles
https://www.linkedin.com/in/sneha-mahabaleshwarkar-mhatre-723b3211/
Languages
English
Upper Intermediate
B2
Marathi
Advanced
C1
Hindi
Upper Intermediate
B2
German
Beginner
A1
Certification
ISO 9001 Lead Auditor, Quality Management System
Awards
- ACHIEVING Award, Abbott Diabetes Care, 2023
- CARING Award, Abbott Core Diagnostics, 2022
- ENDURING Award, Abbott Core Diagnostics, 2020
Timeline
Executive Assistant
Thermo Fisher Scientific
05.2024 - Current
Executive Assistant to the Managing Director
IMCD India Pvt. Ltd.
06.2023 - 12.2023
Executive Assistant
Abbott – St. Jude Medical India Pvt. Ltd.
07.2022 - 06.2023
Executive Assistant
Abbott Healthcare Pvt. Ltd.
01.2019 - 06.2022
Executive Assistant to CEO & MD
Senvion Wind Technology Pvt. Ltd.
06.2016 - 01.2019
Executive Assistant
Julius Blum GmbH Liaison Office India
08.2013 - 09.2015
Regional Sales Coordinator – West
TÜV Rheinland India Pvt. Ltd.
04.2011 - 07.2013
Manager – Business Development
Long Range Systems India Pvt. Ltd.
04.2010 - 12.2010
Customer Service Associate
WNS Global Services Pvt. Ltd.
06.2007 - 07.2008
Post Graduate Program in Business Administration -
Indo German Training Centre
Bachelor of Commerce -
University of Mumbai