Sonali Seth
Executive Assistant
Delhi
Summary
Driven and resourceful Executive Assistant with administrative proficiency with 7+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Dependable and quick-learning team player with effective communication and organization skills.
Overview
7
7
years of professional experience
4
4
years of post-secondary education
1
1
Certification
Work History
Senior Executive Assistant
Concirrus Ltd
Noida
04.2019 - Current
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Created regular reports and updated internal databases.
- Complied with special requests from board members for research, assistance and travel arrangements.
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
- Coordinated dealer visitations, company special events and other employee morale functions.
- Assisted senior management with major initiatives and projects.
- Handled scheduling and logistics planning for conferences and monthly meetings.
- Maintained confidential, administrative support to executive team and members of board of directors.
- Researched, proposed and implemented vendor agreements to decrease costs and improve services.
- Managed travel itineraries and logistics for accommodations for executive and employees.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executive.
- Supported human resources department in annual employee review process to manage performance merit increases.
- Coordinated and executed special projects.
- Created expense reports, budgets and filing systems for management team.
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
Senior Executive Administrative Assistant
CoreValue Technology
Noida
02.2017 - 03.2019
- Organized and coordinated conferences and monthly meetings.
- Facilitated training and onboarding for incoming office staff.
- Executed basic banking and bookkeeping tasks.
- Worked with senior management to initiate new projects and assist in various processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Managed and reviewed filing and office systems.
- Led staff and vendors in providing high level of service for owner and guests.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Oversaw daily household activities for traveling clients.
- Created and managed office systems to efficiently deal with documentation.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Screened calls and emails and responded accordingly to support executive correspondence.
Administrative Assistant
Amazon Development Centre
Gurgaon
11.2015 - 01.2017
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Executed record filing system to improve document organization and management.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
- Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Set up conference rooms, technology and materials to facilitate meetings.
- Interacted with vendors to purchase and set up equipment and services.
- Screened visitors and issued badges to maintain safety and security.
Office Manager
PLR Chambers
Delhi
06.2015 - 11.2015
- Prepared meeting rooms and materials and recorded important information.
- Compared vendor prices and negotiated for optimal savings.
- Reviewed client and staff feedback and made appropriate business adjustments to meet needs and address concerns.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated special projects and managed schedules.
- Maintained computer and physical filing systems.
- Sourced vendors for special project needs and negotiated contracts.
- Delivered performance reviews, recommending additional training or advancements.
Education
B.Com (Honours) - Commerce
Satyawati College, Delhi University
Delhi 07.2013 - 05.2015
MBA - Finance
Symbiosis Institute of Distance Learning
08.2015 - 07.2017
Skills
Business administration
Human Resources Management (HRM)
Schedule & calendar planning
Travel coordination
Administrative support
Certification
Certification in Human Resource Management
Timeline
Certification in Human Resource Management
03-2021
Senior Executive Assistant
Concirrus Ltd
04.2019 - Current
Senior Executive Administrative Assistant
CoreValue Technology
02.2017 - 03.2019
Administrative Assistant
Amazon Development Centre
11.2015 - 01.2017
MBA - Finance
Symbiosis Institute of Distance Learning
08.2015 - 07.2017
Office Manager
PLR Chambers
06.2015 - 11.2015
B.Com (Honours) - Commerce
Satyawati College, Delhi University
07.2013 - 05.2015