Sonia Singh
Executive Assistant to the President/CEO/MD
Gurugram
Summary
Driven and resourceful Executive Assistant professional with 20+ years of experience in assisting Top Management along with Project / Program Management in the field of Employee engagement, Public Relations, CSR with work of high-achieving executives.
Track record of supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Self-motivated, with a strong sense of personal responsibility. Dependable and quick-learning team player with effective communication and organization skills.
Overview
21
21
years of professional experience
9
9
years of post-secondary education
3
3
Languages
Work History
Executive Assistant (DGM)
One97 Communications Limited
3 2023 - Current
- Working in a fast-paced, experimenting and full of excitement organization. Assisting Top Management with them, we team well, meet given deadlines and communicate effectively. A highly dynamic and responsible role that combines several skills.
Strengths and Skills:
• Project Management: Experience in planning, organizing, and executing projects, likely using project management tools and methodologies.
• Communication & Teamwork: I excel at collaborating with senior leadership, international delegations, and various business units.
• Time Management & Organization: Efficiently managing schedules, travel logistics, and ensure deadlines are met.
• Discretion & Attention to Detail: I handle confidential information with care and deliver meticulous work.
• Event Management: Have orchestrated successful visits for delegations, including presentations, meetings, and site visits.
Responsibilities:
• Supporting Senior Leadership: Assisting the President COO and top management with various tasks, ensuring seamless team operations and effective communication.
• Travel & Logistics Management: Handling travel arrangements, itineraries, and experiences for senior leadership and international delegations.
• Project Management (Internal): Collaborated with the CHRO team on projects, potentially using governance trackers and project management tools.
• First Point of Contact: Serving as the primary point of contact for businesses and international delegations, managing their experience from arrival to departure.
A valuable skillset resource with a focus on international relations or senior leadership support.
EA to the CEO
Clix Capital
07.2018 - 03.2023
- Maximized time management for CEO with effective prioritization of
tasks based on urgency level or importance.
Cultivated forward-thinking, inclusive, and performance-driven company
culture to lead industry innovations.
Engaged positively with staff and leadership colleagues, soliciting, and
encouraging feedback and collaborative spirit.
Developed strong communication and organizational skills through
working on group projects.
Facilitated smooth transitions during org changes by providing guidance
on new policies and implementation.
Coached and guided teams to improve employee job satisfaction and
achieve higher higher-performing environment (e.g. Led employee
surveys/engagement group)
Curated reports, executive summaries, and newsletters (E.g. innovative
town hall presentations and employee newsletters)
Volunteered to help with special projects of varying degrees of
complexity (e.g. Lead Corporate Social Responsibility group, delivered
Education, Environment and Healthcare projects)
Supported business and hospitality needs of corporate partners and staff
during meetings and company events (E.g. Secured strong relationship
with Founders, Investors, and CXOs to deliver connects, reviews, board
meetings and Sr. Leader off-sites)
Collaborated with internal departments to support cross-functional
initiatives, fostering teamwork and unified corporate vision (e.g.
delivered consistent Public Relations editorials, industry events, electronic
media, and interview assignments)
Managed confidential information with the utmost discretion,
safeguarding sensitive company data from unauthorized access.
Implemented cost-saving initiatives to reduce operational expenses
without sacrificing quality (e.g. DSA merchandising and curated designs
for Employee gifting)
EA to COO
Aircel
09.2009 - 07.2018
- Assisted preparation of Operations Review, Board and KPI update presentations and reports, generating and circulating daily/weekly/monthly reports, recruitment coordination, talent management and succession planning, coordinating senior management development programs, calendar management, travel logistics, managing confidential data, travel and expense reports, ad-hoc activities.
EA to MD & EVC
Emaar MGF Land Pvt. Ltd.
12.2005 - 08.2009
- Assisted Executive Vice Chairman & Managing Director of the Company, organized meetings, handled correspondence and strategic documents, travel and hotel arrangements, handled participation formalities for real estate events, market analysis.
EA to Director of Sales
The Imperial
01.2003 - 11.2005
- Handled correspondences, room reservation queries, review and preparation of new policies and procedures, financial review presentations, arranged international travel fairs, handled administration for Sales & Marketed department.
Education
Master of Business Administration (M.B.A.) - Marketing
01.2004 - 04.2006
Master's Degree - English Language and Literature, General
01.2000 - 04.2002
Bachelor's Degree - Economics
01.1997 - 04.2000
Diploma in Office Management and Computers - undefined
01.1997 - 04.1998
Skills
Professional Demeanor
Organizational Skills
Multitasking Abilities
Self Motivation
Resourceful, Reliable and Responsible
Honest and Dependable
Adaptability and Flexibility
Strong Problem Solver
Professional and mature
Executive Meeting Preparation
Appointment Setting
Team Coordination
Social Media Management
Conference / Event planning and execution
Project Planning
Team Collaboration
Schedule Management
Business Communication
Presentation Development
Workflow Improvements
Business Correspondence
Travel Arrangements
Microsoft Office
Work Prioritization
Staff Management
Analytical Thinking
Mail Management
Meticulous attention to detail
Company Location
Gurugram, Haryana, India
Accomplishments
- Increased story and trade show speaker placement by 100% by completing extensive market research.
- Collaborated with team of 8 in the development of CSR projects in the field of Healthcare, Education and Environment.
- Collaborated with team of 5 in the development of Employee engagement group for enhancing organization positive mood and collaboration.
Public Relations
- Strategizing communication plan for organisations across all verticals
- Working closely with PR agency to help them brainstorm ideas, assisting them with outreach efforts
- Assess strategy based on insights received from the PR agency
- Manage relations and drive engagement with industry forums like CII, FICCI, ASSOCHAM and key influencers in the industry
- Draft submissions for employer and solution award nominations
Timeline
EA to the CEO - Clix Capital
07.2018 - 03.2023
EA to COO - Aircel
09.2009 - 07.2018
EA to MD & EVC - Emaar MGF Land Pvt. Ltd.
12.2005 - 08.2009
Symbiosis institute of Management Studies - Master of Business Administration (M.B.A.), Marketing
01.2004 - 04.2006
EA to Director of Sales - The Imperial
01.2003 - 11.2005
Himachal Pradesh University - Master's Degree, English Language and Literature, General
01.2000 - 04.2002
Janki Devi Memorial College - Bachelor's Degree, Economics
01.1997 - 04.2000
Janki Devi Memorial College - Diploma in Office Management and Computers,
01.1997 - 04.1998
Executive Assistant (DGM) - One97 Communications Limited
3 2023 - Current