Soujanya Prathipati

Responsibilities:

● Taking care of Front face of the company with Respected teams to coordinating for Visitor’s.

● Handling Office Boys and coordinating with Respected Vendors on their employment training and work.

● Preparing employee expenses of Boss as preparing his convenes and submitting to Finance team.

● Collecting all employees expenses (core and cite) and submitting to Finance team.

● Dealing with Vendor Invoices and submission on before due date tracking with finance team for payments.

● Keeping Record of Agreements and Maintain Contract Renewal of Vendors.

● Updating Credibl ESG Platform on Water, Waste and Emission.

● Enhanced Security Measures in Light of Recent Threats and Advance Notification of Fire Drills.

● Updating of 3YP Plan Process 2024-27_Capex-Admin_Hyderabad.

● Arranging Cabs for employee’s accordingly with Approvals.

● Planning Pan India on Teams calls about the events at offices TGIF Every month.

● TGIF planning for games engaging employees to participate and cake cutting of birthday and anniversary.

● Organizing Events with quoting budget and getting approval’s and arranging accordingly.

● Taking care of petty cash and submitting bills with respected Approvals.

● Taking care of High-level meetings by planning there stay and 5-star hotels dinner with cocktail parties.

● Arranged HR Hub meetings followed by HI TEA and Snacks.

Responsibilities:

● Taking care of complete facilities activity of the company.

● Complete admin work updating daily, weekly, monthly reports accordingly.

● Updating HR people and following with interviews scheduling and conditioning interviews through zoom calls updating status of interview and planning for next rounds accordingly.

● Coordinating with IT people issuing laptops and welcome kit for new joiners and proving ID and Access cards for new employees.

● Coordinating with IT people and replacing IT Assets as per request of the employees.

● Coordinating with IT people and collecting IT Assets from the employees who are leaving company.

● Arranging events as per employee committee suggested taking care of A-to-Z arrangement of the monthly events.

● Coordinating with COWRKS team regarding the events planned by COWRKS.

● Maintaining Inward and outward register and goods receive register and updating same in Excel.

● Taking care of IT Assets and stationery complete through Excel sheet.

● Updating daily work and preparing Excel on that and updating my manager in weekly meeting on zoom call.

● Executing each and every event with complete responsibility end to end.

● Coordinating with HR and welcoming the new joiner and explaining about facilities and workspace usage.

● Arranging the cabs and hotel stay for employees and new joiners.

● Arranging the cab for late night work lady’s employees according to the rules by escorting by male employee making source and tracking cab person till the employees reaches home safe.

● Collecting the invoices from vendor’s on before 5th of every month and forwarding to manager and finance team for payment.

● After payment done tracking on the payment received mails from vendors.

● Updating everyday headcount for attendance in one drive.

● Conducting All hand meeting every month in office space making sure that everyone presence in the met.

● Taking care of employees needs accordingly as per request through mail.

● Buying all things using petty cash and scan bills and send to my manager with proper approvals.

● Updating TA operations about offer letter and releasing letters & talking to managers for their approvals & involved in onboarding.

● Taking care of the appointments and calendar management of VP and manager level.

Responsibilities:

● Reports to Soft Services Manager.

● Implement standards and procedures as set for the site.

● Ensuring the site staff is disciplined and groomed and well behaved.

● Daily inspection of the sites and ensuring the execution of housekeeping schedules as prescribed.

● Conducts housekeeping staff meetings at regular interval.

● Screening of the housekeeping boys, supervisors and other staff before deployment.

● Organizes and directs housekeeping and pantry training and orientation programs.

● Instruct employees in the proper use and care of equipment and in the use of safety precautions.

● Monitoring the mail room activities and generating periodical MIS for the same.

● Ensures the highest standards of hygiene and cleanliness are maintained in the cafeteria and pantry areas.

● Coordinating the with pest control agency for pest control requirements at the premises.

● Generating daily reports relating to department and sending the same to the management.

● Resolving any request / complaints related to soft services.

● Keep MSDS updated.

● Take care of the client visits and their hospitality.

● Training to the housekeeping and pantry staff.

● Enforce safe work practices, Report any unsafe act, unsafe condition and incident at workplace.

● Ensure energy, water saving initiates to the ground staff.

● Responsible for raising proactive tickets and closing them in HSense FM.

● Follow up with food vendor and make sure that food is maintained hygiene, quality and quantity.

● Track the sales of Hunger Box and resolve the issues if there is a miss match in the invoices.

● Monitoring complete activity of Front Office Executives.

● In the addition to above mentioned duties and job functions, any other assignments given by Management, within the purview of the contract.

● Act as a key point of contact for clients and visitors providing a professional and friendly service as well as delivering an exceptional first impression.

● Serve as a primary resource in assisting clients within the center, whether showing a client to a meeting room, preparing their new office for move-in, troubleshooting basic technical issues, programming a phone, moving furniture to accommodate their office needs, providing a beverage or assisting with copies/administrative tasks.

● Keeping the center “show ready” by ensuring the business lounge/cafe, conference rooms, show offices and common areas are always spotless and prepared for our next guests.

● Delivering clients mail, answering their phones, sending their packages, ordering their office supplies, preparing their meeting rooms, booking their meeting rooms, and ensuring that they are able to concentrate on their work, while we manage their office needs.

● Serve as a resource for clients seeking information, assistance or recommendations; a thorough understanding of all key services, products and amenities are critical in the ability to deliver service in an exceptional and timely manner.

● Provide the image and service representative through smiling, professionally greeting clients, communicating clearly and effectively.

● Responsible for Front office com Admin executive.

● Receiving calls and Transferring calls to Employee’s.

● Receiving calls from US office and connecting conference calls for Meeting’s.

● Maintain Attendance Register and Updating the Attendance in monthly schedule and forwarding to my manager.

● Maintain Stationary Register and Updating the Stock.

● Following the Trackers and updating daily work done.

● Providing Stationary kit, ID cards, Visiting cards, Access cards& Desk keys for New Employees.

● Arranging the Necessary things when the Visitors visit like: -

a. Arranging team lunch for Meetings.

b. Making necessary arrangements on their need.

c. Booking the Restaurants and Hotels for their Team Dinner or for Stay.

● Preparing Status report in the weekly ways.

● Maintaining the Library Records.

● Making sure to present gifts for all employees on there birthday with a written mail.

● Marking calendar meetings of VP and following up and ensuring of MOM.

● Taken care of end-to-end help desk operations.

● Follow up with technical staff and H.K team leaders for user’s compliance/request.

● Point of contact for booking the conference rooms as per the request.

● Responsible for maintaining issues list and stationary stock record.

● Responsible for arranging of projectors based on requirements.

● Taken care of Help desk operations through ‘C’ top software on regular basis.

● Involved in preparing the monthly reports on ‘C’ top.

● Taken care of accounting, filling, documenting, maintaining IT files.

● Resolving the labour issues.

● Taken care of payments to the suppliers, preparing bills.

● Attending calls from suppliers and contractors.

● Preparing the status report.