Soumya Pillai
Pune
Summary
Seasoned in elevating operational efficiencies for METRO Global Business Services, I excel in office administration and stakeholder management. Spearheaded transformative projects and streamlined executive schedules, demonstrating meticulous planning and robust coordination skills. My expertise in events management and administrative support has consistently enhanced organizational productivity and strategic initiative execution.
Overview
8
8
years of professional experience
1
1
Certification
Work History
BSC Expert- Operations & Executive Assistant
METRO Global Business Services
05.2024 - Current
- Facilitate stakeholder calendar management to ensure efficient scheduling and coordination
- Organize travel arrangements, managed expense reimbursements, and provided logistical support to streamline operations
- Orchestrate team offsite events and co-working arrangements, demonstrating adept planning and execution skills
- Align meeting agendas, tracked action items, and collated data to enhance organizational efficiency
- Support CEO in ad hoc projects and team assignments, enabling smooth execution and delivery
- Assist leaders in the business transformation process, contributing to strategic initiatives and operational enhancements
Executive Assistant to India Managing Director & Commercial Director
Michelin India Private Limited
Pune
05.2022 - 05.2024
- Supporting Calendar Management, Travel, Logistics & expense claim management for Domestic/International travels
- Providing administrative support to commercial office & field team members - arrangement of Tool kits, Uniforms, welcome Kits, Onboarding support & other logistics arrangements
- Member of Ethics Committee Team - ensuring team members are adherent to ethics policy & being contact point for any Ethics issues
- Core Team member for team offsite, Team Annual events & managing leadership visits, townhalls
Analyst
TIAA Global Business Services
Pune
08.2020 - 03.2022
- Executive Assistant to Vice Presidents of Talent Acquisition, USA (supporting from Pune) and Recruitment Coordinator
- Managing calendars, travel logistics, and expense claims
- Recruitment Coordinator responsible for background verification, interview scheduling, and onboarding procedures for the US talent acquisition team
- Planning the annual calendar, organizing conferences, facilitating external and internal business meetings, and maintaining records
- Overseeing team leave and attendance while taking on additional responsibilities as needed by the business
Junior Manager - Admin
Cummins India Limited
08.2018 - 08.2020
- Executive Assistant to Commercial Directors and CTO Advisor
- Daily tracking, prioritizing, and scheduling of key objectives
- Coordinating logistics for domestic and international travel, vendor management, and team administrative tasks
- Managing events and visits for client engagements, corporate events, team offsites, and town halls
- Distributing company-wide announcements, overseeing visitor management, and facilitating various external and internal meetings and conferences with leadership and government officials
Senior Executive - Administration
WNS Global Services
09.2016 - 04.2018
- Supported Vice Presidents as an Executive Assistant
- Managed internal and external business meetings and maintained calendars efficiently
- Facilitated travel arrangements for stakeholders and the reporting team, ensuring consistent travel plans aligned with business requirements
- Prioritized confidentiality and exercised a high degree of discretion in handling sensitive information
- Recorded meeting minutes and distributed agendas, ensuring effective communication within the team
- Coordinated staff meetings, travel plans, forecasts, leave management, and managed expense approvals
Education
PGDM - Human Resources
Symbiosis Centre For Distance Learning
Pune12.2015
Bachelor of Business Studies - Human Resource & Finance
SNDT Women's University
Mumbai12.2012
HSC - Science
Boys Town Public Junior College
Nashik12.2009
SSC -
Boys Town Public School
Nashik12.2007
Skills
- Office administration
- Calendar Management
- Stakeholder Management
- Administrative support specialist
- Vendor Management
- Visitor Management
- Events Management and Coordination
- Travel administration
- Expense reporting
Certification
- Customer Relationship Management
- Human Resource Generalist
Hobbies and Interests
- Reading
- Traveling
Languages
- English
- Hindi
- Malayalam
- Marathi
Timeline
BSC Expert- Operations & Executive Assistant
METRO Global Business Services
05.2024 - Current
Executive Assistant to India Managing Director & Commercial Director
Michelin India Private Limited
05.2022 - 05.2024
Analyst
TIAA Global Business Services
08.2020 - 03.2022
Junior Manager - Admin
Cummins India Limited
08.2018 - 08.2020
Senior Executive - Administration
WNS Global Services
09.2016 - 04.2018
PGDM - Human Resources
Symbiosis Centre For Distance Learning
Bachelor of Business Studies - Human Resource & Finance
SNDT Women's University
HSC - Science
Boys Town Public Junior College
SSC -
Boys Town Public School
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