SREEDAS NAIR

• Responsibilities:
• Executive Support: Providing comprehensive administrative support to the IDC People - Head, including managing calendar, scheduling / rescheduling meetings based on priorities and coordinate travel arrangements
• Event Coordination: Organize and manage events, such as team building activities, training sessions, employee benefit programs and corporate meetings
• Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
• Volunteered to help with special projects of varying degrees of complexity.

• Supported CTO in daily operations and strategic initiatives
• Managed the complex calendar, scheduled meetings & appointments and coordinated travel arrangements to optimize time
• Processed travel expenses and reimbursements for executive team and senior management
• Orchestrated off-sites, All hands, townhalls and CSR events
• Handled asset tracking, device refreshes, software / application licenses and asset delivery & returns
• Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas
• Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly
• Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow

• Supported the Product Design, Product Management and Customer Success Heads
• Managed executive calendars, meetings, travel & expense and stakeholder communications
• Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items
• Streamlined communication between departments, resulting in more effective project coordination and execution
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences
• Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.

Achievements:

• Developed company-wide onboarding handbook for Executive Assistants
• Negotiated vendor/consultant contracts, improving resource efficiency

• As an Executive Secretary, I was tasked with maintaining communication and logistics within the company. This included calendar management, travel management and meeting management among others
• Handled and streamlined investor and shareholder queries/concerns via email and calls, ensuring prompt resolution and effective communication
• Managed events such as Townhall, Offsites, Board meetings, Annual General meetings, etc.
• Managed leadership meetings, documented key discussions and ensured timely follow-ups for action item closure
• Managed and maintained expenditure reports
• Handled Vendor Management & Procurement
• Managed Business Event management including Board meetings, Business Cascades, Annual Business Plan meets, Leadership Summits, Conferences

Achievements:

• Successfully coordinated several annual business events such as board meetings, conferences, etc. contributing to seamless communication within the company

• As a Sr. Executive my main responsibility was to coordinate all work between various department heads and SDMs along with & the Director & Deputy Director, ensure timely reports and manage Expenditure reports and Claims processing.
• Updating the minutes of meeting and monthly reports by coordinating with respective task owners
• Coordinating with various Dept heads and SDMs for data collation, data analysis and reports
• Supporting the Director & Deputy Director in coordinating their day-day operations related activities
• Managing expenditure reports and claims processing & follow ups for Director and Deputy Director
• Coordinated for the Customer visits and trainings within the organization

Executive Secretary to Chief Marketing Officer
Comprehensive support in strategic initiatives, coordination & operations

Calendar & Meeting management:

• Managed complex calendar by prioritizing conflicting events/schedule/meeting to ensure optimal scheduling and time management
• Handled meetings, reminders & follow-ups
• Prepared agendas, reports & presentations
• Developed comprehensive meeting agendas to facilitate productive discussions and decision-making

Travel & Expense Management

• Facilitated smooth travel arrangements for the CMO & team, ensuring seamless itineraries and accommodations
• Resolved last-minute travel issues efficiently
• Managed expense reporting by ensuring accuracy and adherence to budgetary guidelines

Project & Strategic Coordination

• Tracked marketing project milestones & KPIs
• Facilitated cross-functional collaboration
• Maintained up-to-date documentation
• Liaised between CMO, departments & external partners

Administrative Support

• Managed reports, presentations & records
• Oversaw budget tracking & expense reports
• Boosted executive productivity with efficient email management and prompt correspondence handling
• Maintained strict confidentiality in all aspects of personal, financial, and corporate information

• Provided technical support for ISP, MS Outlook and mainframe systems
• Diagnosed and resolved connectivity and application issues
• Raised and tracked high-priority e-tickets with dealer groups
• Coordinated with engineers and technicians for issue resolution updates
• Maintained support for databases and mainframe tools used by BT staff