LOUIE LESLIE JENIFER

• Create Quotation / Proforma Invoice, Export Documentation, Sales Order Processing, SAP Logistics Management, Logistics Planning, Sales Support, Sales Enablement, MIS reporting, Customer relationship management.

Roles & Responsibility:

Material Planning: Depending on the region wise intend from sales team Monthly Production plan product wise to be planned to calculated and communicated to production.

Material Movement Control: Checking on daily basis weather the entry for the material received are made and dispatched material goes with proper documents without violating the statutory norms.

Purchase Follow up & Dispatch planning: Accurate Scheduling, Material follow-up activities for series production and dispatches depending on the regional requirements.

OTD & Rejection Handling: Tracking & ensuring the On-time deliveries of schedules from Production on monthly basis and handling the rejected materials.

Inventory Control: Depending on the market, monitor and control the inventory Levels by internal movement of material or by altering the production.

Monthly & Daily MIS reporting: Reporting the Monthly & Daily MIS reports of Pan India to Managing director and Vice President on stipulated time.

Vendor Management & Price negotiation: Sourcing, Selecting, Evaluating, Negotiating,Managing the vendors for regular business and making contract agreements for them.

Coordinating Logistics Operations of India: Monitoring the day today logistics activities throughout India and addressing to the day today problems and solving them.

Purchase orders & Supplier Stock: Releasing of Purchase Order and schedule agreement to the suppliers on monthly basis and ensuring the supplier inventory holds the adequate safety stock level to be supplied on urgent basis.

Team management: Dedicating, monitoring, Evaluating the team members on regular basis, addressing their problems and motivating them regularly to strengthening the team.

Addressing to Statutory Changes: Depending on the statutory changes in respective each business area, understanding them and suggesting the best practice to the management.

Customer Demand: Handling of procurement activities as per the customer demand to meet the 100% adherence to the requirement.

• Analysis of customer demand report from SAP based on Sales input.
• Making PR to PO conversion based on MRP Run Weekly in SAP, and communicating to vendor with purchase order.
• Tracking the transit shipments on daily basis and ensuring inbound and GRN entry in SAP.
• Regular follow up with the vendors to ensure and meet as per schedule.
• Maintaining the Vendor rejection report and Closing the machine/Forging/casting stock more than allowable percentage.
• Every quarter of the year subcontract stock audit and report submitted to finance team.
• Handle the material query for SC and Bought till the Production to be done like - Counting mismatch, clime the damage from supplier, Quality issue, In-warding, GRN issue etc..,
• Weekly working and approval on plan modification from the Sales team.
• Based on production and sale requirements material will Pre-plan or Postpone the supplier schedule to Maintain the inventory.
• Check opening Stocks as per SAP on daily basis specially running items and Ensure the implementation of Inventory management system.
• Making weekly DRM updates & Trackers based on the KPI’s of job role.
• Ensuring quality of the parts delivered by working with Incoming quality

• SAP- Order Processing
• Have Good Knowledge and Experience working with SAP - Sales Order Processing
• Ensures proper and timely execution of sales processing activities for assigned team across multiple areas, including: creating quotes, registering information and producing documentation, order execution, billing and invoice production to meet client requirement and timelines.
• Keep logs and records of warehouse stock, executed orders etc
• Ensuring adherence to all applicable laws, regulations, and policies for transport
• Co-ordinate with service providers for dispatch and support necessary dispatch documents.
• Support sales in negotiations on price, delivery, and commercial terms, payment collection, and coordinating delivery of materials and promotional samples.
• Prepare relevant shipping documents for Shipping & Air. Track and analyze MIS-shipments.
• Prepare accurate reports for Senior Management.
• Maintaining critical documentation for Internal and External Audit support.
• Provide timely response to internal and external enquires Any other administrative duties as assigned from time to time.
• Cross Department coordination(Sales, Marketing, Admin) for any support

• Setting up meetings with potential clients
• Create frequent reviews and reports with sales data
• Supporting the sales team in daily administrative and technical tasks
• Respond to complaints from customers and give after-sales support when requested
• Ensure Stock planning, procurement of necessary materials for the branches, new vendor management, existing vendor maintenance
• PO release and incharge of Payment formalities

• Operate equipment safely and effectively for production processing
• Inspect equipment to identify any replacements, malfunctions, and repairs
• Perform regular equipment maintenance to ensure production capacity and quality
• Provide assistance to junior operators in their assigned responsibilities
• Evaluate equipment performance and recommend improvements
• Increased store efficiency by maintaining accurate inventory records and restocking merchandise as needed.
• Assisted with inventory control measures such as cycle counts, physical inventories, and reconciling discrepancies in stock records.
• Improved efficiency of stockroom organization, speeding up restocking process.