Summary
Overview
Work History
Education
Skills
Automation & CI
Technical Credentials
Certification
Interests
Personal Information
Timeline
Generic
Subbaiah Pilli

Subbaiah Pilli

PMO ANALYST

Summary

To become a part of dynamic, growth-oriented organization where performance is rewarded and has exposure to a competitive environment and challenging responsibilities.

Dynamic and result-oriented individual with around 10 years of experience in PMO Operations and Project Accounting and Controls , (SAP) with strong background in leading PMO initiatives. Adept at streamlining processes, and ensuring successful project delivery. Valued for collaborative approach, reliability, and adaptability to changing project needs, problem-solving, and stakeholder engagement. Project Initiation, maintenance and closer, Revenue generation, recovery, types Billing, Purchase Requisition and Purchase Order creations (SERP, GSAP, Blueprint, Trading SAP), Cost Control, Budget Estimation/Control, Resource and Cost Plan maintained and 3.5 years of experience in Project Accounting (Oracle) Revenue generation and recovery, Billing and 1.3 years of experience in Financial Accounting (Oracle) like cash management (Reconciliation) and 10 months experience in IRO in Mutual Fund Operation& 3 years of experience in financial accounting. Having good knowledge in Accounts payable, Accounts receivable, general ledger, BRS& SQL basic knowledge. Quick learner of new tools and in new environment.

Overview

19
19
years of professional experience
5
5
years of post-secondary education
2
2
Certifications
3
3
Languages

Work History

PMO Analyst

Shell Business Operations
12.2015 - Current
  • Company Overview: Global group of energy and petrochemical companies and it's an America's largest oil and natural gas producers, natural gas marketers, gasoline marketers and petrochemical manufacturers.
  • Setup Project, maintenance and closer in ServiceNow, IOL for supplier projects, and SAP (WBSE creation) based on contract and PO's.
  • Create the Purchase Requisitions and Purchase Orders for products and services.
  • Managed stakeholder expectations through regular presentations, status reports, and issue resolution discussions during the course of projects.
  • Ensured timely completion of projects by monitoring progress, identifying roadblocks, and developing contingency plans.
  • Streamlined communication between cross-functional teams for improved project coordination.
  • Facilitated collaboration among team members through effective communication channels and shared documentation platforms.
  • Supported successful project delivery by closely monitoring milestones, adjusting the budget and schedules as needed to meet deadlines.
  • Promoted continuous process improvements by gathering feedback from stakeholders and incorporating lessons learned into future initiatives.
  • Served as a trusted advisor to project managers, providing expert guidance on PMO methodologies and best practices for successful project execution.
  • Assisted in the development of training materials for new PMO Analysts to support consistent onboarding experiences across the organization.
  • Assisted in the creation of detailed budgets and financial forecasts to ensure optimal allocation of resources.
  • Evaluated vendor proposals for cost-effectiveness and alignment with project objectives before making recommendations to management.
  • Improved stakeholder satisfaction by maintaining open lines of communication and providing regular project updates.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.
  • Reported regularly to managers on project budget vs project cost.
  • Monthly cost analysis like Time Writer, Travel cost and 3rd part cost and send all reports to project lead for review.
  • Prepare Manual Journal entries for cost transfers and Accruals.
  • Analysis of financial data using Excel or other appropriate tools to compare with Budgets VS Cost.
  • SAP ERP is using for various project setups which is Time and material and billable global, commercial, non-billable, umbrella projects and multi-customer projects.
  • Scheduled the fixed milestones as per the due dates for billing.
  • Maintain Finance Dashboard for efficient and relevant MI which can serve as a basis for adequate business decisions.
  • Support and challenge the costs reported to improve cost transparency and clarify discrepancies raised by Business Finance.
  • Support the process of Elimination/Standardization/Simplification & Automation (ESSA).
  • Reporting or internal overhead cost on the monthly basis.
  • Maintain individual productivity & quality metrics for effective process management.
  • Run the un-billed reports and analyze the same, closely work billing accountant to bill to customer.
  • Contact the PO team to generate the PO number and movement of PO open commitments.
  • Implementing cost review process which resulted in right first-time billing, reduction of disputes due to missing backing, dispatching of invoices on time and more cost recovery with less noise.

Senior Project Billing Specialist

PAREXEL International
03.2012 - 11.2015
  • Company Overview: Pfizer Inc. (Pfizer) is a research-based, global biopharmaceutical company. The Company manages its operations through five segments: Primary Care; Specialty Care and Oncology; Established Products and Emerging Markets; Animal Health and Consumer Healthcare, and Nutrition.
  • Setup the projects in Oracle and PERFORM (Revenue Reorganization Tool).
  • At contract signature, reconcile billing milestones with total contract budget and work with Project Financial Analyst as needed to correct inconsistencies.
  • Increased revenue recognition by diligently reviewing contracts to ensure accurate billing of time, materials, and expenses.
  • Resolved customer disputes promptly and professionally, resulting in improved client relations and faster invoice resolution times.
  • Optimized workload distribution among team members by creating an effective project assignment system based on priority level and due date.
  • Trained junior staff on proper invoicing procedures, ensuring consistent quality standards across the entire team.
  • Reduced invoicing errors by closely monitoring project budgets and tracking expenses accurately.
  • Streamlined interdepartmental communication by initiating monthly meetings between Project Billing Specialists and Project Managers to discuss ongoing projects and resolve any issues or discrepancies.
  • Contributed to successful audits by maintaining meticulous records of invoices, payments, and supporting documentation.
  • Assisted in the development of a comprehensive project billing training program for new team members, improving departmental onboarding processes.
  • Collaborated with project managers to ensure timely billing and accurate financial reporting for all projects.
  • Generated monthly billing and posting reports for management review.
  • Review billing milestones upon each budget change to ensure data accuracy and consistency.
  • Preparing the Billable reports of project expenditure items for review by Project Financial Analyst, Project Leader, and others as needed, in preparation for billing on a regular basis.
  • Create billing events in accordance with contracted milestones or units and per discussion with Project Leader and Project Financial Analyst.
  • Perform detailed analyses on project expenditures, as requested by Project Leaders or Project Financial Analysts, by investigating source systems.
  • Work with Project Financial Analysts to resolve issues with project setups, invoicing errors, etc.

Senior Process Associate

Accenture
12.2010 - 03.2012
  • Company Overview: The household name British Telecom is synonymous with communication throughout the United Kingdom for good reason.
  • Working on Oracle 11i tool, reconcile bank daily activities like accounts payable and accounts receivables and treasury accounts.
  • Preparation of journal entries like bank charges, tax payments, cash accruals and any open items etc.
  • Supported to fixed assets like additions, transfers and sales of assets.
  • Performed reconciliations to drive accuracy and validity of financial information.
  • Met month-end reporting objectives and deadlines.
  • Identified modifications to processes and procedures that would promote better efficiency.

Investor Relation Officer (IRO)

Karvy Computer Share Pvt Limited
12.2009 - 11.2010
  • Working on different tools like COMMON TASK and QC, processing commercial transactions, non-commercial transaction and special products.
  • Endorses the transaction by uploading the nav like NFO, IPO, Purchase, Switch, Redemption, Transmissions, Pledges, POA's, Folio no Consolidation, lean, with all rejection report.
  • Responsible to handle various fund's daily nav, bank balance, reconciliation, credit un identification, kyc status, and risk report.
  • Analyses split register details furnished by the investor and web trade transactions.
  • Responsible to handle the dividend register controls, and Unit corpus controls reconciliation of various type of scheme like Equity, Debt.
  • Responsible to handle the daily funding (payable& receivables) with redemption register dividend register, and switch register v/s funding pay out file v/s ucr files.
  • Preparations of various fund's monthly report.
  • Leading the team of seven member and work allocation to the team and providing training to the new employees above the process.
  • Willingness to take an additional responsibilities behalf of the team & an activities participation in the team to meet objectives within time
  • Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.

Accounts Executive

Ramamurthy & CO
12.2006 - 12.2009
  • Preparation of journal entries as well a post them in ledger, Preparation of Bank Reconciliation Statement.
  • Preparation of Trial Balance, Trading and Profit and loss a/c, Balance Sheet with Schedule and completed audit report.
  • Maintained client accounts under (An accounting packages) Tally7.2.
  • Preparation of Year Ending Company & Personal Books of Accounts
  • Increased client satisfaction by effectively managing accounts receivable and payable processes.
  • Reduced financial discrepancies by implementing stringent internal controls and audits to ensure accurate recordkeeping.
  • Enhanced revenue generation through diligent monitoring of account balances and timely follow-up on outstanding payments.
  • Recorded accurate and efficient records in customer database.

Education

Bachelor of Arts - Computer Application

Sri KCDC
Nellore, A.P.
04.2001 - 03.2006

Skills

    Project management

    Adaptability

    Budget analysis

    Cost control

    Stakeholder management

    Teamwork and collaboration

    Problem-solving

    Time management

    Problem-solving abilities

    Multitasking Abilities

    Financial analysis

    Cost analysis

    Data analysis

    Continuous improvement

    Process improvement

    Stakeholder relations

Automation & CI

Automations:


  • Automated Expense Line Posting in ServiceNow.


Continuous Improvement:


  • (SAP Fiori) FDR tool enhancements
  • Restricted Time Writing to Project Codes.


Additional Mass Codes Creation & Changes


  • Support ET&P transition to multiple GSR teams.
  • ZZ06 mass creation due to IQN payment issues.
  • PRJ Numbers mass update to all ZZIT codes.

Technical Credentials

  • SAP (FICO-ECC & Hana) & SAP Fiori
  • ORACLE APPS 11i/R12 (Functional)
  • ServiceNow
  • MS OFFICE
  • TALLY 7.2

Certification

SAP FICO

Interests

Playing cricket

Traveling

Personal Information

  • Subbaiah Pilli
  • Father's Name: Venkata Subbaiah
  • Date of Birth: 10/06/85

Timeline

SAP FICO

01-2023

PMP

08-2022

PMO Analyst

Shell Business Operations
12.2015 - Current

Senior Project Billing Specialist

PAREXEL International
03.2012 - 11.2015

Senior Process Associate

Accenture
12.2010 - 03.2012

Investor Relation Officer (IRO)

Karvy Computer Share Pvt Limited
12.2009 - 11.2010

Accounts Executive

Ramamurthy & CO
12.2006 - 12.2009

Bachelor of Arts - Computer Application

Sri KCDC
04.2001 - 03.2006

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Subbaiah PilliPMO ANALYST