Subhash Kale

• Procured a wide range of biotech and agricultural raw materials, chemicals, and consumables in bulk quantities from domestic and international markets.
• Operated SAP for PO creation, vendor communication, and tracking delivery schedules.
• Obtained and analyzed quotations; prepared rate comparisons to ensure cost-effectiveness and supplier reliability.
• Ensured compliance by collecting critical documentation such as COA (Certificate of Analysis) and MOA (Method of Analysis) from vendors.
• Worked in alignment with Ajay Bio-Tech’s vision of eco-friendly and organic farming, enabling seamless procurement for bio-fertilizers, bio-pesticides, and plant growth promoters.
• Collaborated with scientists and R&D teams to support innovation through timely material procurement for experimental and development phases.
• Followed 5R principles of procurement (Right Quality, Quantity, Time, Source, and Price).

• Proficient in SAP system operations, including Purchase Order (PO) creation for chemicals, consumables, and miscellaneous items.
• Materials managed: Raw materials (RM), Lab chemicals (LC), and more. The commercial annual spend base is 42 crore, and we are also looking to purchase for four CMO locations.
• Managed the procurement of chemicals, consumables, and raw materials in bulk, ensuring strict compliance with quality and specification standards.
• Sourced materials from both domestic and international vendors, focusing on reliability, quality, and cost control.
• Obtained quotations, performed rate comparison analysis, and negotiated to ensure procurement at the best price and terms.
• Coordinated actively with the Store, Finance, Scientists, and Plant Departments to align procurement with operational and R&D requirements.
• I took proactive follow-ups with suppliers to ensure timely material delivery, preventing production or research delays.
• Supported ambitious R&D projects by ensuring the availability of specialized or new materials required for experimentation or innovation.
• Ensured complete documentation by procuring COA (Certificate of Analysis), MOA (Method of Analysis), and other purchase-related compliance documents.
• Followed the 5 Rs of procurement – right quality, right quantity, right time, right source, and right price – for all purchasing decisions.

A] Purchase & Procurement Operations

• Coordinated procurement as per material planning schedules and finalized rate contracts.
• Maintained a smooth material flow to prevent production delays by consistently following up with vendors for on-time delivery.
• Conducted vendor evaluation, rate comparison, and introduced new vendors for cost-effective sourcing.
• Prepared quotations and comparison statements for all procurement items.
• Built and maintained strong relationships with manufacturing units and suppliers.
• Monitored market trends for new developments and pricing strategies related to procurement requisitions (PRs).
• Located and developed cost-effective sources for machine spares, project materials, and supply parts per technical specifications.
• Coordinated with departments to enhance efficiency and foster vendor development.

B] Engineering Documentation & Inventory

• Maintained engineering documentation both manually and through computerized systems.
• Handled critical books such as Purchase Order Book, Job Order Book, Advice Book, Inward/Outward Registers, and Inventory Stock Register.
• Managed all engineering purchases including machines, spare parts, and project materials.
• Conducted quotation collection and bidding analysis for key suppliers.
• Maintained digital records using the P2K ERP system, including stock ledger and inventory tracking.

C] Accounts Support & Coordination

• Submitted running bills, Goods Receipt Acknowledgments (GRAs), Purchase Orders, and Job Orders to the Head Office.
• Updated outstanding payment records for all vendors and suppliers.
• Communicated and coordinated with vendors through email, fax, and phone regarding payments and related issues.