Subhashini Radhakrishnan
Chennai
Summary
As a highly skilled Facilities and Office Administration professional with over 13 years of experience, I have a proven track record of managing and overseeing all aspects of office operations, including facilities management, vendor management, budgeting, and staff supervision. I possess exceptional communication and leadership skills, which have enabled me to effectively manage cross-functional teams and maintain positive relationships with stakeholders. My expertise in project management, process improvement, and risk mitigation has resulted in significant cost savings and increased operational efficiency. I am a self-motivated and results-driven individual who is committed to delivering exceptional service and exceeding expectations.
Overview
22
22
years of professional experience
Work History
Team Lead
Prodapt Solutions Pvt Ltd
CHENNAI
06.2022 - Current
- Real Estate and Projext Management
- Cafeteria Management
- Housekeeping and Pantrynoperations
- Client visit Managememt
- Budget forecast and vas acruals
- Deck for functional review
Lead 1 Office support
Global Analytics India pvt Ltd
Chennai
12.2020 - 05.2022
- Ensure smooth operation of office equipment and facilities
- Manage office supplies inventory and ordering
- Coordinate and schedule meetings and appointments
- Handle incoming and outgoing mail and packages
- Maintain accurate and organized filing systems
- Respond to inquiries and provide customer service to clients and visitors
- Assist with budget planning and expense tracking
- Train and onboard new office support staff members
- Collaborate with other departments and managers to ensure efficient workflow and communication
- Develop and implement office policies and procedures
- Supervise and manage a team of office support staff
- Collaborate with other departments to achieve organizational goals
Senior Executive Administration
The Waterbase Limited
Chennai
05.2019 - 12.2020
- Provide support to executive leadership as needed
- Plan and coordinate company events and meetings
- Manage and maintain office facilities and equipment
- Develop and maintain relationships with vendors and suppliers
- Ensure compliance with all legal and regulatory requirements
- Manage and oversee facilities and equipment maintenance and upgrades
- Oversee and manage daily operations of the organization
- Provide support to executive leadership as needed
- Plan and coordinate company events and meetings
- Manage and negotiate contracts and agreements
Asst Manager Facilities and Administration
L&T Financial Service
Chennai
08.2010 - 05.2019
- Supporting special projects and initiatives as needed
- Collaborating with other departments to ensure smooth operations and effective communication
- Providing excellent customer service to internal and external stakeholders
- Managing budgets and expenses for the department
- Ensuring compliance with safety and security regulations and policies
- Managing vendor relationships and negotiating contracts for services and supplies
- Coordinating and supervising maintenance and repair activities for the facilities
- Develop and implement strategies for improving office productivity and efficiency
- Ensure timely and accurate processing of invoices and expense reports
- Coordinate and supervise maintenance and repair activities for all facilities
- Manage and oversee daily operations of facilities and administration department
- Collaborating with other departments to ensure smooth operations and effective communication
- Coordinate office moves and space planning initiatives
- Develop and implement strategies for improving office productivity and efficiency
- Collaborating with other departments to ensure smooth operations and effective communication
- Managing budgets and expenses for the department
- Ensure compliance with environmental regulations and sustainability initiatives
- Coordinate office moves and space planning initiatives
- Develop and implement strategies for improving office productivity and efficiency
Executive Travel and Administration
Edutedh India Pvt Ltd
Chennai
09.2008 - 06.2010
- Manage office operations, including ordering supplies, maintaining equipment, and overseeing facilities maintenance
- Provide administrative support to executives, including scheduling meetings, managing calendars, and handling correspondence
- Coordinate travel itineraries and schedules for executives, ensuring timely arrival and departure
- Develop and maintain relationships with travel vendors to ensure high-quality service and cost savings
- Manage all aspects of executive travel, including booking flights, hotels, and ground transportation
Front office executive
Trimentus Technologies
Chennai
05.2007 - 08.2008
- Providing information and assistance to guests and visitors
- Handling cash and credit card transactions
- Ensuring the cleanliness and organization of the front office area
- Managing office supplies and inventory
- Handling customer inquiries and complaints
- Providing administrative support to executives and managers
- Maintaining and updating records and databases
- Handling and distributing incoming and outgoing mail and packages
- Answering and directing phone calls
- Greeting and welcoming guests and visitors
Executive Administrator
Vit consultancy India Pvt ltd
Chennai
05.2006 - 07.2007
- Manage and supervise administrative staff
- Organize and coordinate meetings and events
- Coordinate travel arrangements and prepare itineraries
- Manage and prioritize executive's calendar and schedule appointments
Housekeeping supervisor
Park Sherton
Chennai
04.2003 - 09.2006
- Adhere to all safety and sanitation guidelines and regulations
- Maintain records of cleaning schedules, staff performance, and inventory levels
- Respond to guest requests and complaints in a timely and professional manner
- Conduct regular inspections to ensure quality control and identify areas for improvement
- Monitor inventory levels and order supplies as needed
- Ensure that all rooms and common areas are cleaned and maintained to high standards
- Train new staff members on cleaning procedures and safety protocols
- Assign daily tasks and responsibilities to staff members
- Manage and supervise a team of housekeeping staff
Education
Hr executive - Hr
Xlri
Chennai, India11.2019
Xlri Hr Executive program - Hotel management
State institute of hotel management and catering technology
Chennai, India03.2003
Skills
- Ability to work independently and as part of a team
- Experience in managing vendor relationships and contracts
- Ability to develop and implement policies and procedures
- Knowledge of safety and security protocols for buildings and employees
- Experience in managing budgets and financial reporting
- Ability to manage multiple projects and tasks simultaneously
- Knowledge of building maintenance and repair procedures
- Experience in managing and coordinating office moves and renovations
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Knowledge of HR policies and procedures, including recruitment and onboarding processes
- Experienced in managing office space planning and layout
- Capable of managing office inventory and ordering supplies
- Knowledgeable in office equipment maintenance and troubleshooting
- Experienced in managing office budgets and expenses
Languages
- English, Bilingual or Proficient (C2)
- Hindi, Advanced (C1)
- Tamil, Advanced (C1)
Timeline
Team Lead
Prodapt Solutions Pvt Ltd
06.2022 - Current
Lead 1 Office support
Global Analytics India pvt Ltd
12.2020 - 05.2022
Senior Executive Administration
The Waterbase Limited
05.2019 - 12.2020
Asst Manager Facilities and Administration
L&T Financial Service
08.2010 - 05.2019
Executive Travel and Administration
Edutedh India Pvt Ltd
09.2008 - 06.2010
Front office executive
Trimentus Technologies
05.2007 - 08.2008
Executive Administrator
Vit consultancy India Pvt ltd
05.2006 - 07.2007
Housekeeping supervisor
Park Sherton
04.2003 - 09.2006
Hr executive - Hr
Xlri
Xlri Hr Executive program - Hotel management
State institute of hotel management and catering technology