Sucheta Grover

Executive Assistant Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for director.
• Correspondence / Organize Videoconferencing with both plants with agendas and create Minutes of Meetings.
• Collaborate with senior executives on strategic initiatives and projects.
• Provide insights and recommendations based on understanding of business goals and objectives.
• Represent management at external events, meetings, and conferences.
• Assisting HR department in hiring process.
• Execute and ensure necessary control of Plants at HO level.
• Payment coordination and execution as per priority.
• Handling administrative duties.
• Monitor Daily activities of both plants
• Actively participating in social media activities.
• Co-ordination with advertising agency.
• Co-ordination with designers for packing material / brochure / catalogue designing.
• Build and maintain relationships with key stakeholders, both internal and external.
• Handle sensitive information with confidentiality and discretion.
• Maintain a high level of professionalism and integrity in all interactions.
• Identify opportunities for process improvements and efficiency enhancements.
• Implement best practices to streamline administrative processes.
• Act as a liaison between senior management and other departments or teams.
• Mentor and coach junior administrative staff, fostering their professional development.

Operation Responsibilities

• Handling sale of rice bran oil and mustard oil.
• Indulge in pulses import, domestic sale and coordination.
• Coordination with Shahjahanpur and Ghazipur Plant (Rice Mill, Solvent and Biomass power Plant)
• Pending Sale Orders- Push plant team to finish pending sale orders on daily basis
• Handling the debtors of solvent plant.
• Regular interaction with PPC/Marketing/Finance/Accounts Teams in specific to reduce discrepancies charges.
• Monitor inventory levels, product description and coordinate with relevant teams to ensure sufficient stock availability to maximise sales potential.
• Work closely with suppliers and vendors to negotiate pricing, terms, and product availability.
• Develop and implement online marketing strategies to drive traffic to the website and increase sales.
• Manage the product catalogue, including product listings, descriptions, images etc.
• Utilize various digital marketing channels, including SEO, SEM, email marketing, social media, affiliate marketing, and online advertising.
• Analyze marketing campaign performance and adjust strategies as needed to optimize ROI and achieve sales targets.
• Handle Approvals from Management for Plant activities if and when required.

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Handle correspondence and communication on behalf of managing director.
• Supervise administrative staff and delegate tasks as necessary.
• Assist in the planning and execution of orders and initiatives.
• Prepare summaries and briefings on key issues and developments.
• Track order deadlines and deliverables, ensuring timely completion.
• Engagement in making purchase orders and handling the secret vendors, outsourcing material.
• Organize and maintain executive’s files, records, and documents.
• Prepare reports, presentations, and briefing materials as required.
• Serve as a point of contact for executives, handling inquiries and requests promptly.
• Communicate with exhibition authorities regarding booth specifications, deadlines, and requirements, along with all the document formalities.
• Work with designers to create an attractive and functional booth design.
• Design and produce promotional materials like brochures, flyers, and banners with graphic artists.
• Attendee and host at various wire and cable exhibitions, Interact with visitors, provide information about products and services, and noting the inquiries/orders.
• Follow up with leads and contacts generated during the exhibition.
• Research and initial drafting or editorials. Negotiating for add placements with resources.
• Identify opportunities for process improvements and efficiency enhancements.
• Implement best practices to streamline administrative processes.
• Provide support for any other tasks as assigned by senior management.
• Adapt quickly to changing priorities and handle multiple tasks simultaneously.