Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
- Managed Founder Directors' official and personal calendars, scheduling meetings and appointments.
- Coordinated domestic and foreign travel plans, handling documentation, Forex, and Visas.
- Handled call management, took notes at meetings, and managed secretarial duties.
- Answered high volume of calls and emails, screening and directing inquiries appropriately.
- Organized filing systems, maintained confidentiality of information, and managed office logistics.
- Coordinated events, managed logistics, catering, and travel arrangements for board meetings.
- Led staff and vendors to provide high-level service for owners and guests.
- Handled expenses management, including reimbursements and corporate card payments.
- Managed relationships with government clients, PSUs, and private clients across India.
- Oversaw release of advertisements in national and regional newspapers, journals, and magazines.
- Supervised creative work, managed quotations, and handled tenders and bid completion.
Email Management: High-volume handling, communication efficiency, attention to detail, confidentiality and discretion, integration with task management, collaboration and coordination, automated tools and filters
Calendar Management: Scheduling and prioritizing, coordination of meetings and events, reminder and alert systems, time zone adjustments for international engagements
Travel Arrangements: Proficient in planning both domestic and international travel, including logistics and documentation
Expense Management: Experienced in handling reimbursements, corporate card payments, and managing budgets
Technical SkillsMicrosoft Office: Working knowledge in Word, Excel, PowerPoint, OneNote
G Suite: Proficient use for various administrative tasks
Project Management Tools: Experienced with Trello, Priority Matrix, etc
Digital Proficiency: Adept at navigating the internet and quickly learning new technology platforms
Communication and Interpersonal SkillsEffective Communication: Strong skills in both written and verbal communication
Customer Service: Demonstrated ability to be friendly and supportive to clients and colleagues
Team Management: Skilled in leading and managing a team of 3, fostering a collaborative and productive work environment
Problem-Solving and Organizational SkillsResourceful Problem-Solver: Quick at identifying solutions and making informed decisions
Managing Calm under Tight Deadlines: Efficient in working under pressure while maintaining focus and productivity
Detail-Oriented: Keen attention to detail, ensuring accuracy and organization in tasks
Professional and Leadership QualitiesTrustworthiness: Highly reliable in handling confidential information
Proactive: Known for taking initiative and being a self-starter
Leadership: Demonstrated abilities in managing projects and guiding team members towards achieving organizational goals
Event and Project ManagementEvent Planning: Medium level proficiency in organizing meetings, events, and conferences, ensuring smooth execution
Project Oversight: Experience in overseeing projects from initiation to completion, ensuring objectives are met