Sudisha Shetty

Associate Specialist

• Daily Invoice Processing: Accurately processed and validated invoices daily, ensuring all transactions were recorded and discrepancies resolved promptly to maintain financial integrity.
• Vendor Management : Managed National vendor transactions and led the transition of transactions from WNS to XPO. Cleared 900 past-due invoices within three months, demonstrating strong organizational and problem-solving abilities.
• Month-End PO Closing: Responsible for closing purchase orders (PO) at month-end, ensuring POs were processed on time to support accurate financial reporting and smooth business operations.
• Coupa Invoice Processing: Processed and reviewed Coupa invoices to ensure compliance with company policies and procedures, maintaining accurate records for audit and reporting purposes.
• Dispute Resolution: Investigated discrepancies in vendor invoices, and collaborated with internal teams to resolve issues promptly, ensuring that all discrepancies were cleared, and vendor relationships were maintained.
• Award Recognition: Received an award for exceptional performance in clearing 900 past-due Toyota invoices within three months, showcasing high-level problem-solving skills.
• Reporting and Documentation: Assisted in preparing reports for internal teams, offering insights into invoice processing and vendor performance to inform decision-making.
• Cross-Functional Collaboration: Worked closely with procurement, finance, and other departments to ensure the smooth processing of invoices, and timely resolution of purchase order or vendor invoice issues.

Specialist

• Invoice Discrepancy Resolution: Liaised cross-functionally with procurement and inventory teams to investigate and resolve discrepancies related to damaged goods or unissued stock, ensuring accurate financial reporting.
• Compliance & Audits: Maintained meticulous records of reimbursement transactions and exception cases to support internal audits and ensure adherence to company policies.
• Invoice Processing Improvements: Identified root causes of delayed invoice processing, implemented corrective action plans, and significantly improved invoice cycle times.
• Month-End & Year-End Closing: Supported month-end and year-end closing activities, verifying that all reimbursement-related entries were accurately processed to contribute to timely financial statements.
• Reconciliation: Reconciled debit and credit memos with open invoices in collaboration with the finance team, ensuring accurate ledger balances.
• Process Optimization: Authored internal SOPs and guides for handling common reimbursement exceptions and check-related queries, promoting consistent and efficient processes.
• System & Workflow Enhancement: Recommended and implemented workflow and system improvements based on recurring invoice issues, reducing delays, and manual intervention.
• ERP System Management: Utilized Oracle and Cetaris ERP systems to track the lifecycle of invoices, update reimbursement statuses, and maintain data accuracy across financial systems.