Suhani Mahajan

Certified Company Secretary with 7 years of experience in Indian and international trust and corporate management firms. I specialize in ensuring compliance with legal requirements and regulations while upholding high standards of corporate governance along with AML risk management. A skilled communicator, I excel at building strong relationships with clients, understanding their unique needs, and assisting them with entity setup and structuring. My expertise also extends to streamlining governance and compliance processes in accordance with local laws, ensuring smooth operations and minimizing risks for clients. Adept at client onboarding, risk assessment, and regulatory liaison. Proven ability to lead board meetings, streamline compliance workflows, and maintain high ethical standards in fast-paced, cross-border environments.

• Prepared a wide range of legal documents for client companies, including resolutions, powers of attorney, service agreements, AGM documentation, etc
• Managed filings with regulatory portals, including company formation, director appointments/resignations, shareholder changes, and more
• Client outreach for assisting with corporate governance of global, multi-jurisdictional activities
• Successfully led and facilitated board meetings, documented meeting minutes, and captured discussions, decisions, and assigned action items
• Ensured the accuracy and adequacy of client information using internal software, collaborating with account managers to maintain an up-to-date client database
• Migration process from various jurisdictions, ensuring compliance with local laws and regulations, prepared SOPs outlining processes related to foreign laws to streamline compliance efforts
• Liaised with clients and internal stakeholders (directors, registries, banks) to provide tailored solutions and advice, facilitating effective communication and action
• Liaising and corresponding with various statutory authorities, i.e. RBI (Reserve Bank of India), ROC (Registrar of Companies), and RD (Regional Directors)
• Prepared documents for raising capital through rights issues; ensured compliance with FEMA (FC-GPR, FC-TRS)
• Developed CSR policy and established CSR committee, ensuring compliance
• Submission of documents to the auditors, preparation of a proper response to the queries, follow-up review of the report, and taking corrective measures to ensure proper compliance
• Preparation of annual report, statutory registers, and records required under the Companies Act, 2013
• Independently handled the quarterly, half-yearly, and annual compliance of listed companies
• Preparation of dissolution, liquidation, or strike-off documents when the company decides to close business

• Preparation and completion of documentation for onboarding clients, including screenings, KYC checks, and preparation of onboarding forms, collaborated with cross-border teams for global onboarding and AML reviews
• Conducted ongoing customer due diligence and file periodic reviews, including maintaining and updating AML/KYC information for existing clients
• Validates customers' business purpose, legitimacy, and analyzes any transactions that appear unusual based on the customer’s profile, risk ranks the customer based on assessment of the risk profile of the customer, and advanced alerts post-background checks using databases like World-Check, risk engines, and various company search websites
• Ensured periodic compliance with CIP requirements, customer due diligence, and enhanced due diligence policies in accordance with KYC norms for specific countries
• Monitored transaction activities both inward and outward, and conducted investigations for suspicious activities while assisting in funding for globally based entities
• Conducted PEP and adverse media screenings, and updated client risk ratings
• Reviewed and validated KYC documentation for high-net-worth individuals (HNIs) and corporate clients
• Updating and reviewing the structures of complex entities

• Compliance Tools – Viewpoint, Laserfiche, 5 Series, CARE, World Check
• Regulatory platforms - MCA21, Companies House (UK), DIFC, ADGM, Guernsey Registry, Dubai Freezone
• Filing and Documentation - Board Pack Preparation, Corporate Registers, Statutory Filings
• Legal and Financial - MS Word, MS Excel, Power Point, Docu Sign

• Teamwork, Ownership and High Emotional Intelligence
• Communicative
• Adaptability, flexibility, and problem-solving approach
• Continuous Learning Mindset and Self Motivated