Enterprise Software’s ERPNEXT
SUJAN PILLAI
OPERATION & ADMIN EXECUTIVE
Kollam,Kerala
Summary
Accomplished, Innovative, profit-oriented Operation & Admin Executive with 8+ years of experience in Operation Management, Sales, Customer service,Supply Chain Management, Logistic Documentation, Business Analysis, Coordination and Administrative Support. A notable capacity for streamlining and optimizing operational efficiencies within fast-paced service environments is underpinned by an aptitude for driving multiple financial and administrative workflows to timely execution. Highly detail-oriented for business intelligence, data analysis and presenting ideas/business plans for executive level decision-making. Strong work ethic and commitment for compliance with professional codes, regulations and company’s policies.
Overview
9
9
years of professional experience
4
4
Languages
Work History
Associate Officer – Operation Executive - Projects
Vision Safety LLC - IMDAAD
02.2021 - 11.2023
- Co-ordinating with Project Manager & Project Engineers, convey messages & instructions between them.
- Co-ordinating with Project Manager & Project Engineers & Technicians, convey messages & instructions between them.
- Co-ordinating with HR for new employee CV screening,preliminary interview , Onboarding , Induction and OJT.
- Evaluated staff performance and provided coaching to address inefficiencies.
- Co-ordinating with Project Manager, Project Engineers, Procurement, Accounts Payables & convey messages & instructions between them.
- Preparing Purchase Requisition for Project Engineers & Project Manager as per instructions.
- Preparing GRN for Project Engineers as per instructions.
- Co-ordinating suppliers for materials, giving GRN to suppliers when they ask.
- Assisting Project Engineers & Design team to take drawing’s Printouts required.
- Assist design team to prepare Material submittals, Pre-Qualification etc.
- Assist HC for payroll by preparing Attendance and Overtime sheet.
- Assist Project Manager & Project Engineers to prepare the reply to letters as per their instruction and project requirement.
- Co-ordinating with store for receiving the material at store and arrange the material for delivery to project sites, as majority of the small value or small size material will come to store only.
- Assist Account Receivables team with cheque collection if the payment is for project team.
- Prepare the pettycash statement as per requirement.
- Maintained database systems to track and analyze operational data.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
- Educated staff on organizational mission and goals to help employees achieve success.
- Supported creation of detailed, technical financial models to value potential acquisition targets.
- Generated reports detailing findings and recommendations.
- Assist Project Manager to create and manage project plans, timelines and budgets.
Sales Coordinator cum Purchase Assistant
Techno Fiber Middle East Marine Services (FZE)
08.2018 - 01.2020
- As Sales Coordinator: Contacted potential or existing customers to inform them about a product or service
- Recorded and administered sales and forwarded them to the relevant department
- Estimated the prices based on pre inspection report from service team
- Quoted to the customers as per their enquiries and followed up with clients for the quoted items
- In-charge of all documents of the entire vessel, filling records, letters, Forms, Certificates etc
- Supported the Sales team and verified the service reports / Delivery order for each job after completion
- Allotted the technical team based on their specialization, executed task timely in vessel departure
- Took care of daily operations like scheduling technical teams to day-to-day work
- As Operation Executive: Checking the vessel Schedules like ETA, ETB, maximum stay of a vessel, ETD for proper attendance of vessels for finishing the job at proper time
- Co-ordination with client/vendors via email/ telephone for service and supplies
- Co-ordinated with vessel agents for technician's visa application, offshore passport cargo passes
- Co-ordinated arrangements meet transport / hotel] for technicians going outside UAE port jobs
- Arranged CID approval for Technicians at Fujairah Ports, Khorfakkan Ports and RAK ports with the co-ordination of vessel agents and assisted Operation Manager and Technical Manager.
Purchase Assistant cum Logistic Assistant
Techload General Trading LLC
03.2015 - 03.2018
- As Purchase Assistant: Prepared the purchase orders to procure the materials from suppliers
- Conferred with engineers, customers, and others to discuss existing or potential engineering
- Maintained and updated records, reports and datasheets on a periodic basis
- Sort out the top 3 quotes from the suppliers / service providers
- Purchased the materials from both Local /International market as per client's specifications
- Assisted in arranging office supplies and kept contacts of the entire database for this unit
- Negotiated the price & credit terms from suppliers to get the best discount on the offered price
- Floating the enquiry to various suppliers / service providers for the getting the prices of relevant RFQ's given from the client
- As Logistic Assistant: Managed stock levels, delivery times and transportation
- Used associated information systems to coordinate and control the order
- Used data from IT systems to evaluate performance and quality and to plan improvements & manage staff
- Allocated and managed staff resources according to changing needs
- Co-ordinated with Finance Department for preparation L/C
- Co-ordinated with Supplier for Commercial Invoice, BL copy, Packing Slip, certificate
- Co-ordinated with Clearing Agent for faster Customs Clearance of Consignments.
Education
MBA - HR & Marketing
University Of Kerala - Trivandrum
B.Tech Equiv - Computer Science & Engineering
Institution of Engineers (India) – Kolkata
Skills
Good project management skills and understanding of coordination, facilitation & supportundefined
Personal Information
Nationality: Indian
References
- Mr. Manojkumar K, Operation Manager, Technofiber Middle East Marine Services, Dubai, +971 556671450
- Mr. Vibin Chacko, Admin/Finance Manager, TECHLOAD General Trading LLC, Sharjah, +971 501524394 / +971 506325620
Software
Enterprise Software’s NETSUITE
Enterprise Software’s ORACLE
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Associate Officer – Operation Executive - Projects
Vision Safety LLC - IMDAAD
02.2021 - 11.2023
Sales Coordinator cum Purchase Assistant
Techno Fiber Middle East Marine Services (FZE)
08.2018 - 01.2020
Purchase Assistant cum Logistic Assistant
Techload General Trading LLC
03.2015 - 03.2018
MBA - HR & Marketing
University Of Kerala - Trivandrum
B.Tech Equiv - Computer Science & Engineering
Institution of Engineers (India) – Kolkata
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