SUJEET SHARMA

Working with client Gongcha LLC and Starbucks Corporation as a Senior Finance Executive (QuickBooks and NetSuite software).

• Posting sales in QuickBooks after pulling up a report from Oracle Software.
• Handling AP/AR works from beginning to end.
• Posting all vendor bills in QuickBooks on a daily basis.
• Bank feeds on a daily basis of all banks of Starbucks in QuickBooks.
• Prepare and share the unpaid bills report with my manager for payment on a weekly basis. After payment is done, settle in QuickBooks.
• Posting of payroll entries on a weekly basis in QuickBooks.
• Prepare Sales Reconciliation (Oracle vs. QuickBooks) to match.
• Prepare all bank reconciliations at month-end.
• Prepare credit card reconciliations at month-end.
• Reconciliations of vendor statements with the ledger at month-end.
• Posting of employees' tips in QuickBooks at month-end.
• Posting sales tax entries in QuickBooks at month-end.
• Postings of recurring nature expenses in QuickBooks, such as credit card charges, royalties, advertisement expenses, and other expenses like rent, etc.
• Share locations, wise royalty, and advertisement schedule with my manager for collections.
• Prepare a comparison of the P&L account month-wise for scrutiny (if something is missed regarding recurring nature expenses).
• Prepare a monthly business review for all locations of Starbucks in Excel workbooks, with ratios for the directors of the company to review the business (balance sheet, P&L account) - month-wise and location-wise comparison.
• Involved in annual USA audit workings.
• Developed policies and procedures for all aspects of the finance department.
• Collaborated with external auditors during periodic audits of company finances.
• Managed day-to-day accounting operations including accounts payable and receivable, payroll, taxes, budgeting.
• Monitored performance against budget targets on a regular basis and reported any variances.
• Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
• Created and updated financial reports on frequent basis to present information to leadership teams.
• Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
• Coordinated preparation of external audit materials and external financial reporting.

▪ Working for USA accounting and have good hold/knowledge on all USA tax terms “1099, C2C and W2”. Also have a good hold on Profit & Loss and Balance sheet. Invoicing to Client every month for more than $1 million. (“Have experienced to handle vast type of consultants and semi-monthly payroll functions and payment for the same”)

▪ Very well used in all management reports (MIS), Payroll functions, 1099 reports, along with that have decent knowledge of “Oracle Netsuite, Tally ERP9, ADPTotal Source and KEKA HR” .

▪ The key responsibility is performing on P&L and projection, accounts payable as well as receivable functions, journal ledger entries, expense booking, manage vendor accounts, generating weekly demand checks, semi- monthly payroll functions Etc. Maintaining various management reports were of absolute importance and as a senior team member I was responsible for monitoring all these and make sure that the result will always be positive.

▪ Apart from accounts payable and receivable check and process all the “Client and Vendor invoices” , Vendor payment, online bank payments, maintain daily bank/book balance, Documentation, taking care of timesheets for all the consultants , prepare year ending reports like 1099, state wise etc.

Other critical responsibilities –

▪ Prepare and assist financial statements, including MIS, schedules, income statement, balance sheets, cash flow and KPIs.

▪ Collaborate with management and stakeholders for annual budgets and forecasts.

▪ Participate in all bookkeeping and accounting activities for the group and ensure accurate and timely financial recording.

▪ Monitor and analyze financial data to ensure compliance with accounting principles and regulatory requirements.

▪ Provide financial insights and recommendations based on analysis and projections.

▪ Ensure related compliance with financial regulations, accounting standards, and internal controls.

▪ Conduct variance analysis to highlight and address deviations from budget. Manage the areas like general ledger, accounts payable, accounts receivable, and other financial functions.

▪ Communicate with different departments like Operations, compliance, Sales Etc. to get issues resolved.

▪ Billing the clients on the basis of actual burns of the team for a particular project.

USA WORKINGS

• Working on USA Payroll from beginning to End Like Collection of Timesheets through Email, Call follow Ups etc for W2 ,1099, C2C Candidates of Clients Project & Internal Employees of the Company.
• Filling of Timesheets with hours (W2,C2C & 1099 Candidates) in Quick books Time & Process the USA Payroll through ADP & Final Sharing of Payroll to the Director of the Company for Approval.
• Managing Payroll Adjustments & Expenses Reimbursements & PTO Adjusments of the Candidates.
• Maintain employee confidentiality and protect payroll operations by keeping all private information confidential.
• Maintain Invoices & Payments Reconciliation Sheet through Workday for the Company.
• Maintain Employees wise & Project wise margin sheet with the support of Bill Rate & Pay Rate.
• Handling Invoices Workings of the Company to be send to the Various clients of the company in USA.

INDIAN WORKINGS

• Handling employees statutory compliance (PF / ESIC ) related data & filings respectively before due dates.
• Handling Invoices Workings of the Company to be send to the Various clients of the company in USA(Sister Concern).
• Handling Track Record of AP/AR of the company for Receipts & Payments.
• Deposition of Advance tax of the company(Sister Concern)
• Handling GST Returns Filing & Compliances related to GST refund for the Company(GSTR1 & GSTR3B).
• Handling Indian Payroll from Begining to end in our HRMS Software (KEKA).
• Registration & Termination of Employees in HRMS Software.
• Preparation of TDS workings of Employees & Contractors & other Sections applicable & Deposition of Challan and ensure timely filings of TDS Returns.
• Bookkeeping & Accounting in Quick Books Online Software earlier & now in ZOHO Books.
• Generation & Sharing of Form 16 for the employees & Contractors as well.
• Supported and delivered compliant, accurate monthly payroll and associated pension schemes.
• Reconciled monthly payroll, working closely with reporting team on net pay, advances and pensions.
• Executed employee contract adjustments to reflect promotions or wage increases.
• Oversaw administration of time clock and attendance systems, monitoring for accuracy and time-theft.
• Managed payroll inboxes, providing timely responses to queries and escalating issues to HR as required.
• Handled data relating to additional ad hoc payments for bonuses, commissions and overtime hours.
• Processed sick leave, maternity leave and bereavement forms and maintained related files.
• Collaborated with HR to effectively manage absence reporting, updating staff payments accordingly.
• Processed court-ordered statutory payments related to parental leave and SSP.
• Supported end-to-end payroll for high-volume headcounts, processing accurately and efficiently.
• Served as main point-of-contact for employee payroll and benefits enquiries, clarifying enrollment periods and wage discrepancies.
• Reviewed approved hours to verify payment accuracy.
• Checked payslips and reports to support payroll validation and reconciliation processes.
• Prepared and processed monthly and bi-weekly payroll documentation for timely disbursement.
• Verified time sheets, reconciling hours against established department budgets.
• Assisted with adjustments to payroll deductions and employee tax information.
• Reviewed and completed exit interview paperwork for resigning employees.
• Complied with contractual and statutory obligations related to amendments and pensions.
• Supported HR with new hire functions, adding employee information to company databases,
• Monitored payroll queries for repeat issues, logging precisely to enable process improvements.

• Bookkeeping & Accounting & Balance sheet Finalization of various Individuals Partnership firms & Pvt Ltd Companies in Tally Prime.
• Income Tax Audits of various Individual, Partnernship firms & Pvt Ltd companies.
• GST Audits of Individual, Parternship firms Pvt Ltd Companies.
• TDS Return Filings of the various Clients.
• ITR filings, GST return filings of various Individauls Partnership firms & Pvt Ltd Companies.

Statutory Audits of Various PSU's & Listed Companies

• National fertilizer Ltd
• Sun pharmaceuticals Ltd.
• Infinite computer solutions Ltd.
• Blue Heaven Cosmetics Ltd.

Internal Audits

• Concurrent Audits of PNB Bank, Kotak Mahindra bank, Canara bank.
• NTPC Ltd.
• Power Grid
• HUDA (Govt Audit)

Tax Audits of Various Private Clients & Balancesheet Finalization & ITR Return Filings.