Sumita Raisinghani

Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

• 2023-08-01, 2024-06-30, Bakshi Group of Companies- Central Park Resorts, Executive Assistant to the Promoter, Provide high-level administrative support to the promoter, assisting with day-to-day tasks and responsibilities., Manage and organize the promoter's calendar, scheduling appointments, meetings, and events to optimize their time and priorities., Handle incoming and outgoing communications, including emails, phone calls, and messages, and prioritize them based on urgency and importance., Coordinate and manage travel logistics, including booking flights, accommodations, transportation, and creating detailed itineraries for business and personal trips., Schedule and prepare for meetings, ensuring all necessary materials and information are available. Attend meetings when necessary and take notes or minutes., Draft, edit, and proofread documents such as presentations, reports, speeches, and correspondence on behalf of the promoter., Handle sensitive and confidential information with the highest level of discretion and maintain a strong sense of confidentiality., Assist in managing the promoter's expenses, reimbursements, and financial records, working closely with the finance department., Build and maintain positive relationships with stakeholders, clients, partners, and other key individuals on behalf of the promoter., Provide support for special projects or initiatives led by the promoter, including research, coordination, and follow-up as needed., Plan and organize events, meetings, or functions hosted by the promoter, ensuring all details are well-coordinated and executed successfully., Liaise with other team members and departments to facilitate effective communication and collaboration, ensuring the promoter's directives are carried out efficiently., Act as a problem solver, addressing issues and challenges that arise in the promoter's day-to-day activities., Organize and maintain documents, files, and information related to the promoter's work, making it easily accessible when needed., Be flexible and ready to handle various ad hoc tasks and responsibilities that may arise in a dynamic work environment., Stay updated on industry trends, business developments, and other relevant information that may impact the promoter's work., Be proficient in using technology and software tools to enhance efficiency, including communication tools, project management software, and office productivity suites., Manage access to the promoter, screening and prioritizing requests and interactions to manage their time effectively.
• 2018-02-01, 2023-07-31, Vedanta Limited, Executive Assistant to Group CFO, Responsible for scheduling and managing the Group-CFO's calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office., Organizes and coordinates international/domestic travel and related requirements to include: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports. Ensures that all travel arrangements are in compliance., Process and track expense reports and reimbursements. Petty cash settlement., Organizing end to end events like Town halls, Teambuilding, Team Bashes, Team Dinners, Off sites., Managing Personal Portfolio's (House rents, Credit cards payments, Telephone bills, visas, travel, confidential filing etc.)., Supports and coordinates Audit, Finance, Investment and other Committee meeting arrangements including teleconferences and TP/VC set up as required. Coordinates, plans, and organizes small-to large-scale meetings., Performs various administrative duties to include but not limited to- transcribing dictation, scanning, copying, faxing, filing, and data entry. Collects and opens mail addressed to the Finance/Accounting, forwards correspondence to appropriate staff for action., Handling Senior Leadership visits including preparation of agenda, hotel and transportation arrangements managing the visit end to end., Maintaining holiday list, leave tracker, travel record. Performs other duties as required and/or assigned.

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