Sunil Gaikwad
Pune
Summary
I am a hard working motivated enthusiastic administrative assistant with a proven record in business administration and project management. I always to strive to achieve the highest standard possible, at major given task as per condition. Particularly when dealing with multiple projects and priorities at the same time.
Overview
11
11
years of professional experience
Work History
Assistant Facility Manger-Soft Services (General Admin)
Jones Lang LaSalle
Pune, Maharashtra
05.2024 - 04.2025
- Overseeing procurement process as per company procurement policy.
- Vendor Management.
- Timely basis invoice processing along with supporting documents.
- Inventory Management.
- Preparing MMR Deck and sharing to FM operation every month.
- Resolving the tickets in timely manner within TAT.
- Cafeteria management-Oversee cafeteria services are delivered by vendor as per agreed SLA.
- SLA and KPI score card preparation and evaluate the same with contractors on monthly basis.
- Take daily rounds, identify observations and getting closed towards up keeping of the facility.
- Arranging necessary requirements raised by the clients for high profile client visits.
- Maintaining of all logbooks, service reports etc. and produce as and when required for clients, audits.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Greeted guests in with friendliness and professionalism.
- Assisted manager in all aspects of business operations.
- Assisted clients with daily living needs to maintain self-esteem and general wellness.
- Trained and supervised employees on office policies and procedures.
- Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
- Managed data and correspondence to secure information across complex landscapes of organizational departments.
- Performed wide-ranging administrative, financial and service-related functions.
Facility Manger-Soft Services (General Admin)
Reliance Jio
Nagpur, Maharashtra
11.2023 - 05.2024
- Overseeing procurement process as per company procurement policy.
- Vendor Management.
- Timely basis invoice processing along with supporting documents.
- Inventory Management.
- Preparing 52 week PPM calendar for MEP equipment's, soft service and ensure activities are carried out timely manner.
- Preparing MMR Deck and sharing to VP operation every month.
- Timely updating the Budget sheet for particular year and sending for review.
- Oversee security services and conduct surprise audit regularly.
- Resolving the tickets in timely manner within TAT.
- Ensure COVID19 protocols are being effectively followed in premises.
- Cafeteria management-Oversee cafeteria services are delivered by vendor as per agreed SLA.
- SLA and KPI scorecard preparation and evaluate the same with contractors on monthly basis.
- Take daily rounds; identify observations and getting closer towards up keeping of the facility.
- Arranging necessary requirements raised by the clients for high profile client visits.
- Sending monthly material indents to VP operations along with necessary supporting documents.
- Petty cash management-sending monthly balance and expenditure sheet to VP operations.
- Monthly reconciliation of Access cards and Visitor badges to be done.
- Maintaining of all logbooks, service reports etc. and produce as and when required for clients, audits.
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Maintained inventory and ordered supplies to keep facility resources readily available.
- Tracked and documented operational and financial records to perform analysis of performance and costs.
- Oversaw finances and made recommendations to reach or exceed budget in unforeseen circumstances.
- Created and implemented operational policies, processes and procedures to keep facilities running smoothly.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Maintained facility grounds, equipment, and safety compliance.
- Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
- Oversaw annual budget to handle supply, labor and maintenance needs.
Senior Executive-Tech & Soft Services (General Admin)
Tandem Allied Services Pvt. Ltd
Bengaluru , Karnataka
12.2020 - 11.2023
- Overseeing procurement process as per company procurement policy.
- Vendor Management.
- Timely basis invoice processing along with supporting documents.
- Inventory Management.
- Preparing 52 week PPM calendar for MEP equipment's, soft service and ensure activities are carried out timely manner.
- Preparing MMR Deck and sharing to VP operation every month.
- Timely updating the Budget sheet for particular year and sending for review.
- Preparing EBDG bill sending to the clients monthly wise.
- Assist FM for budgeting for that particular year.
- Oversee security services and conduct surprise audit regularly.
- Resolving the tickets in timely manner within TAT.
- Ensure COVID19 protocols are being effectively followed in premises.
- Cafeteria management-Oversee cafeteria services are delivered by vendor as per agreed SLA.
- SLA and KPI scorecard preparation and evaluate the same with contractors on monthly basis.
- Take daily rounds; identify observations and getting closer towards up keeping of the facility.
- Arranging necessary requirements raised by the clients for high profile client visits.
- Sending monthly material indents to VP operations along with necessary supporting documents.
- Petty cash management-sending monthly balance and expenditure sheet to VP operations.
- Follow up with finance team for timely payment to all vendors/services rendered.
- Preparing and sharing weekly, monthly reports to FM, VP.
- Maintaining all compliance documents as per Govt and local authorities like CIEG, Pollution controls board etc.
- Monthly reconciliation of Access cards and Visitor badges to be done.
- Maintaining of all logbooks, service reports etc. and produce as and when required for clients, audits.
- Ensuring all the MEP equipment's and other equipment's are up and running by checking regularly.
- In case if any equipment is down, log complaint and push for rectification as soon as possible to minimize downtime of the equipment.
- Supervising HK team, Security team, M&E Team, Valet drivers and junior facility executive.
- Responsible for conducting Fire drills.
- Ensuring BCP preparedness as and when required.
- Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Reduced waste and pursued revenue development strategies to keep department aligned with sales and profit targets.
- Launched quality assurance practices for each phase of development
- Planned, created, tested and deployed system life cycle methodology to produce high quality systems to meet and exceed customer expectations.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Leveraged data and analytics to make informed decisions and drive business improvements.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
Facility Executive-Soft service
MANPOWER GROUP(Client-JLL-CAPGEMINI PVT. LTD)
Bengaluru , Karnataka
08.2016 - 10.2020
- Vendor Management.
- Oversee preventive maintenance to be done without deviation as per 52-week PPM calendar.
- Asset management.
- Oversee cleaning activity to be done as per 52-week HK cleaning calendar.
- Oversee mail room management.
- Cafeteria management.
- Supervise hard services and soft services and make sure they deliver as per agreed SLA.
- Preparing monthly & Weekly Report.
- Reporting daily activities to facility manager.
- Handling common mail box on priority basis.
- Helpdesk management and resolving the work orders raised in fixed TAT.
- Take daily rounds, identify observations and getting it closed towards up keeping of the facility.
- Arranging necessary requirements raised by the clients for high profile client visits.
- Handling the VC room and meeting room booking requests.
- Arranging monthly MOM with the vendors.
- Maintenance of Attendance.
- Work Allocation.
- Maintains organization staff.
- Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
- Served as point of contact for internal and external customers seeking support and information.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
- Enforced compliance with applicable health, safety and environmental regulations to reduce risks.
- Conducted regular facility inspections to identify repair needs or improvements.
- Collaborated with other departments to foster efficient use of facility space and resources.
- Scheduled, coordinated and supervised all facility-related tasks and activities to monitor performance.
- Provided support and services related to mail and deliveries.
- Assisted with meetings and conference room reservations.
- Updated tracking system monitoring facilities-related materials, supplies and equipment.
ADMIN EXECUTIVE
Altisource Business Solution Pvt. Ltd
Bangalore, Karnataka
01.2014 - 07.2016
- Prepared shift roaster for employee's transportation.
- Asset Management.
- Oversee mailroom management.
- Cafeteria Management.
- Supervise hard services and soft services and make sure they deliver as per agreed SLA.
- Reporting daily activities to facility manager.
- Helpdesk management and resolving the work orders raised in fixed TAT.
- Making daily reports for information to various levels.
- Take daily rounds, identify observations and get it closed towards up keeping of the facility.
- Manage escalations on the highest priority until the issue is solved.
- Ensure all the work orders given are closed within TAT.
- Responsible to give induction to new joiners and train them up.
- Maintained protocol throughout routine work days and special events.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Reviewed information, created models, and contributed to decision-making process by forecasting trends.
- Collected data, input records, and protected electronic files.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Prepared budgets with forecasts and projections.
- Organized and supervised office event planning and building renovations.
- Updated reports, managed accounts, and generated reports for company database.
- Trained employees in company and regulatory compliance requirements to promote conformance.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Education
NIIT -
NIIT College
Nagpur01.2009
BCOM -
Govt Autonomous
Bhopal01.2007
12th -
Govt Autonomus
01.2004
10th -
CBSE
01.2002
Skills
- Teamwork
- Problem Solving
- HVAC Equipments
- Vendor Management
- Security Operation
- Housekeeping Management
- Cafeteria Management
- Billing Management
- Event Management
- STP Operation
- Helpdesk Management
- Time Management
Accomplishments
- Best Performer of the quarter in Q2 2015 in Altisource.
- Recognized by college for scoring 65 marks in HTML subject at NIIT.
Disclaimer
I do hereby declare that the above given information is true to the best of my knowledge. References will be produced whenever requested.
Languages
- Kannada
- English
- Hindi
- Marathi
Personal Information
- Date of Birth: 02/25/84
- Gender: Male
- Nationality: Indian
- Marital Status: Married
Timeline
Assistant Facility Manger-Soft Services (General Admin)
Jones Lang LaSalle
05.2024 - 04.2025
Facility Manger-Soft Services (General Admin)
Reliance Jio
11.2023 - 05.2024
Senior Executive-Tech & Soft Services (General Admin)
Tandem Allied Services Pvt. Ltd
12.2020 - 11.2023
Facility Executive-Soft service
MANPOWER GROUP(Client-JLL-CAPGEMINI PVT. LTD)
08.2016 - 10.2020
ADMIN EXECUTIVE
Altisource Business Solution Pvt. Ltd
01.2014 - 07.2016
NIIT -
NIIT College
BCOM -
Govt Autonomous
12th -
Govt Autonomus
10th -
CBSE