Sunilkumar Ullattuthodiyil
Kurukshetra
Summary
Dynamic Chief Administrative Officer at the National Institute of Design Haryana, skilled in strategic planning and organizational leadership. Successfully optimized supply chains, reducing costs while enhancing efficiency. Proven ability to foster vendor relationships and lead teams, ensuring compliance and driving operational excellence. Committed to achieving long-term goals through effective policy development and conflict resolution.
Overview
34
34
years of professional experience
Work History
Chief Administrative Officer
National Institute of Design Hrayana
Kurukshetra
01.2020 - Current
- Provided organizational leadership and collaborated with executive partners to establish long-term goals, strategies and company policies.
- Optimized supply chain to reduce materials costs and improve distribution.
- Oversaw hiring processes from job postings through onboarding; maintained employee records according to legal requirements.
- Maintained relationships with external partners such as vendors, suppliers, contractors.
- Developed and implemented policies, procedures, and practices to ensure efficient operations of the organization.
- Signed and approved budgets for new funding and program initiatives.
- Coordinated communication between internal departments to ensure accurate information flow throughout the organization.
- Tracked third-party litigation cases and complaints potentially developing into litigation to resolve issues early at minimal cost and with minimal negative public exposure.
- Supervised administrative staff to ensure tasks were completed accurately and efficiently according to established timelines.
- Organized and coordinated administrative activities such as board meetings, staff meetings, budgeting, financial management, personnel management, recordkeeping, and compliance with applicable laws.
- Guided and oversaw operation of subsidiary staffing company, providing support for selection, training and assignment of temporary staff and participating in new employee onboarding.
- Drafted correspondence on behalf of senior leadership; responded promptly to inquiries from customers or clients.
- Provided guidance and support to department heads in order to maximize efficiency and effectiveness of their teams.
- Managed the day-to-day operations of the organization including supervision of staff and volunteers.
Deputy Director (Admin)
Marine Products Development Authority
Kochi
02.2013 - 01.2020
- Implemented process improvements to increase efficiency and effectiveness.
- Optimized supply chain to reduce materials costs and improve distribution.
- Managed inventory and resources to ensure availability and cost-effectiveness.
- Facilitated dispute resolution among team members as needed.
- Managed communication between department heads and senior management.
- Recruited, trained, supervised, coached and evaluated personnel.
- Collaborated across company branches to manage local accounts communications, understand business plans, and service needs for high-profile clients.
- Represented the department at meetings, conferences, workshops.
- Met with stakeholders to address issues and implement solutions.
- Developed and maintained relationships with external partners and vendors.
- Maintained compliance with industry regulations and organizational policies.
- Assisted in the coordination of special events and corporate functions.
- Oversaw purchasing and inventory to retain physical assets.
- Created a culture of accountability within the organization.
- Represented company at professional conferences and networking events, appearing on behalf of professionals and entire company to build image and foster new connections.
- Facilitated team meetings to discuss progress and address challenges.
Asst Stores & Purchase Officer
NIEPMD
Chennai
05.2007 - 02.2013
- Tracked and approved procurement plans and inventory levels.
- Conducted in-depth market analyses to make well-informed business decisions.
- Maintained records of purchases, pricing and other important data.
- Negotiated contracts with suppliers to secure advantageous terms.
- Prepared detailed reports summarizing purchases made over a given period of time.
- Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services.
- Selected and negotiated contracts with supply vendors to obtain top-notch pricing on materials and items.
- Developed and implemented strategic purchasing plans to meet company objectives.
- Monitored and forecasted upcoming levels of demand to maintain optimal inventory levels.
- Negotiated contracts with outside providers to minimize costs to company and customers.
- Sourced new vendors for purchasing needs.
- Attended trade shows, exhibitions, conferences as required in order to source new suppliers.
- Coordinated with internal departments to identify needs and develop purchase orders accordingly.
- Inspected delivered items against purchase order specifications prior to acceptance.
- Collaborated closely with Accounts Payable personnel to resolve discrepancies in invoices or payments promptly.
- Reviewed purchase orders for accuracy and compliance with company policies.
- Managed and mentored purchasing department staff to enhance team performance.
- Developed long-term relationships with key suppliers to ensure competitive pricing and quality products.
- Developed and maintained an up-to-date database of suppliers, products, and prices.
- Initiated purchasing action plans to increase timely delivery of materials.
- Updated management regularly regarding status of pending orders or deliveries.
- Submitted and filed sales and purchasing reports on weekly basis.
Airman (Combatant Soldier)
India Airforce
Various
09.1991 - 05.2007
- Coordinated logistics for unit movements, including transport and supply requisitions.
- Maintained accountability of assigned equipment and supplies to ensure readiness for operations.
- Performed inspections to keep equipment in working order.
- Ensured compliance with applicable laws, policies, and regulations while executing operations.
- Secured and protected air, land and sea positions from enemy attack.
- Completed basic and advanced combat training courses, mastering individual soldier skills.
- Engaged in continuous education on military law, ethics, and conduct standards.
- Organized logistics for field exercises including transportation coordination and supply management.
- Followed orders and carried out mission directives with professionalism and compassion despite chaotic and emotionally stressful circumstances.
- Updated and maintained databases with current information.
Education
CS (nter) - Corporate Laws &Accounts
Institute of Company Secretaries of India
New Delhi, India12-2000
Bachelor of Arts - Economics
CSJM University
Kanpur, India05-1997
Skills
- Organizational leadership
- Policy development
- Compliance management
- Employee recruitment
- Vendor management
- Strategic planning
- Conflict resolution
- Staff management
Languages
Malayalam
First Language
English
Upper Intermediate (B2)
B2
Hindi
Intermediate (B1)
B1
Tamil
Beginner
A1
Timeline
Chief Administrative Officer
National Institute of Design Hrayana
01.2020 - Current
Deputy Director (Admin)
Marine Products Development Authority
02.2013 - 01.2020
Asst Stores & Purchase Officer
NIEPMD
05.2007 - 02.2013
Airman (Combatant Soldier)
India Airforce
09.1991 - 05.2007
CS (nter) - Corporate Laws &Accounts
Institute of Company Secretaries of India
Bachelor of Arts - Economics
CSJM University
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