Suparna P S
Office Administrator
Kozhikode,KL
Summary
Experienced Office Administrator with over 5.5 years of expertise in managing daily operations, coordinating administrative procedures, and supporting cross-functional teams. Known for being a fast learner, highly adaptive, well-organized, and efficient in time management. Proven ability to thrive in dynamic environments, streamline office processes, and contribute to a productive workplace. Seeking to bring strong organizational and multitasking skills to a forward-thinking organization.
Overview
5
5
years of professional experience
Work History
Exam Lab Invigilator/ Incharge Multi-Tasking Operation executive
TCS ion Digital
01.2023 - Current
- Lab invigilation and providing a safe space for the candidates to attend their online examination.
- Launching server systems, registering candidates and handling documentation related to exam procedures
- Oversee the day-to-day operations of the exam labs
- Ensure the proper functioning of all technical equipment and managing the setup and maintenance of workstations.
- Ensure that all exam-related systems ran smoothly
- Monitored the exam environment for compliance with rules and regulations and provided support to candidates and staff as needed.
HR Coordinator
John & Smith Solutions
04.2022 - 09.2022
- Managed the end-to-end interview scheduling process ensuring candidates' availability aligned with interviewers' schedules and facilitating smooth meeting setups particularly for Domiciliary homes.
- Conduct reference checks during the final interview stage verifying candidate backgrounds to ensure suitability for roles.
- Creating, posting and removing job advertisements across both internal and external job boards.
- Maintain comprehensive reports on various HR activities including employee training and career progression.
- Verifying candidates' Right to Work status with the UK Government to ensure they had valid documentationto work with the company.
- Collaborated with the Disclosure and Barring Service (DBS) to ensure candidates did not have any disqualifying criminal convictions ensuring full compliance with industry standards and regulations.
- Facilitated clear and effective communication with senior officials and clients ensuring smooth and timely information flow.
- Coordinating and organizing meetings including scheduling, preparing agendas and managing follow-up actions.
- Assigning and coordinating training sessions ensuring that staff members received relevant and timely development opportunities..
Part-Time Online Tutor
Icademy Middle East
11.2018 - 03.2022
- Created and implemented personalized lesson plans tailored to each child's unique interests and curiosity fostering a more engaging and effective learning environment.
- Focused on discovering creative teaching methods to capture students' attention and improve their understanding of various subjects by adapting to each student's learning style
- Enhance their academic performance and boost their confidence resulting in noticeable improvements in their grades.
- Provided consistent feedback to both students and parents ensuring continuous progress and fostering a positive educational experience
Office Admin
The Sound Concept
05.2019 - 10.2021
- Managed the office's communication systems including both telephone and email
- Ensured seamless interactions between staff, clients and external partners.
- Maintaining and ordering office supplies ensuring stock levels were always accurate and up to date.
- Handling day-to-day administrative tasks
- Managing the company's social media profiles creating content and engaging with followers to increase the company's visibility and showcase its talent.
Customer Relation Executive
Muthoot Fincorp LTD
09.2012 - 05.2013
- Developed and implemented effective sales plans aimed at expanding the customer base and enhancing customer retention.
- Maintained a high level of customer satisfaction through personalized service and proactive solutions.
- Responsible for managing daily cash deposits and overseeing the bank vault inventory ensuring a zero-error rate in all transactions.
- Prepared daily branch invoices and processed cash withdrawals efficiently maintaining accuracy and compliance with company procedures.
- Strong attention to detail
- Excellent organizational skills
- Ability to manage multiple responsibilities in a fast-paced financial environment.
Counsellor
SAE AAT Media College
03.2010 - 04.2011
- Identifying and maximizing sales opportunities by effectively engaging with prospective students and their families.
- Provided detailed information about the college's courses guiding students on how each program aligned with their career goals and future job prospects.
- Ensure that students fully understood the value and potential of their chosen courses.
- Maintained a strong follow-up process to address any queries ensuring a positive and informed decision-making experience for prospective students.
Education
B.Sc - Computer Science
University of Calicut
Kozhikode04.2010
HSE - undefined
Chinmaya Vidyalaya
Kozhikode03.2007
SSLC - undefined
Chinmaya Vidyalaya
Kozhikode03.2005
Skills
- Organizational skills
- Fast Learner
- Computer Skills
- Customer Service
- Microsoft Office - Excel, PowerPoint
- Google sheets
- Time management
- Adaptivity
- Decision making
- Administrative skills
- Team work
- Integrity and honesty
- Highly organized
- Problem-solving aptitude
- Documentation
- Records management
- Clerical support
- Administration and management
- Multitasking
Languages
Hindi
Intermediate (B1)
English
Advanced (C1)
Malayalam
Advanced (C1)
Personal Information
- Date of Birth: 04/29/89
- Nationality: Indian
Hobbies and Interests
- Painting
- Dancing
- Traveling
Interests
- Traveling
- Reading
- Painting
- Cooking
Timeline
Exam Lab Invigilator/ Incharge Multi-Tasking Operation executive
TCS ion Digital
01.2023 - Current
HR Coordinator
John & Smith Solutions
04.2022 - 09.2022
Office Admin
The Sound Concept
05.2019 - 10.2021
Part-Time Online Tutor
Icademy Middle East
11.2018 - 03.2022
Customer Relation Executive
Muthoot Fincorp LTD
09.2012 - 05.2013
Counsellor
SAE AAT Media College
03.2010 - 04.2011
B.Sc - Computer Science
University of Calicut
HSE - undefined
Chinmaya Vidyalaya
SSLC - undefined
Chinmaya Vidyalaya
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