Summary
Overview
Work History
Education
Timeline
Generic

Surbhi Mukhi

Sonipat

Summary

Productive Office Clerk with 15 years of experience. Trained in Administration and clerical tasks and MS office with outstanding knowledge of Accounting. Successful streamlining office for increased productivity and effectively collaborating with Social worker.

Overview

15
15
years of professional experience

Work History

Office Clerk

N.D.M.C
Delhi
01.2009 - 10.2023
  • Supervising the staff under his or her control. Checking and verifying the attendance of the staff under his control and custody of the attendance register.
  • Grant, or recommend casual leave to the staff under his or her control in accordance with the rules. Keeping liaison with the Warden in the Hostel. Maintaining a list of residents along with their guardians’ permanent address and such other information as may be necessary.
  • Maintaining close supervision over room vacancy. Checking the cash book and daily cash scroll with reference to relevant records, vouchers, etc.
  • Preparing and maintaining the master list of hostel rooms indicating the Inmate’s name, Work address along with latest photographs, local and permanent address/tel. No. etc. (ii) Assisting the in allotting rooms.
  • Handing over possession of hostel rooms to allottees and obtaining from them an acknowledgement of furniture and fittings, in the prescribed Form. Maintaining individual resident’s files along with student’s activities data in the prescribed proforma on the file. Collecting and depositing guest room charges and issuing receipts to the guest.
  • Maintain room inventories in respect of each room. Verifying hostel furniture, fittings, etc., periodically and also when a resident vacates room including on transfer within or outside the hostel and issuing a clearance certificate with reference to the items issued to the student and to charge damages if furniture/fittings are missing or broken, as per direction of Warden keeping in view the depreciation value.
  • Reporting and pursuing complaints relating to civil/electrical works, repairs/ replacements of furniture, fittings, refrigerator, water cooler, water purifiers etc. and preparing a list of outstanding complaints with a view to ensuring that hostel life is smooth and neat and clean. The OA/JOA has to inspect his hostel at least once a week thoroughly and record any defects etc. which will be inspected by the Warden every week. He is required to report immediately in writing to the Warden Installation/ use of unauthorized equipment/appliances by residents e.g. room coolers, refrigerators, gas cylinder/hotplate and cooking arrangement etc.
  • Identifying room vacancy on due dates and to bring it to the notice of the Warden. Maintaining stock registers of furniture/ non-consumable/consumable stores history sheet register, as may be necessary.
  • Assisting the Warden in eviction proceedings and preparing a list of personal belongings of evicted students and keeping them in stock
  • Indenting hostel equipment and maintaining a stock register.
  • Physical verification of cash balance at the end of the month and of cash coupons. Custody of receipt books and cheque books. Check and verify and attest all bill
  • Supervisory check on all ledgers, registers and stock registers maintained in his or her office and ‘no dues’ certificate issued by the Cashier. Attending to the observations of internal audit. Checking the correctness of the pages of receipt books, Cheque books, cash coupons and cash books and to maintain proper records for these.
  • Initiating write-off of fittings, furniture and equipment needing replacement. Preparing bank reconciliation statements as frequently as may be normally necessary. Maintenance of casual/compensatory leave account of staff and forwarding of applications for regular leave.
  • Custody of imprest and maintenance of imprest accounts. Scrutiny and sign the wage bills of mess staff, depositing establishment charges/service charges to the warden without delay. Keeping all application forms for various purposes in sufficient quantity Safe custody of receipt books lying in his possession and obtaining fresh receipt books when necessary
  • Receipt and dispatch of all official correspondence. The OA/JOA will be responsible for the keys of hostel rooms when lying vacant or double locked.
  • Refunding security amount, after necessary adjustments of dues, if any, to the resident on the authority of Sr. Warden.
  • Issuing ‘no dues’ certificate under the signature of Warden. Preparing a list of defaulters and submitting it to the -Office In charge.
  • Preparing bills for newspapers and magazines and maintaining bill register. Assisting Warden concerned in the disposal of old newspapers, magazines, crockery, waste food, etc
  • looking after all the administration of Akansha (working women hostel)
  • Calculating fee and keeping a track of all monthly payments

Education

B.com - Commerce

University of Delhi
Delhi
07-2000

Timeline

Office Clerk

N.D.M.C
01.2009 - 10.2023

B.com - Commerce

University of Delhi

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