Surya Uday

Executive Assistant

• Assisting CEO on day to day operation
• Managing reporting manager email inbox and sending responses
• Coordinating schedules, meetings and appointments
• Arranging travel and booking accommodation
• Providing general administrative support
• Coordinate communications, including taking calls, responding to emails and interfacing with clients
• Act as the point of contact among employees, clients and other external partners
• Track Daily, weekly monthly or quarterly reports
• Take minutes during meetings and follow-up back with teams for closures

HR Activities

Talent Acquisition

• Sourcing potential candidates from various online channels
• Screen incoming resumes and application forms
• Cold calling to shortlisted candidates
• Provide shortlists of qualified candidates to hiring managers
• Send job offer emails and answer queries about compensation and benefits
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• Negotiating offers with candidates to meet target gross margins of the organization
• Act as a consultant to new hires and help them onboard
• Complete the joining formalities i.e Collecting required documents, creating login IDs for attendance purpose and introduction of new joiners

Statutory and Compliances

• Gathers and tracks time records of employees and calculates hours/ day worked, bonuses, tax and PF, ESI and deductions in order to make accurate payment
• Performing Annual PMS exercise(salary revision, performance pay calculations)
• Responsible for various MIS reports like (Payroll MIS, Head count, attrition, wage cost etc.)
• Generation of UAN numbers of new joiners in organization, e-filing and submission of monthly challan
• Handling ESI/ PF related queries
• Calculate OT for Employees and process the salary accordingly

Payroll

• Preparing company’s salary sheets, reports and updates salary sheets accordingly
• Ensure timely disbursements of monthly salary of our staff deployed at site
• Maintains employees records including the correct entry of changes in employees status
• Maintaining Probation Confirmation letters and Extension Letters for contract employees

Administration

• Provide a range of administrative support functions to the HR team such as, offer letters, contracts of employment, outward and inter office letters etc
• Provide appropriate reports from the HR database for the purpose of auditing and monitoring employee data and training
• Taking the NOC from the entire concerns department and calculate final dues considering all earnings and deductions
• Preparing of FnF settlement of resigned employees, Experience and relieving letter
• Undertake delegated tasks and projects as required
• Documented Human Resource Records maintain confidentiality of sensitive personnel information
• Providing administrative assistance to the accounting department
• Acting as the first point of contact for all personnel queries
• Evaluating KRA’s and KPI’s of employees

Attendance and Leave Management

• Maintaining and generating employee attendance report
• Maintaining Leave Register & Attendance Register and updating leave letters
• Bulk uploading of new joined employees and updating in HRMS
• General Administration of office
• Receiving visitors, Maintaining attendance register, attending calls, handling couriers
• Handles petty expenses and billing cycles
• Drafts, formats, and prints relevant documents
• Ensuring the office stationery supply is sufficient and maintenance of cleanliness

Sales & Marketing Activities

• Client coordination as and when required
• Supporting sales and lead generation efforts
• Preparing and participating in online and offline tenders
• Creating promotions with advertising managers
• Developing and managing advertising campaigns
• Organizing company conferences, trade shows, and major events
• Building brand awareness by participating in expo’s & exhibitions
• Evaluating and maintaining a marketing strategy
• Screen and direct phone calls and distribute correspondence
• Developing each marketing campaign from start to finish