Surya Prakash Talari

Tender Management

• Coordinated with subject matter experts throughout the organization for input on technical aspects of proposals, ensuring accuracy and relevance within each submission.
• Collaborated with cross-functional teams to ensure accurate and timely submission of tenders.
• Maintained accurate records of all tender activities, ensuring easy reference and analysis for future bid opportunities.
• Facilitated successful project handovers from bid phase to delivery teams, ensuring seamless transitions with minimal disruptions.

Executive Assistance

• Managed Minister calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.

Administrative Assistance

• Provide comprehensive support to senior management and team
  members
• Prepare documents, reports, and presentations according to specified requirements.
• Draft correspondence and official documents with precision and
  attention to detail
• Supported HR operations by managing employee data, assisting recruitment, and resolving queries, ensuring smooth daily functions
• Managed filing system, entered data and completed other clerical tasks.

• Cultivate and maintain strong relationships with vendors and service providers involved in the logistics supply chain
• Negotiate contracts and agreements to secure favorable terms and
  pricing for services
• Monitor vendor performance and address any issues or concerns to ensure service level
• Oversee the maintenance and readiness of vehicles designated for Amazon and FedEx projects
• Schedule routine inspections, repairs, and maintenance activities to minimize downtime and ensure compliance with safety standards
• Coordinate with maintenance teams and external service providers to address any mechanical issues promptly

• Proficient in verifying, scanning, and uploading documents into a
  centralized database
• Thoroughly review incoming documents for accuracy, completeness,and compliance with established guidelines
• Verify the authenticity of documents and ensure they meet regulatory requirements
• Identify discrepancies or errors and take appropriate corrective
  actions
• Utilize scanning equipment and software to digitize physical
  documents accurately
• Ensure scanned images are of high quality and resolution for optimal readability
• Organize scanned documents according to predefined categories or indexing criteria
• Upload scanned documents into the designated database or document management system
• Assign appropriate metadata tags or indexing information to facilitate easy retrieval and search ability
• Maintain data integrity by regularly auditing and updating document
  records as necessary