SUSHMA VIJAYAN NAIR
Bangalore
Overview
18
18
years of professional experience
Work History
Global Senior Manager
AB InBev GCC Services India Private Limited
01.2022 - Current
- Legal Compliance
- Global Compliance training material preparation, 100% completion of Compliance training, Update policies to reflect previous year’s learnings
- Perform audit in compliance with internal policies related to promotional partners, brand packaging, and external speaking
- Ethics & Compliance- No material matters went unaddressed (NOMU), and enhancement of case portfolio management procedures to ensure consistency across zones
- Undertake investigations for major matters, breach of law and internal policies
- Compliance risk assessment (CRA)- Identify and prioritize Compliance risks, define and implement action plans for the prioritized risks, establish a mechanism for continuous risk visibility on CRA risks and establish a mechanism for continuous assessment of CRA risk mitigation strategies
- Third Party Management (TPV)- Align and implement an improved risk-based decision-making process for TPV review, developed comprehensive plan for improving Compliance Channel across all Zones
- Contract review and strategy alignment with procurement – Contract Adherence
- Legal supervision and responsibility for FCPA & OFAC compliance
- Conduct and conclude employee complaints on various legal matters including Sexual harassment, investigations and breach of internal policies
- Investigate complaints received through Whistleblower channel
- Audit internal policies and processes on a yearly basis
- Conduct root cause analysis of process deviation and advice management on steps to be rectify the gaps
- Provide extensive litigation support
- Training sessions to improve awareness amongst employees on Sexual harassment and internal policies.
Senior Manager
Ramco Systems Limited
04.2020 - 12.2021
- Drafting, review, negotiation of business contracts for both sales and procurement
- Represented in many high value, cross border transactions and assisted in smooth closure
- Drafted vide range of business agreements including License and SaaS Agreements, Payroll Services Agreement, Data Protection, MSA, Consultancy Agreements, Eco- partner Agreements and Teaming Agreements
- Ensuring that Ramco’s standard contractual language/clauses are sufficiently captured in the contracts
- Ensuring that the review is completed in accordance with established processes and guidelines
- Tabulating documents and drafting notices to Customers and Vendors for breach of Contract
- Litigation & ADR: Managed dispute resolution including arbitrations administered by international arbitration centres- ICC, DIFC
- Issued legal notices on behalf of company and assisted in Reply to legal notices served against Company
- Data Protection Laws compliance: Advise on compliance activities regarding data protection laws, rules and guidance applicable to Ramco globally, in particular with respect to collecting, sharing and accessing personal information, providing and honouring opt-outs, providing notifications, responding to data breach incidents
- Work:
- Search, applying and registration of Trademarks and Copyrights for Oriyami Limited (BVI Company) Greenfield FZC (Dubai) and Sonia Foods Industries Limited (Nigeria) in Ghana, Nigeria, OAPI, ARIPO and China
- Replying to Trademark oppositions and refusals
- Negotiating, drafting and reviewing contracts.
Legal Consultant
The Madras Pharma group of Companies
02.2019 - 04.2020
- Contract negotiation, drafting, review, vetting and management
- Trademark application, defending application, making submissions before the Registrar and building company’s IP profile
- Replying to opposition, preparing affidavits, submissions of evidence and statements with respect to Trademarks
- Advising the company on potential in potential Trademark infringement issues
- Advising on the Drug and Cosmetic Act, 1940
- Review and advise management on legal implications of internal policies and procedures
- Review progress of outstanding litigation and liaise with and manage external lawyers
- Providing legal support to the Operations, Supply Chain, Procurement and Risk Management Teams with a focus on multi-jurisdictional procurement
- Implementing Quality Control, Risk Management and compliance projects
- Advising Company on compliance with various labor laws.
Associate Manager
GB Foods India Trading Private Limited
04.2014 - 03.2018
- Drafting, negotiating, vetting and advising on Agreements, improving contract management systems, maintaining and monitoring contract compliance levels
- Managing Trademarks portfolio including registrations and renewals; assisting and coordinating with external counsels in litigation related work globally
- Providing legal support to the Operations, Supply Chain, Procurement and Risk Management Teams with a focus on multi-jurisdictional procurement
- Implementing Quality Control, Risk Management and compliance projects.
Compliance officer
01.2014 - 01.2017
- For the Group, with monthly reporting to the Board of Directors
- Review and advise management on legal implications of internal policies and procedures
- Review progress of outstanding litigation and liaise with and manage external lawyers
- Review all contracts or any other documentation where the Company has committed itself and assess legal implications that need to be brought to the executive management’s attention
- Prepare, review and modify contractual instruments to assist and support various business activities
- Negotiate, review and draft documentation for business transactions and prepare and advise on the necessary checklist to be adopted to ensure information is submitted on time
- Presiding Officer of Internal Complaints Committee (ICC) for Prevention of Sexual Harassment at Workplace
- Regulatory compliance:
- Establishing internal policies and procedures designed to ensure compliance with applicable anti-corruption, sanction and AML/CTF laws of U.S, U.K., U.N., E.U
- And other local jurisdictions of operation
- Training directors, officers and employees on the policies and procedures
- Investigating potential violations of the company’s policies and procedures
- Serving as the Company’s primary contact for regulatory authorities regarding compliance issues
- To assimilate and possess knowledge and understanding of key laws and prevailing global compliance standard.
Assistant Manager
Mahindra Retail Private Limited
11.2012 - 04.2014
- Drafting and reviewing Lease deeds, Leave and License agreements, distributorship agreements, housekeeping agreement, International marketing agreements, development and supply agreement, franchise agreement, consultant’s agreement, services Level agreement, Vendor Agreement, Marketplace agreement, Supplier Agreement, Trademark License Agreement, IT Agreements, Advertisement Agency Agreement, Terms of Trade, Power of Attorney
- Drafting termination notices for employees, termination notice for properties, show cause Notices
- Providing support to the branding team in conducting legally compliant marketing activities
- Drafting legally compliant terms and conditions for promotional offers and contests
- Registration of trademarks in India
- Registration of patents in India
- Copyright registration in India
- Dealing with trademark infringement issue, issuing notices for infringement
- Worked extensively on labor laws like Payment of Wages Act, Minimum Wages Act, Payment of Bonus Act, Equal Remuneration Act, Payment of Gratuity Act, Maternity Benefit Act and handling Labour law cases and issues
- Working on litigations
- Working to secure statutory compliance for retail sector like Legal Metrology, Shops & Establishments Act etc
- Drafting counter statements, written statements, writ petition for High Court
- Conducting due diligence for property title verification
- Working on implementation of various Government licenses, permits, registrations for 150 retail stores in India.
Senior Legal Associate
Pramata Knowledge Solutions Private Limited
01.2012 - 11.2012
- Provide contract intelligence engine by pinpointing the detailed acumen to drive the extraction processes, intelligence reports, and security infrastructure
- Manually reviewing contracts to reliably capture the depth of information both within and across contracts and display it in format that allows business users to solve critical issues
- Providing lifecycle module of working on the future state by creating the "perfect agreement," outlining strict workflow and rollout tailored agreements to meet the specific needs of the customers
- Providing detailed reporting and analysis on in-process agreements whereby customers can proactively identify risk and accelerate additional revenue opportunities
- Practice under Mrs
- Anita Hegde (Advocate & Notary Public)
Advocate
06.2009 - 10.2011
- Provided assistance in preparing plaints, written statements, complaints, counters, affidavits and learning procedural aspects of filing cases
- Attended the district court, sub-court, Munsif Court, Consumer Court, Tribunals, Criminal Court and observing the proceedings.
Legal Advisor
Watanmal (India) Private Limited
08.2007 - 05.2009
- Drafting, negotiating, vetting and advising on Agreements, improving contract management systems, maintaining and monitoring contract compliance levels
- Managing Trademarks portfolio including registrations and renewals; assisting and coordinating with external counsels in litigation related work globally
- Providing legal support to the Operations, Supply Chain, Procurement and Risk Management Teams with a focus on multi-jurisdictional procurement
- Implementing Quality Control, Risk Management and compliance projects
- International Arbitration: Research on Competition laws, Italian Tax laws, Restraint of trade laws, drafting of witness statements, statements of Claims, Coordinating and assisting the Expert Forensic Accountant in London preparing the Accountancy report, coordinating with the Arbitration lawyers in London on a daily basis
- Drafting legal clauses for Company’s logistics documents like sales conformation, invoices and purchase orders.
Timeline
Global Senior Manager
AB InBev GCC Services India Private Limited
01.2022 - Current
Senior Manager
Ramco Systems Limited
04.2020 - 12.2021
Legal Consultant
The Madras Pharma group of Companies
02.2019 - 04.2020
Associate Manager
GB Foods India Trading Private Limited
04.2014 - 03.2018
Compliance officer
01.2014 - 01.2017
Assistant Manager
Mahindra Retail Private Limited
11.2012 - 04.2014
Senior Legal Associate
Pramata Knowledge Solutions Private Limited
01.2012 - 11.2012
Advocate
06.2009 - 10.2011
Legal Advisor
Watanmal (India) Private Limited
08.2007 - 05.2009
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