Sushmita Das

Executive Assistant

Dynamic and detail-oriented Executive Assistant with a decade of diverse experience in administrative support, HR management, procurement, and legal assistance. Adept at handling high-pressure environments and supporting top executives with efficiency and professionalism. Proficient in streamlining operations, coordinating complex schedules, and managing end-to-end procurement

• Photography
• Traveling
• Poetry
• Music

• Executive Assistant to the CEO & Directors, Doctors Clinic Hospitals & Pharmaceuticals Company, Sudan, Africa, 2023-01-01, 2023-07-31, Performed secretarial, executive assistant, and administrative duties to support the CEO and directors. Provided administrative assistance including writing and editing emails, drafting communications on behalf of the CEO/Director. Managed the calendar of the CEO/Director, arranged visas and tickets for domestic and international travel. Coordinated and managed payment remittance from the company to vendors and manufacturers. Updated progress stages and delivery statuses to directors, CEO, and officers. Oversaw employee attendance, leave, and daily task summaries, reporting to higher authorities. Maintained comprehensive and accurate records, conveyed information to higher authorities. Organized meetings, scheduled appointments, and sent reminders to directors. Managed international recruitment by collaborating with local agencies, drafting contracts, selecting candidates, and finalizing appointments. Arranged visas, travel, and accommodation for candidates. Scheduled virtual and physical interviews with candidates and interviewers. Created presentations for company projects and profiles, attended meetings with delegates. Sent proposals for collaborations with companies and manufacturers, communicated via phone and email. Conducted research on potential vendors and manufacturers of medical equipment, consumables, and instruments. Compared and evaluated offers from suppliers, negotiated prices and terms. Tracked orders to ensure timely delivery and reviewed product quality. Maintained updated records of purchased products, delivery information, and invoices. Handled end-to-end procurement process to fulfill hospital requirements, coordinated with vendors/manufacturers for catalogs and quotations, and obtained approvals from concerned officers/directors.
• Admin Assistant & Secretary to HOD(Fundraising), Tata Memorial Centre, Mumbai, India, 2020-07-01, 2022-07-31, Addressed fundraising inquiries via phone, post, and email, managed individual fundraisers. Scrutinized ledger donation transactions and payments. Developed new fundraising strategies and raised funds through leads. Handled incoming and outgoing correspondence and calls. Drafted proposals, acknowledgment letters, and obtained director approvals. Assisted HOD with diary management, social media posts, presentations, and meeting minutes. Developed and maintained media contact lists, created and designed media content. Implemented strategies to encourage new or increased contributions. Maintained and updated a database of participation and donations from individuals and corporate donors. Explained tax advantages of contributions to potential donors and built relationships with them. Contacted corporate representatives, government officials, and community leaders to increase awareness of organizational causes and activities. Developed and implemented fundraising activities, including annual giving campaigns and direct mail programs. Coordinated web-based fundraising activities, such as online auctions and donation websites. Solicited cash or in-kind donations or sponsorships from individuals, businesses, or government donors. Coordinated transportation and delivery of materials, supplies, or donations for fundraising events. Wrote reports and prepared presentations to communicate fundraising program data. Answered incoming calls, took messages, and redirected calls as required.
• Celebrity Personal Assistant, Urvashi Rautela(Bollywood Actress), Mumbai, India, 2016-11-01, 2020-03-31, Managed day-to-day schedules related to films, events, and PR activities. Organized personal and professional meetings. Managed calendar, accounting, and coordination. Arranged travel, visas, and accommodation, accompanied on travels. Screened phone calls, inquiries, and requests, handled them as appropriate. Organized and maintained diaries, scheduled appointments. Handled incoming email, faxes, and post, corresponded on behalf of the manager. Organized and attended meetings, liaised with clients and other staff. Managed personal photography and sourced styling.
• Jr. Officer (MIS), Soma Isolux Tollway Pvt. Ltd., Varanasi, India, 2011-10-01, 2014-04-30, Managed day-to-day schedules related to films, events, and PR activities. Organized personal and professional meetings. Managed calendar, accounting, and coordination. Arranged travel, visas, and accommodation, accompanied on travels. Screened phone calls, inquiries, and requests, handled them as appropriate. Organized and maintained diaries, scheduled appointments. Handled incoming email, faxes, and post, corresponded on behalf of the manager. Organized and attended meetings, liaised with clients and other staff. Managed personal photography and sourced styling

• Age: 31
• Date of Birth: 04/05/93
• Marital Status: Married