Susmita Brahma Mudi

Executive Assistant to the CEO

• Managed executive schedules and coordinated high-level meetings, enhancing organizational efficiency.
• Facilitated communication between departments, streamlining information flow and improving collaboration.
• Trained and mentored junior administrative staff, fostering a collaborative and productive work environment.
• Implemented process improvements for administrative workflows, contributing to overall team productivity.
• Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
• Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.

Material Planning and Production Coordination.

• Prepared and managed the Bill of Materials (BOM) for footwear and leather products.
• Planned and monitored raw material requirements based on production forecasts and customer orders.
• Coordinated with vendors for timely procurement of raw materials and components.
• Managed material planning and inventory to ensure uninterrupted production.
• Coordinated with the Production, Stores, and Quality departments to ensure a smooth workflow.
• Tracked production progress from material issuance to finished goods (FG) completion.
• Ensured timely availability of materials to meet production targets and shipment schedules.
• Monitored finished goods movement and warehouse stock levels.
• Prepared production projections, material consumption reports, and planning updates for management.
• Maintained ERP/Excel records related to BOM, material planning, purchase requirements, and production status.
• Ensured on-time order execution from raw material procurement to finished goods dispatch.

Purchase and Procurement / Vendor Payment

• Manage vendor KYC.
• Managed the procurement of raw materials, components, and services as per company requirements.
• Identified and evaluated vendors based on price, quality, delivery, and reliability.
• Negotiated prices, contracts, and payment terms with vendors to reduce costs.
• Prepared and processed Purchase Requisitions (PR), Purchase Orders (PO), and follow-ups.
• Maintained vendor records, purchase reports, and documentation.
• Coordinated with sales, stores, finance, and logistics departments.
• Ensured timely delivery of materials to avoid production delays.
• Monitored inventory levels, and supported stock planning.
• Ensured compliance with company policies and procurement procedures.
• Processed vendor invoices and ensured timely payments as per agreed terms.
• Verified invoices against Purchase Orders (PO), and Goods Receipt Notes (GRN).

Marketing Coordinator

• Sales team management: handling salespeople and dealing with issues related to them.
• Providing all sales team needed for reports and required branding order materials.
• Managing all the marketing-related activities of the company. Coordinate with all distributors.
• Taking branding (shop branding, customized furniture (ready to make designs in PowerPoint), and advertisement materials) orders from the dealers.
• Make PowerPoint reports and sales reports/MIS reports in Excel (pivot, lookup, index, count if, concatenate, etc.).
• Make report/MIS reports in Excel (Pivot, lookup, index, count if, concatenate, etc.).

• Taking care of the admission part for each and every student of the Institute. Class management, schedule ready as per the Institute's norms.
• Managed over 60 calls per day, and sales increased by 10% every day.
• The question paper is ready, and I will follow up with the vendors regarding book printing. Taking care of every part of the students and all of the institute's processes from joining to the end.
• Streamlined administrative processes, enhancing operational efficiency and reducing task completion time.
• Managed scheduling and logistics for meetings, ensuring optimal use of executive time and resources.
• Coordinated communications between departments, improving collaboration and information sharing across teams.