SUSMITA PATRA
Bangalore
Summary
Experienced administrative professional with 8+ years of expertise in supporting high-level executives. Adept at managing high-volume workloads with precision and efficiency. Proven track record in administrative support, and committed to enhancing business efficiencies and contributing to organizational success.
Overview
14
14
years of professional experience
Work History
Executive Assistant/Office Administrative Assistant
GE Healthcare
04.2021 - Current
- Managing the executive's daily calendar, scheduling meetings, appointments, and travel arrangements(Domestic and International)
- Maintaining comprehensive and accurate records, including document management and filing systems
- Acting as the point of contact between executives and employees/clients
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Prepare, reconcile, and submit expense reports
- Maintain confidential and sensitive information
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
- Clerical duties that involve the ordering of equipment, office supplies and other inventory that is required
- Implement company/ department policies and provide good service standards in relation to management
- Providing logistical support for workout, training, Seminar, leadership visit, employee engagement activities
- Researching and evaluating potential suppliers for quality, reliability, and pricing
- Managing relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts
- Preparing and managing purchase orders in accordance with the company’s needs and budget
Deputy Manager Admin & Coordinator
International Competence Centre for Organic Agriculture - ICCOA
12.2016 - 12.2017
- Managed office administration, staff, vendors, and housekeeping
- Provide supplies by identifying needs for reception, switchboard, mailrooms, Cafeteria
- Coordinated travel bookings(Domestic & International) for the Executive Director and other employees
- Established policies, procedures, and work schedules
- Coordinate Office activities and operations to secure efficiency and compliance to company policies
- Ensured efficient office operations and communication systems
- Accomplished special projects by organizing and coordinating information and requirements, planning, arranging, and meeting schedules and monitoring results
Operations Manager
Chotupainter
01.2016 - 12.2016
- Finalized event venues and managed logistics
- Led team management and vendor coordination
- Controlled budgets and ensured cost-effective operations
Event Organizer
Sizzler Entertainment
12.2012 - 08.2015
- Organized and managed event details, including décor, catering, and logistics
- Coordinated with clients and ensured customer satisfaction
Project Coordinator
Eventis
07.2011 - 12.2012
- Planned and executed events, ensuring timely delivery
- Liaised with clients to identify needs and ensure satisfaction
- Conduct pre and post event evaluations and report on outcomes
Education
Diploma - Electrical Engineering
Rourkela Institute Of Technology
Rourkela, Orissa01.2011
Class X - undefined
Fertilizer High School
01.2005
Skills
- Travel administration
- Document handling
- Meeting planning
- Vendor management
- Office Administration
Accomplishments
- Planned and coordinated special events and meetings for corporate functions including conferences and client workshops, marketing, financial meetings, receptions, dinners for companies like L&T, Samsung, P&G, LG, Intel, HP, IBM, Infosys, Vodafone, Tech Mahindra.
- Coordinated reality shows like Idea Rocks India season 6, India’s Got Talent Season 3 (Audition for Odisha).
- Associated as knowledge partner in National Trade Fair Organics and Millets Organized by Govt. Of Karnataka on 04/28/17 - 04/30/17 at Tripuravasini Palace Ground, Bangalore.
- Co-managed the IT Annual flagship event ‘SynerGE,’ engaging 600 employees, orchestrated crowd management, and guaranteed a secure and enjoyable environment for all participants with a footfall of 900 people during 'IT India Family Day', coordinated food counters and organized engaging games and activities for children, effectively managed artists and ensured timely distribution of gifts to all participants during the 'kids day'.
System Skills
- Oracle
- MS Word
- MS Excel
Timeline
Executive Assistant/Office Administrative Assistant
GE Healthcare
04.2021 - Current
Deputy Manager Admin & Coordinator
International Competence Centre for Organic Agriculture - ICCOA
12.2016 - 12.2017
Operations Manager
Chotupainter
01.2016 - 12.2016
Event Organizer
Sizzler Entertainment
12.2012 - 08.2015
Project Coordinator
Eventis
07.2011 - 12.2012
Class X - undefined
Fertilizer High School
Diploma - Electrical Engineering
Rourkela Institute Of Technology
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